PROFESSIONAL FINANCIAL AUDITING SERVICES

R F P
EQUEST OR ROPOSAL
P F
ROFESSIONAL INANCIAL
A S
UDITING ERVICES
S P D :
EALED ROPOSALS UE
11:00 A.M. (PREVAILING LOCAL TIME)
WEDNESDAY, JULY 15, 2026
Jason McConachie
Jason McConachie
City Administrator
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
Page - 1 - of 15

SECTION 1. PUBLIC NOTICE
Notice is hereby given that the City of Overland (the "City") is soliciting proposals from
qualified firms of Certified Public Accountants to audit the City's annual financial statements.
These audits are to be performed in accordance with generally accepted auditing standards and
the standards for financial audits set forth in the U.S. General Accounting Office's (GAO)
Government Auditing Standards.
Proposals will be accepted until 11:00 A.M. (PREVAILING LOCAL TIME), WEDNESDAY,
JULY 15, 2026, after which time they will be opened and read aloud.
For general questions and/or technical information regarding this RFP, please contact Ms.
Melissa Burton, City Clerk, via email at mburton@overlandmo.org.
Please include the phrase "AUDIT SERVICES" in the subject line of the email.
Questions or requests for interpretation submitted via phone or voicemail will not be
answered.
Bids should be submitted to:
Office of the City Clerk
Attn: Melissa J. Burton, MMC
9119 Lackland Road
Overland, MO 63114
Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the
vendor to see that his/her proposal is received prior to the due date. Proposals submitted via
email or proposals submitted after the submittal deadline will not be considered.
Proposals should be submitted in a sealed envelope clearly marked "PROFESSIONAL FINANCIAL
AUDITING SERVICES" with name of the bidder, and with the date and time of the bid opening.
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
Page - 2 - of 15

SECTION 2. INVITATION TO BID
A. Notice is hereby given that the City of Overland (the "City") is soliciting proposals from
qualified firms of Certified Public Accountants to audit the City's annual financial
statements. These audits are to be performed in accordance with generally accepted
auditing standards and the standards for financial audits set forth in the U.S. General
Accounting Office's (GAO) Government Auditing Standards.
B. Proposals will be accepted until 11:00 A.M. (PREVAILING LOCAL TIME),
WEDNESDAY, JULY 15, 2026, after which time they will be opened and read aloud.
C. An electronic version of this RFP is available on the City's website:
https://www.overlandmo.org/bids.aspx.
D. For general questions and/or technical information regarding this RFP, please contact Ms.
Melissa Burton, City Clerk, via email at mburton@overlandmo.org.
Please include the phrase "Audit Services" in the subject line of the email.
Questions or requests for interpretation submitted via phone or voicemail will not be
answered.
E. Bids should be submitted to:
Office of the City Clerk
Attn: Melissa J. Burton, MMC/MPCC
9119 Lackland Road
Overland, MO 63114
F. Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility
of the vendor to see that his/her proposal is received prior to the due date. Proposals
submitted via email or proposals submitted after the submittal deadline will not be
considered.
G. Proposals should be submitted in a sealed envelope clearly marked "AUDIT
SERVICES" with name of the bidder, and with the date and time of the bid opening.
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
Page - 3 - of 15

SECTION 3. INSTRUCTIONS TO BIDDERS
Notice is hereby given that the City of Overland (the "City") is soliciting proposals from
qualified firms of Certified Public Accountants to audit the City's annual financial statements.
These audits are to be performed in accordance with generally accepted auditing standards and
the standards for financial audits set forth in the U.S. General Accounting Office's (GAO)
Government Auditing Standards.
A. GENERAL
1. Notice is hereby given that the City of Overland is soliciting proposals from qualified
firms to provide professional financial auditing services to the City of Overland,
Missouri.
2. Proposals will be accepted until 11:00 A.M. (PREVAILING LOCAL TIME),
WEDNESDAY, JULY 15, 2026, after which time they will be opened and read
aloud.
3. An electronic version of this RFP is available on the City's website:
https://www.overlandmo.org/bids.aspx.
4. For general questions and/or technical information regarding the request for proposal
please contact Ms. Melissa Burton, City Clerk, via email at
mburton@overlandmo.org.
Please include the phrase "Audit Services" in the subject line of the email.
Questions or requests for interpretation submitted via phone or voicemail will not
be answered.
5. Bids should be submitted to:
Office of the City Clerk
Attn: Melissa J. Burton, MMC/MPCC
9119 Lackland Road
Overland, MO 63114
6. Proposals may be delivered in person, by carrier, or by mail. It is the sole
responsibility of the vendor to see that his/her proposal is received prior to the due
date. Proposals submitted via email or proposals submitted after the submittal
deadline will not be considered.
7. Proposals should be submitted in a sealed envelope clearly marked "AUDIT
SERVICES" with name of the bidder, and with the date and time of the bid opening.
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
Page - 4 - of 15

8. There is no expressed or implied obligation for the City to reimburse responding
firms for any expenses incurred in preparing proposals in response to this request.
B. TERM OF CONTRACT
1. Initial Contract: The term of the Initial Contract shall be for a period of three (3) and
shall include one (1) option to allow for mutually agreeable extension of the contract
(Renewal Contract) for an additional three (3) year period following the end of the
term of the Initial Contract.
a. The Initial Contract shall cover the fiscal years ending June 30, 2027, 2028 and
2029.
b. Renewal Contract shall cover the fiscal years ending June 30, 2030, 2031 and
2032.
C. MINIMUM QUALIFICATIONS
The Audit firm must be authorized to conduct operations in the State of Missouri and
must be in compliance with all federal and Missouri regulating agencies.
Preferably the firm should maintain a division that is almost exclusive to governmental
accounting.
D. NATURE OF SERVICES REQUIRED
The City desires the auditor to express an opinion on the fair presentation of its basic
financial statements in conformity with generally accepted accounting principles.
The auditor shall also be responsible for performing certain limited procedures involving
supplementary information required by the Governmental Accounting Standards Board
as mandated by generally accepted auditing standards.
Following the completion of the audit of the fiscal year's financial statements, the auditor
shall issue a report on:
1. The fair presentation of the financial statements in conformity with generally
accepted accounting principles, and
2. Internal control and management comments and recommendations
3. Auditors shall be required to make an immediate, written report of all irregularities
and illegal acts or indications of illegal acts of which they become aware to the Office
of the City Administrator.
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
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a. Auditors shall assure themselves that the Office of the City Administrator is
informed of each of the following:
* The auditor's responsibility under generally accepted auditing standards
* Significant accounting policies
* Management judgments and accounting estimates
* Significant audit adjustments
* Other information in documents containing audited financial statements
* Disagreements with management
* Management consultation with other accountants
* Major issues discussed with management prior to retention
* Difficulties encountered in performing the audit
b. The auditor shall provide the City a detailed audit plan and list of all schedules to
be prepared by the City. It is the City's desire that the audit firm perform at least
one day of interim fieldwork in the spring prior the end of the fiscal year.
E. BACKGROUND ON THE CITY OF OVERLAND, MISSOURI
1. The City of Overland is a third-class municipality governed according to Missouri
State Statutes with a Mayor and City Council form of government.
2. The daily operations are under the direction of a professional City Administrator.
F. CITY DEPARTMENTS
1. The City is organized by departments to include;
* Administration
* Finance - The Finance Department is supervised by the City Clerk and is
made up of Two (2) Full-Time Accounting Clerks
* Management Information Systems (MIS)
* Community Center
* Legal Department
* Community Development (formerly designated as Public Works)
* Planning and Zoning Commission (P&Z)
* Board of Adjustment (BOAdj)
* Municipal Operations (formerly designated as the Street Operations)
* Parks and Recreation
* Building Maintenance
* Police
* Emergency Preparedness
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
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G. FUND STRUCTURE
1. The fund structure at the present time is as follows:
* General Fund
* Parks Fund
* Capital Improvement Fund
* Pension Trust Funds
* Agency Funds
* Housing Escrow and Contractor Bond Deposit Fund
* Dangerous Building Escrow Deposit Fund
* Other Funds
* Sewer Lateral Fund
* Asset Forfeiture Fund
* D.A.R.E. Fund
* DWI/Drug Enforcement Fund
* Inmate Security Fund
* Beautification Fund
* Special Deterrent Fund
H. FISCAL YEAR
The City's fiscal year begins July 1st and ends June 30th of each year. The audited
financial statements must be issued and released to the state auditor by June 30th of the
following year.
I. GENERAL FUND REVENUE SOURCES
The City multiple sources of revenue are categorized as follows with each category
accounting for the denote percentage of total General Fund Revenue for the current Fiscal
Year (FY 2025-2026) as of June 24, 2026.
General Fund Revenues Total Revenue % of Total Revenue
Sales Taxes $4,518,975.84 41.68%
Property Taxes $223,972.15 2.07%
Utility Gross Receipts Taxes $2,464,499.35 22.73%
Intergovernmental Revenues $1,355,527.83 12.50%
Departmental Revenues $639,677.28 5.90%
Unclassified Revenues $1,639,593.69 15.12%
Total - All General Fund Revenues $10,842,246.14 100.00%
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
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J. FUND BALANCE
The City is fiscally conservative and financially sound. As of June 26, 2026, the total
fund balance of all governmental funds (not including Pension Funds) totals
$21,315,232.41.
K. GASB STATEMENTS
The City has implemented GASB statement no. 34. The City prepares its budget on a
basis consistent with generally accepted accounting principles.
L. PRINCIPLE CONTACT
The auditor's principal contact with the City of Overland will be the Office of the City
Clerk, or a designated representative, who will coordinate the assistance to be provided
by the City to the auditor.
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
Page - 8 - of 15

SECTION 4. INSTRUCTIONS TO BIDDERS
A. PROPOSAL PROCESS AND SCHEDULE
1. The City requests a Statement of Qualifications (see Exhibit A) through mail or
delivery at City Hall before 11:00 A.M. (PREVAILING LOCAL TIME),
WEDNESDAY, JULY 15, 2026, along with the statement of qualifications, the City
requests a sealed Proposal to Provide Audit Services (see Exhibit B). The statement
of qualifications will be opened prior to the proposal and should be marked as such.
Once the statement of qualifications is reviewed and appears to meet the criteria of
the City, the corresponding proposals will be opened for review.
2. It is the sole responsibility of the bidder to ensure the proposal arrives on time and at
the correct location. The proposal must be signed by a duly authorized officer of the
firm. Include the name, office address and office telephone of the primary contact
person. Completed qualification and proposal packages should be clearly identified
and packaged separately. Please address the packages as:
Office of the City Clerk
Attn: Melissa J. Burton, MMC/MPCC
9119 Lackland Road
Overland, MO 63114
3. To be considered, six (6) copies of the statement of qualifications and six (6) copies
of the proposal must be received by the City at the above address at or before 11:00
A.M. (PREVAILING LOCAL TIME), WEDNESDAY, JULY 15, 2026,
4. Proposals may be withdrawn by notifying the City in writing prior to the submission
deadline.
5. The City reserves the right to reject any or all bids, to waive any irregularities or
informality in any bids or in the bidding, and to accept or reject any item or
combination of items. The award of bid, if made by the City of Overland, will be to
the qualified bidder whose bid best complies with all the requirements set forth in the
bid document and whose bid in the opinion of the City of Overland is the best bid
taking into consideration all aspects of the bidder's response.
B. EVALUATION PROCEDURES
1. The City will award the contract to the auditing firm that demonstrates the ability to
perform the highest quality service at the lowest cost. Proposals will be evaluated
using the criteria listed below.
* Quality and extent of services available
* Cost of services
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
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* The City's previous experience with the firm
* Compliance with proposal specifications
* The firm's experience providing similar services
* References
RFP - Professional Financial Auditing Services
Bid Package: 2026-08 - Date Issued: June 24, 2026
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