Professional Landscape Maintenance Services RFP 2024
| Agency: | City of Mailbu |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 28, 2024 |
| Due Date: | May 3, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Professional Landscape Maintenance Services RFP 2024
|
| Category: | Other Professional Services |
| Status: | Open |
|
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Attachment Preview
Request for Proposals for
Landscape Maintenance Services
Date Issued:
Thursday, March 28, 2024
Proposals must be received no later than 3:00 PM PST
Friday, May 3, 2024, at the following address:
City of Malibu
Attn: Kristin Riesgo, Community Services Director
23825 Stuart Ranch Road
Malibu, CA 90265
KRiesgo@Malibucity.org
City of Malibu
Request for Proposals
Landscape Maintenance Services
Release Date: March 28, 2024
Submission Deadline:
Friday, May 3, 2024, at 3:00 PM PST
INTRODUCTION
The City of Malibu (City) is requesting proposals from an experienced, qualified landscape
maintenance company to perform landscape maintenance services at public properties
under the jurisdiction of the City of Malibu Community Services Department. The general
scope of work to be performed includes landscape maintenance of the City’s six major
parks, three parkways and medians, Malibu City Hall, Cross Creek Road between Pacific
Coast Highway and Civic Center Drive, and Civic Center Way between Webb Way and
Malibu Canyon Road. The selected contractor (Contractor) will be held to a high standard
of excellence and will understand the importance of clean and properly maintained public
facilities, provide excellent customer service, and respond quickly to City requests.
The Contractor must abide by the City’s Earth Friendly Management Policy (EFMP),
which strictly prohibits the use of pesticides, including herbicides and rodenticides.
Contractors should be familiar with landscape maintenance that prioritizes
environmentally friendly practices, such as exclusion and hand-weeding while
encouraging native landscapes throughout the City.
BACKGROUND
The City of Malibu is a coastal city in the northwestern portion of Los Angeles County,
California, with a population of approximately 10,654. The City is hosts approximately 15
million visitors a year. The City is a general law city incorporated under California law in
1991. It operates under the Council/Manager form of government, is considered a
contract city, and offers a full range of municipal services. The five Members of the City
Council are elected at-large. They serve staggered four-year terms, with the Mayor being
selected from among the Councilmembers. The City spans approximately 21 miles of the
Pacific Ocean coastline and extends inland less than a mile in most parts of that span
and slightly more than 2 miles at its widest span. The City currently has 102.5 full-time
employees and 12.69 full-time equivalent part-time employees. The City, organized into
seven departments, provides several services in-house, including management and
administrative services, building safety, community services, environmental
sustainability, planning, public works, and engineering. The City’s Adopted Fiscal Year
City of Malibu
RFP Landscape Maintenance Services
Page 3 of 21
2023-24 totals $93.2 million and includes General Fund annual expenditures for ongoing
City operations of $54.9 million.
The Contractor will provide landscape services at the following City locations,
Charmlee Wilderness Park – 2577 Encinal Canyon Road
A 532-acre wilderness park in the Santa Monica Mountains. The park includes picnic
areas, eight miles of hiking trails, a nature center, and a 330 square foot restroom building.
Civic Center Way – Webb Way to Malibu Canyon Road
The area comprises planters, walkways, native vegetation, and landscaped areas with a
subsurface irrigation system.
Cross Creek Road – Cross Creek Road from Pacific Coast Highway to Civic Center Way
The area comprises planters, walkways, native vegetation, and landscaped areas with a
subsurface irrigation system.
Las Flores Creek Park – 3805 Las Flores Canyon Road
Four-acre neighborhood park along Las Flores Creek with walking paths, restroom
buildings, picnic areas, playground, and full irrigation system, with native vegetation
(xeriscape).
Legacy Park – 23500 Civic Center Way
Fifteen-acre park consisting of native vegetation (xeriscape), full irrigation system, native
gardens, and pedestrian walkways.
Malibu Bluffs Park – 24250 Pacific Coast Highway
A ten-acre community park that includes two baseball fields, a multi-use sports field (300
x 150 ft.), a skatepark, two playground areas, three picnic areas, a community building,
restrooms (3 sets), one workout station, parking lots, sidewalks, six acres of turf area,
native vegetation, landscaped areas, and full irrigation system.
Malibu City Hall – 23285 Stuart Ranch Road
Parking lots, sidewalks, native vegetation, and landscaped areas with a subsurface
irrigation system.
Malibu Equestrian Park – 6225 Merritt Drive
Two riding arenas, picnic area, restroom building, riding trails, asphalt and decomposed
granite parking lot, native vegetation (xeriscape), and no irrigation.
City of Malibu
RFP Landscape Maintenance Services
Page 4 of 21
Parkways and Medians – John Tyler Drive and Pacific Coast Highway, Malibu Canyon
Rd and Civic Center Way, Pacific Coast Highway at Webb Way.
Trancas Canyon Park – 6050 Trancas Canyon Road
Six and one-half acre neighborhood park with an access road, parking lot, playground,
decomposed granite dog park, restroom building, picnic shelter, full irrigation system,
native vegetation (xeriscape) and one and one quarter (1¼) acres of turf.
SCOPE OF WORK
1. General Specifications
1.1 Statement of Work – The Contractor shall provide skilled landscape
maintenance personnel, materials, tools, equipment, and transportation to
perform landscape maintenance services on City properties under the
jurisdiction of the City of Malibu Community Services Department. The
Contractor is responsible for providing all supplies and equipment
connected to the services performed under the Agreement. All materials are
subject to the approval of the City of Malibu’s Contract Administrator or their
designated representative (Contract Administrator).
1.2 Term and Extension – The length of the Agreement shall be three years
with the option to extend the Agreement under the same terms and
conditions for up to three additional one-year periods from the date of
expiration, provided that both Parties mutually agree in writing to such
extension, which is subject to City Council approval. The total maximum
length of the Agreement is six years. The City may cancel the Agreement
upon thirty (30) days written notice. The Contractor may cancel the
Agreement with the City upon thirty (30) days written notice.
1.3 Additions/Deletions – The City reserves the right during the Agreement term
or resulting extensions to add or remove properties with ten (10) days
written notice. Additions shall be added at the same rate for comparable
properties under the Agreement. If there are no comparable properties, the
City shall negotiate the price with the Contractor. If the request for additional
work begins during a billing cycle, the payment shall be prorated for the
month of work commenced.
1.4 Hourly Rate/Certified Payroll – The provisions of the California Labor Code
will be incorporated in and govern the Agreement. The Contractor will be
required to pay not less than the general prevailing rate of per diem wages
as determined by the Department of Industrial Relations, copies of which
are on file in the office of the Agency and will be made available upon
request.
City of Malibu
RFP Landscape Maintenance Services
Page 5 of 21
1.5 Progress Payments
a. The Contractor will be paid only for work completed at each location
maintained as verified by the City.
b. The Contractor is required to perform scheduled maintenance
operations specified in the Agreement. Failure on the part of the
Contractor to perform any such maintenance operations will result in the
progress payment deductions equivalent to the product resulting from
the multiplication of the units (or subunits) by the property site quoted by
the Contractor multiplied by the number of working days of failed
performance.
c. The City will notify the Contractor or their designee representative of
failure to perform any required operation. This notification will be in
writing and indicate the operation not performed, along with the location,
time, dates, property site, square footage, and amount to be deducted
from the upcoming progress payment.
d. All progress payments will be for work performed as adjusted to reflect
deductions for failure to perform as specified.
1.6 Work Force and Schedule
a. The Contractor’s work force shall consist of company skilled landscape
maintenance personnel and subcontractors. The Contractor’s crew(s)
shall be supervised by a Contractor-designated Lead Worker. The
designated Lead Worker/Supervisor shall effectively communicate with
City staff. In the event of the absence of the regular Lead
Worker/Supervisor, it will be the responsibility of the Contractor to
designate an acting Lead Worker/Supervisor to oversee the crew while
performing the maintenance operations specified in the Agreement. The
Contractor must notify the City of any such designation before the
beginning of any shift by contacting the Contract Administrator either by
phone or e-mail.
b. The City reserves the right to reject landscape crew personnel or
supervisors of the Contractor’s workforce. It shall be the Contractor’s
responsibility to replace such rejected workers in a manner that will not
affect the execution of the responsibilities specified in the Agreement.
c. The City reserves the right to change the work hours and shift schedule.
The Contractor shall be notified at least one (1) full week before such
changes.
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