Professional Investigative Services

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	561611 - Investigation Services
Posted Date:	Jan 18, 2023
Due Date:	Feb 2, 2023
Solicitation No:	GC-23-003-P
Bid Source:	Please Login to View Page
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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

Notice is hereby given that the Public Safety and Corrections Committee of the Steuben

County Legislature and the Steuben County Public Defender will receive sealed

competitive proposals per specifications from interested and qualified individuals for

professional investigative services for the Steuben County Public Defender’s Office;

document #GC-23-003-P.

Requests for proposal forms, scope of services and general provisions are available at

the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.

These documents are also available on the Steuben County website,

www.steubencountyny.org.

Interested parties assume all responsibility to acquire information and forms.

To be considered, proposals must be submitted on Steuben County forms and delivered

in a sealed opaque envelope. Proposals will be received at the Purchasing Department

until 1:30 P.M. local time on February 2, 2023; at which time proposals will be opened

and acknowledged as received.

Steuben County retains the right to reject any or all proposals and to withdraw this

solicitation at any time.

Dated: January 17 2023

___________________

Andrew G. Morse

Director of Purchasing

[1]

Request for Competitive Sealed Proposals:

Professional Investigative Services; document #GC-23-003-P

1. Objective:

It is the intent of this request for proposals to obtain competitive pricing for

Professional Investigative Services to assist the Steuben County Public Defenders

in their representation of clients in both Criminal Courts and Family Courts.

2. Project Manager:

Project manager is Shawn M. Sauro, Steuben County Public Defender, Steuben

County Public Defender’s Office, 3 East Pulteney Square, Bath, N.Y. 14810.

Telephone number: 607-664-2410.

3. Qualifications:

The Steuben County Public Defender’s Office will be free to make any inquiries

deemed necessary to ascertain the qualification(s) of the contractor and/or the

accuracy of statements made by the contractor as to its qualification(s).

4. Contact Information and Requirements:

Along with its response, the submitter of the RFP shall include the following

information: name, address, telephone number, fax number, and e-mail

address.

5. Proposal Cost; Budget Narrative and Justification:

The price shall be an in toto price per the proposed scope of services/

deliverables.

By in toto it is meant, the aggregate of all costs billable to Steuben County

including but not limited to staffing, site/facilities, travel, freight, labor, materials

and equipment.

6. Selection of a Contractor:

Selection shall only be made from proposals submitted by qualified, responsive

and responsible individuals or firms (hereinafter referred to as “contractors”) who

sufficiently meet the terms, conditions and specifications stated herein.

However, under all circumstances and all statements to the contrary not with-

standing, Steuben County reserves as its right, the right to determine the

contractor in accordance with the best interest of Steuben County.

Determination is not made at the opening. All submitted proposals are subject

to final review and acceptance by the appropriate personnel or committee(s) of

the Steuben County Legislature before a determination is made.

[2]

Receipt of proposals by the County shall not be construed as authority to bind

the County.

7. References:

Any response to this request for proposal shall contain as a minimum at least

three (3) references with contact names and phone numbers where the

contractor has completed projects similar in nature in New York State.

8. Submission of Proposals:

Those submitting proposals do so entirely at their expense. There is no express

or implied obligation by Steuben County to reimburse any firm or individual for

any costs incurred in preparing or submitting proposals, preparing or submitting

additional information requested by the County, or for participating in any

selection interviews.

9. Contract Award:

Award of contract will be made following a review of the proposal by County staff

as deemed appropriate, and approval will be made by a designated committee.

10. Method of Award:

The award may be made to the most responsible contractor whose proposal is

determined to be in the best interest of Steuben County and who is deemed the

best fit to serve the County’s requirements based upon criteria stated under the

scope of this RFP, the evaluation of references, corporate qualifications and, if

deemed necessary, an interview with the contractor and the designated

committee.

Price will not necessarily be the determining factor in the award of the contract.

All proposals wil be evaluated to determine if they meet the required format and

are in compliance with al requirements of the Request for Proposals.

Incomplete or non-responsive proposals may be rejected at the discretion of

Steuben County.

11. Principal Award Criteria:

a) Individual’s or firm’s experience in conducting the specified investigative

services.

b) Presentation of a clear understanding of the work to be performed.

c) Overall quality, completeness and responsiveness of the proposal.

d) Relevant qualifications and experience of the individual or firm.

e) Compliance with all components of the RFP.

[3]

f) Proof of adequate resources to perform requested services.

g) Documentation showing a history of supplying similar services in the public

sector.

12. Contract Term:

The contract shall be effective for one (1) year with the option of renewal for up

to four (4) years at same terms and conditions as in the original agreement upon

mutual written consent of both parties pending available funding and program

requirements.

12. Cancellation of Contract:

Steuben County reserves, as its right, the right to cancel the contract(s) resulting

from an award of this solicitation at any time during the contract period, without

penalty to Steuben County and without stated reason, by delivering a written ten

(10) day notice of intent to the contractor(s) or its representative(s). Said

notification mailed to the contractor or its representative via the US Postal

Service; First Class Mail shall be considered sufficient and delivered.

13. Assignability:

The contractor shall not assign, transfer, convey, sub-contract, sublet or other-

wise dispose of all or portions of the contract; and/or work to be performed as a

result of the contract; or its right, title or interest therein, or its power to execute

such contract, or its responsibility therein to any other person, company or

corporation, without the prior written consent of the Steuben County Public

Defender and/or the Public Safety and Corrections Committee.

14. Sexual Harassment:

The Agent offering to provide services pursuant to this contract, as a Consultant,

joint venture consultant, subcontractor, attests that its performance of the

services outlined in this contract has a written policy addressing sexual

harassment prevention in the workplace and provides training, which meets the

New York State Department of Labor’s model policy and training standards, to all

employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement

document, each agent and each person signing on behalf of any agent certifies,

and in the case of a joint submission each party thereto certifies its own

organization, under penalty of perjury, that the submitter has and has

implemented a written policy addressing sexual harassment prevention training

to all of its employees. Such policy shall at minimum meet the requirements of

Section Two Hundred One – g of the New York State Labor Law (NYS Labor Law

§201-g).

[4]

15. Insurance:

a) This document includes an information sheet entitled: STEUBEN COUNTY

STANDARD INSURANCE REQUIREMENTS. These requirements establish

the minimum insurance(s) which the contractor(s) shall have in effect

prior to entering into a contract to do business with Steuben County. Said

insurance(s) are required to remain in effect throughout the term of the

contract(s).

In the event that the contractor’s insurance lapses during the term of the

contract, the County reserves, as its right, the right to cancel the

contractor’s contract(s) and to purchase the contracted

product(s)/service(s) on the open market; with any increase in cost(s) to

Steuben County being charged to the contractor. Credit shall not be

issued to the contractor where open market cost(s) to the County are less

than the cost(s) contracted with the contractor.

b) Steuben County shall be named as an additional insured in the

contractor’s policy for all intents and purposes of contract(s) issued as a

result of an award. The document number and title shall be referenced in

the description/additional comments section of the certificate of insurance

form.

PLEASE NOTE: Additional insured and certificate holder must only read:

Steuben County, 3 E. Pulteney Square, Bath, N.Y. 14810.

c) Each contractor shall submit an original of its Certificate of Insurance

(which indicates the contractor’s compliance with the above sections a)

and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,

Bath, New York 14810.

d) The Certificate of Insurance must be approved by the County Risk

Manager prior to the contractor’s acting on and/or performing any of the

obligations it incurred as a result of the award and/or contract.

e) Self-employed persons must carry Worker’s Compensation coverage as

directed by the Steuben County Risk Manager. Contractor shall submit an

original Certificate of NYS Worker’s Compensation Insurance Coverage

form WC 88 31 21 C, which indicates the contractor’s compliance, to be

approved by the County Risk Manager prior to the contractor’s acting on

and/or performing any of the obligations it incurred as a result of the

award and/or contract.

f) Worker’s Compensation Insurance Exemption: Contractors claiming to be

exempt from the requirement to carry/provide Workers’ Compensation

Insurance shall submit a fully executed CE-200 form; the form to be

[5]

Bid Number:	GC-23-003-P
Bid Title:	Professional Investigative Services
Category:	General County Bids
Status:	Open

Professional Investigative Services

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