Professional Photography Services
| Agency: | City of Nixa |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 9, 2024 |
| Due Date: | Mar 1, 2024 |
| Solicitation No: | RFP-008-2024/Comm |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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RFP-008-2024/Comm
Professional Photography Services
Issue Date: 2/9/2024
Questions Deadline: 2/23/2024 12:00 PM (CT)
Response Deadline: 3/1/2024 10:00 AM (CT)
Contact Information
Contact: Stephanie Ewing
Address: Purchasing
City Hall
715 W. Mt. Vernon St.
PO Box 395
Nixa, MO 65714
Phone: (417) 449-0555
Email: sewing@nixa.com
Page 1 of 7 pages
Deadline: 3/1/2024 10:00 AM (CT)
RFP-008-2024/Comm
Event Information
Number:
RFP-008-2024/Comm
Title:
Professional Photography Services
Type:
Request for Proposal
Issue Date:
2/9/2024
Question Deadline: 2/23/2024 12:00 PM (CT)
Response Deadline: 3/1/2024 10:00 AM (CT)
Notes:
The City of Nixa is issuing a Request for Proposal for the procurement of
Professional Photography services.
The City highly encourages electronic submissions via this online bidding system as
it expedites the process and helps to alleviate errors. However, paper bids will still
be accepted, if necessary. If you are manually submitting a bid, all bid content must
be in a sealed envelope. Bids must be delivered by the stated close date and time.
NO EMAILED OR FAXED bids will be accepted.
Public unsealing of bid responses will take place at:
City of Nixa
Purchasing
715 W. Mt. Vernon St.
Nixa, MO 65714
Please submit any questions regarding this bid in writing to the Purchasing Manager,
Stephanie Ewing at sewing@nixa.com.
The City of Nixa reserves the right to accept or refuse any or all bids.
Ship To Information
Contact: Drew Douglas
Address: Communications
City Hall
715 W. Mt. Vernon St.
Nixa, MO 65714
Phone: (417) 725-2353
Email: ddouglas@nixa.com
Billing Information
Contact: Accounts Payable
Address: Finance
City Hall
715 W. Mt. Vernon St.
PO Box 395
Nixa, MO 65714
Phone: (417) 725-3785
Email: accountspayable@nixa.com
Bid Attachments
Scope of Work_Photography V1.pdf
Scope of Work
Professional Photography Services Contract.pdf
Contract for Services
Affidavit of Business Entity.pdf
E-Verify
Page 2 of 7 pages
Deadline: 3/1/2024 10:00 AM (CT)
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RFP-008-2024/Comm
W-9.pdf
W-9
Vendor Application.pdf
Vendor Application
ACH Authorization Form.pdf
ACH Authorization
Terms_and_Conditions-Formal.pdf
Terms and Conditions
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Requested Attachments
Portfolio
If you have a portfolio you would like to include, please upload here.
E-Verify
(Attachment required)
Please download the "Affidavit of Business Entity", located on the Attachment tab. Complete the document and upload
it here.
Additional Documentation
If you have additional documentation you wish to provide, please upload it here. File size limitation is 250MB. If your
files are larger than the limitation, a zip file containing the documents can also be uploaded.
Vendor Application Form/W-9/ACH
If you are new to the City of Nixa, or have not done business with the City within the last year, please upload the
Vendor Application, ACH, and W-9 forms here.
Bid Attributes
1 Introduction
There are attributes, including this one, associated with this proposal. Some are notes and require no response,
but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the
bottom of this list of attributes) in order to view the next page of Bid Attributes, if necessary.**
2 Attachments Required
Be sure to upload all required documents and forms to the"Response Attachments" Tab.
3 Proposal Opening
The City of Nixa prefers responses to be submitted online via our electronic system. Submissions may be submitted
manually. Manual submissions must be delivered to the Purchasing Department, in a sealed envelope by the date
and time stated. No fax or email submissions will be accepted.
Any bid received later than the specified time shall be disqualified.
Questions pertaining to the bid should be addressed in the Questions Tab or directly to the Purchasing
Department at 417.449.0555.
If the City of Nixa office where bids/proposals are to be submitted is closed due to inclement weather,
natural disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the
deadline for submission shall be extended until the next City calendar business day, unless the bidder is otherwise
notified. The time of day for submission shall remain the same.
Page 3 of 7 pages
Deadline: 3/1/2024 10:00 AM (CT)
RFP-008-2024/Comm
4 Section 2
PROPOSAL REQUIREMENTS
The following items require an answer
5 Scope of Work
Download the Scope of Work, located on the "Attachments" tab. Thoroughly review and indicate below.
I have downloaded, read and agree.
(Required: Check if applicable)
6 Non-Exclusivity
The City of Nixa has the ability to award contracts to multiple vendors, or none. By checking the box below, you
understand the City has the right to assign work to whichever vendor it so chooses on a project by project basis.
There is no guarantee of the value or amount of work which will be assigned.
I acknowledge.
(Required: Check if applicable)
7 Ownership of Work Product
The City is and will be the sole and exclusive owner of all right, title, and interest throughout the world in and to all
Work Product, including all Intellectual Property Rights therein.
Nothing in this Contract shall prohibit the Contractor from using any Work Product created under this Contract in a
portfolio or other similar format to display to potential customers or employers their prior work.
I acknowledge.
(Required: Check if applicable)
8 Portfolio Submission Acknowledgement
I acknowledge that I may either upload or provide a link to view a portfolio of my relevant photography works. All
works in my portfolio were created and edited exclusively by myself or my current employees, not by subcontractors
nor collaborators nor by creative professionals who are no longer employed by my business. No works in my
portfolio were created using generative AI. I further acknowledge that the City of Nixa will be judging the quality of
outdoor event photography, portraiture with controlled lighting (indoor and outdoor), and journalistic style
photography as they assess the quality of my portfolio. If my portfolio includes Adobe Photoshop or Lightroom files,
the City’s Director of Communications will review the layers within the work. I understand that I will be expected to
disclose the software used in the creation of each work in my portfolio. If the City of Nixa learns that I have
misrepresented the work in my portfolio, any contract I may have with the City of Nixa may be voided.
I acknowledge.
(Required: Check if applicable)
9 Evaluation of Proposals
Designated City of Nixa staff will evaluate all proposals submitted and compare them to the evaluation factors to
determine professional qualification(s) to fulfill the needs of the City of Nixa. Proposals will be scored according to
the scoring legend below.
Proposal evaluation factors to be considered are:
Knowledge and expertise of photography services
Quality of prior applicable work
Cost of services
References
The City of Nixa reserves the right to reject any or all proposals or any part thereof and to accept in whole, or in
part, such proposals as may be deemed in the best interest of the City. City staff will recommend City Council award
a contract to vendor which best fits the needs of the City.
I acknowledge
(Required: Check if applicable)
Page 4 of 7 pages
Deadline: 3/1/2024 10:00 AM (CT)
RFP-008-2024/Comm
1 Link to Portfolio
0 Please list the link to your portfolio or website.
(Optional: Maximum 25 characters allowed)
1 Contract Terms/Information
1 Download the Contract for Services, located on the "Attachments" tab. If there are any changes you would like to
be made or addressed, please let us know at this time. Thoroughly review, upload any changes to the
"Response Attachments-Additional Documentation". Indicate below you have read and understand the Contract
will be used unless other terms have been agreed to prior to Bid Award.
Contract Term
The City of Nixa’s contract award of Professional Photography Services shall be for a period of three (3) years. The
agreement may be extended for two (2) additional years on an annual basis. Upon expiration, the City shall re-solicit
the bid.
For the duration of the contract, there will be a yearly escalation/de-escalation in the renewable terms for the
pricing schedule. At no such time shall the yearly escalation terms for pricing exceed a 5% increase.
I agree.
(Required: Check if applicable)
1 Bid Award
2 The City of Nixa reserves the right to award Bids by line item, group of items, all or none, or a combination
thereof; to reject any and all Bids or waive any minor irregularity or technicality in Bids received.
Awards will be made to the Vendor whose Bid best serves the City's best interest.
I acknowledge.
(Required: Check if applicable)
1 General Terms and Conditions
3 Download the General Terms and Conditions, located on the "Attachments" tab. Thoroughly review and indicate
below.
I have downloaded, read and agree.
(Required: Check if applicable)
Page 5 of 7 pages
Deadline: 3/1/2024 10:00 AM (CT)
RFP-008-2024/Comm
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