Professional Grant Administration Services For HOME-ARP Grant First Horizons Community

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 26, 2026
Due Date:	Apr 24, 2026
Solicitation No:	358-2026-010
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	358-2026-010
Project Title:	Professional Grant Administration Services For HOME-ARP Grant First Horizons Community
Description:	Rowan County (“County”) and the City of Salisbury (“City”) anticipate receiving HOME American Rescue Plan (“HOME-ARP”) funding from the federal Department of Housing and Urban Development (HUD) and administered by the Cabarrus/Iredell/Rowan HOME Consortium to support the construction of ten (10) units of permanent supportive housing.
Opening Date:	4/24/2026 11:00 AM
Posted Date:	3/27/2026
Status:	Open
Department:	COUNTY OF ROWAN


Solicitation Number * 358-2026-010	Department COUNTY OF ROWAN	Status Reason Open
Opening Date 2026-04-24T11:00:00.0000000	Posted Date * 2026-03-26T16:20:55.0000000Z	Primary Commodity Code Project management
Mandatory Conference/Site Visit — —	Special Instructions https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF	Solicitation Type * Select RFP IFB RFI
Owner Jody Farrow-Bennett
Description Rowan County (“County”) and the City of Salisbury (“City”) anticipate receiving HOME American Rescue Plan (“HOME-ARP”) funding from the federal Department of Housing and Urban Development (HUD) and administered by the Cabarrus/Iredell/Rowan HOME Consortium to support the construction of ten (10) units of permanent supportive housing.

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REQUEST FOR PROPOSALS

FOR

ROWAN COUNTY

Professional Grant Administration Services

For

HOME-ARP Grant

First Horizons Community

# 2026-010

ROWAN COUNTY

130 West Innes Street

Salisbury, NC 28144

704-216-8178

jody.farrow-bennett@rowancountync.gov

Date Issued: Thursday, March 26, 2026

Date Due: Friday, April 24, 2026, at 11:00 AM ET

Administered By: Jody Farrow-Bennett, Purchasing Director

Rowan County 2026-010

Date Due: Friday, April 24, 2026, at 11:00 AM ET

NOTICE TO RESPONDENT

Request for Proposals

HOME ARP Grant Admin

REQUEST FOR PROPOSALS

ROWAN COUNTY

Grant Administration Services – HOME-ARP Grant (First Horizons Community)

Rowan County (“County”) and the City of Salisbury (“City”) anticipate receiving HOME American Rescue Plan (“HOME-

ARP”) funding from the federal Department of Housing and Urban Development (HUD) and administered by the

Cabarrus/Iredell/Rowan HOME Consortium to support the construction of ten (10) units of permanent supportive

housing. For the purposes of this RFP, Rowan County is serving as the lead agency; the County is seeking a qualified

grants administration consultant to provide grant administrative services to both the County and City to ensure proper

compliance with the HOME-ARP program and with all other local, state, and federal regulations. All proposals submitted

for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for

Proposals (RFP).

Proposals for the Rowan County Grant Administration Services will be accepted until Friday, April 24, 2026, at 11:00

AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North Carolina 28144.

Request documents may be obtained from the County website at:

https://www.rowancountync.gov/675/Purchasing

Submission of any proposal signifies the respondent’s agreement that their proposal and the content thereof are valid

for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated

between Rowan County and the successful respondent. All prices submitted with the proposal shall remain in effect for

the ninety (90) day period.

Insurance requirements are listed in the document and will be required only from the awarded respondent before

entering into contract with Rowan County.

Once the RFP is public all questions related to the RFP shall be directed to the Purchasing Director. Any contact related

to the RFP with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.

Contracts funded with federal grant funds must be procured in a manner that conforms with all applicable Federal laws,

policies, and standards.

Rowan County reserves the right to award and/or reject any and/or all proposals and waive any technicalities or

irregularities. For complete details, consult the RFP.

This is the 26th day of March 2026.

Rowan County

By: Jody Farrow-Bennett

Rowan County Director of Purchasing and Contract Administration

Page 2

Rowan County 2026-010

Date Due: Friday, April 24, 2026, at 11:00 AM ET

Contents

Request for Proposals

HOME ARP Grant Admin

REQUEST FOR PROPOSALS ........................................................................................................................... 1

NOTICE TO RESPONDENT.............................................................................................................................. 2

Section 1: Introduction & General Instructions .................................................................................................... 4

1.1. Intent of Request for Proposal.................................................................................................... 4

1.2. Important Information ............................................................................................................... 4

1.3. Important Dates ......................................................................................................................... 4

Section 2: Proposal Submission ........................................................................................................................... 4

2.1. Submission of Proposals ............................................................................................................. 4

2.2. Request for Clarification ............................................................................................................. 5

2.3. Errors and Omissions.................................................................................................................. 5

2.4. Signed Proposal Considered an Offer.......................................................................................... 5

2.5. Insurance Coverage .................................................................................................................... 5

2.6. ADA Compliance......................................................................................................................... 6

2.7. Conflict of Interest...................................................................................................................... 6

Section 3: Evaluation of Proposals....................................................................................................................... 6

3.1. Evaluation Criteria...................................................................................................................... 6

3.2. Pricing ........................................................................................................................................ 7

Section 4: Agreement & General Conditions........................................................................................................ 7

4.1. Timeline to Execute Contract...................................................................................................... 7

4.2. Availability of Funds ................................................................................................................... 8

4.3. Non-Discrimination .................................................................................................................... 8

4.4. Collusive Bidding ........................................................................................................................ 8

4.5. General Indemnity...................................................................................................................... 8

4.6. Assignment ................................................................................................................................ 8

4.7. References ................................................................................................................................. 8

4.8. Termination................................................................................................................................ 9

Section 5: Scope of Work....................................................................................................................................10

5.1. General .....................................................................................................................................10

5.2. Proposal Contents .....................................................................................................................11

Section 6: Respondent Information Sheet............................................................................................................12

Section 7: Proposal Response Form ....................................................................................................................13

7.1. Contractor Information .............................................................................................................13

7.2. Fixed Cost:.................................................................................................................................13

7.3. Signature...................................................................................................................................13

Page 3

Rowan County 2026-010

Request for Proposals

Date Due: Friday, April 24, 2026, at 11:00 AM ET

HOME ARP Grant Admin

1. Section 1: Introduction & General Instructions

1.1. Intent of Request for Proposal

The purpose and intent of this Request for Proposal (RFP) is to contract for Grant Administration Services to

ensure compliance with the HOME-ARP Grant program. The following documents make up this Request for

Proposals:

a. This Document

b. Scope of Work

c. Respondent Information Sheet

d. Proposal Response Form

e. All Backup Documentation requested in Section 5.2

1.2. Important Information

Information about the federal HOME-ARP program can be found here:

https://www.hudexchange.info/programs/home-arp/overview/.

Guidance specific to the Cabarrus/Iredell/Rowan HOME-ARP Policy Manual can be found here:

http://apps.concordnc.gov/legacy/planningweb/CommunityDevelopment/HOME-ARP%20POLICY-

Concord%202023-09-19.pdf

1.3. Important Dates

1.3.1. Issue Date:

1.3.2. Deadline for written questions:

1.3.3. Deadline for Submitting Proposals:

1.3.4. Anticipated Award Date:

Thursday, March 26, 2026

Wednesday, April 15, 2026, at 5:00 PM ET

Friday, April 24, 2026, at 11:00 AM ET

BOC Meeting on May 18, 2026

2. Section 2: Proposal Submission

2.1. Submission of Proposals

Proposals must be submitted using the Proposal Response Form included with the specifications and enclosed

in a sealed envelope. Each respondent must provide BOTH:

• Three (3) signed hard copies of the complete proposal packet

• One (1) electronic copy in PDF format, created using software such as Adobe, CutePDF, or PDF Writer, to

ensure compliance with ADA public information standards.

Delivery Instructions:

• Paper submissions (mail or hand-delivery):

Rowan County Purchasing Department

Attn: Jody Farrow-Bennett, Purchasing Director

130 West Innes Street, Suite 31

Salisbury, NC 28144

• Electronic submissions:

jody.farrow-bennett@rowancountync.gov

The package shall be sealed and plainly marked “RFP 2026-010 Grant Admin Services – HOME ARP Grant”.

Respondents MUST submit one original sealed proposal.

Page 4

Rowan County 2026-010

Request for Proposals

Date Due: Friday, April 24, 2026, at 11:00 AM ET

HOME ARP Grant Admin

No responsibility shall be attached to Rowan County (the County) for the premature opening of any proposal not

properly addressed or identified.

This will be a public proposal opening. Once proposal is awarded all respondents will receive notification.

Sealed Proposals are due on Friday, April 24, 2026, at 11:00 AM ET; to the exact second; all submissions must be

received and in the hands of the officiating County employee by that moment. Late submissions will be

disqualified. The opening will be held immediately thereafter in the J. Newton Cohen, Sr. Administration Building

at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to submit a Proposal by the

exact deadline will disqualify the respondent from consideration for this project.

2.2. Request for Clarification

The County will not be bound by or be responsible for any interpretations or conclusions drawn from this RFP.

All questions or requests for clarification or additional information must be submitted in writing no later than

5:00 pm on Wednesday, April 15, 2026. These written questions or requests must be submitted to Jody Farrow-

Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested

respondents will be delivered to all participants as an addendum to this RFP. All addendums will be posted on

the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the

participants to check for any addendums. Any addenda for clarification will be posted by 5pm Friday, April 17,

2026.

In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and

background information presented in this RFP or otherwise distributed or made available during this

procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or

conclusions of this RFP or any documents provided by the County, other than those given in writing by the

County, through the issuance of an addenda. It is the full responsibility of the participants to thoroughly

investigate the needs/requirements of the County not necessarily assumed in this RFP.

2.3. Errors and Omissions

The respondents shall not take advantage of any errors or omissions in this RFP and shall promptly notify the

County of any omissions or errors found in this document.

2.4. Signed Proposal Considered an Offer

Receipt of a signed proposal shall be considered an offer on the part of the respondent. The terms, conditions,

and specifications of this RFP will become part of the contract if the proposal shall be deemed approved and

accepted by the County. In the event of a default on the part of the respondent after acceptance by the County,

the County may take such action as it deems appropriate, including legal action for damages or specific

performance.

2.5. Insurance Coverage

The respondent shall not commence work under this contract until all insurance required under this section has

been obtained. The respondent shall not allow any subcontractor to commence on work that has been

subcontracted until similar insurance has been obtained by the subcontractor. Also, the respondent agrees that

once awarded and during the term of this contract, the respondent, at their sole cost and expense, shall provide

commercial insurance of such type and with such terms and limits as may be reasonably associated with the

contract. At a minimum, the respondent shall provide and maintain the following coverage and limits:

2.5.1. Worker’s Compensation

Worker’s compensation insurance as required by North Carolina law to cover all the Provider’s employees

engaged in any work under the Agreement. Workers’ Compensation in the minimum amount of $500,000

employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage. The

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Professional Grant Administration Services For HOME-ARP Grant First Horizons Community

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