Professional Engineering Services for Bridge Maintenance and Capital Improvement Plan
| Agency: | Town of Hartford |
|---|---|
| State: | Vermont |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 23, 2024 |
| Due Date: | Mar 29, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
Project No. 2024-H2b
|
| Bid Title: |
Professional Engineering Services for Bridge Maintenance and Capital Improvement Plan
|
| Category: | Public Works |
| Status: | Open |
|
|||||||||||
Attachment Preview
HARTFORD PUBLIC WORKS DEPARTMENT
173 AIRPORT ROAD, WHITE RIVER JUNCTION, VT 05001 • (802) 295-3622
REQUEST FOR BIDS
Professional Engineering Services
(Town Bridge Inspection and Capital Improvement Plan)
Town of Hartford, Vermont
Project No. 2024-H2b
February 23, 2024
Hartford Department of Public Works
Request for Bids - Project No. 2024-H2b
Professional Engineering Services
Town Bridge Inspection, Maintenance and Capital Improvement Plan
TABLE OF CONTENTS
SECTION 1 – BID INSTRUCTIONS
1.01 Communications Regarding this Project
1.02 Schedule
1.03 Pre-Bid Meeting
1.04 Site Visit
1.05 Submitting a Bid
1.06 Required Bid Contents
1.07 Items that Disqualify a Vendor Immediately
1.08 Evaluation Criteria
1.09 Miscellaneous Items
SECTION 2 – SCOPE OF PROJECT
2.01 Scope of Services
2.02 Description of Structures
2.03 Bid Cost
SECTION 3 – BID REQUIREMENTS
3.01 Proposer Affidavit
3.02 Proposer’s Financial Obligation to the Town
3.03 Proposer’s Incurred Costs
SECTION 4 – STANDARD TERMS FOR PROFESSIONAL SERVICES CONTRACT
ARTICLE 1. SERVICES PROVIDED
ARTICLE 2. COMPENSATION
ARTICLE 3. TERM
ARTICLE 4. INDEPENDENT CONTRACTOR
ARTICLE 5. ASSIGNMENT & SUBCONTRACTING
ARTICLE 6. THIRD PARTY
ARTICLE 7. EQUIPMENT & MATERIALS
ARTICLE 8. TAX EXEMPTION
ARTICLE 9. PERSONNEL
ARTICLE 10. EQUAL EMPLOYMENT OPPORTUNITY
ARTICLE 11. SAFETY & TRAFFIC CONTROL
ARTICLE 12. IDEMNIFICATION
ARTICLE 13. INSURANCE
ARTICLE 14. STANDARD OF CARE
ARTICLE 15. NON-APPROPRIATION
ARTICLE 16. DELAY IN PERFORMANCE
ARTICLE 17. DEFAULT
2-3
4
4
4
5
5
5-6
6
6
6
7-8
8-10
10
11
11
11
11
11
12
12
12
12
12
13
13
13
13
14
14
15
15
15
16-16
2
Hartford Department of Public Works
Request for Bids - Project No. 2024-H2b
Professional Engineering Services
Town Bridge Inspection, Maintenance and Capital Improvement Plan
TABLE OF CONTENTS CONTINUED
ARTICLE 18. REMEDIES
16
ARTICLE 19. TERMINATION
17
ARTICLE 20. GOVERNING LAW & VENUE
17
ARTICLE 21. ARBITRATION
17
ARTICLE 22. CONTRACT DOCUMENTS
17
ARTICLE 23. AMENDMENT
17
ARTICLE 24. WAIVER
17
ARTICLE 25. SEVERABILITY
18
ARTICLE 26. TOWN’S RESPONSIBILITIES
18
ARTICLE 27. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
18
3
Hartford Department of Public Works
Request for Bids - Project No. 2024-H2b
Professional Engineering Services
Town Bridge Inspection, Maintenance and Capital Improvement Plan
Section 1 – Bid Instructions
1.01 Communications Regarding This Project: Please direct all communications and questions regarding this
bid request to:
Hartford Vermont Department of Public Works
c/o Christopher Holzwarth, Project Manager
171 Bridge Street
White River Junction, VT 05001
Telephone: (802) 295-3622
E-Mail: cholzwarth@hartford-vt.org
All communications/questions concerning this bid request must be submitted in writing referencing the specific
paragraph and page number. The deadline for questions is listed in Section 1.02 (Schedule). Written responses
will be prepared by the Town and posted on the Town’s web site by the date listed in Section 1.02. Changes to
this request will be made only by formal written addendum issued by the Town.
A copy of this Request for Bid and any additional documentation may be found at the Town of Hartford’s website
at: https://www.hartford-vt.org/bids.aspx.
1.02 Schedule: The following is the anticipated schedule for the RFP Process.
Issue Request for Bids:
Pre-Bid Meeting Request Deadline:
February 23, 2024.
No Pre-Bid meeting will be held.
Pre-Bid Meeting Timeframe:
No Pre-Bid meeting will be held.
Voluntary Site Visits:
Consultants are encouraged to conduct site visits on their own.
Last Day to Submit Questions:
3:00 PM local E.S.T. on Friday March 15, 2024.
Written Responses to Questions and any
Addendums:
Deadline for Bids:
3:00 PM local E.S.T. on Friday March 22, 2024.
12:00 PM E.S.T. on Friday March 29, 2024.
Selection
Next available Selectboard Meeting.
Contract
Shortly After Selectboard Approval.
1.03 PRE-BID MEETINGS: The Town shall not conduct pre-bid meetings. Questions should be submitted in
writing with written responses prepared by the Town and posted on the Town’s web site by the date listed in
Section 1.02. Written responses will be prepared by the Town and posted on the Town’s web site by the date
listed in Section 1.02.
4
Hartford Department of Public Works
Request for Bids - Project No. 2024-H2b
Professional Engineering Services
Town Bridge Inspection, Maintenance and Capital Improvement Plan
1.04 SITE VISIT: Consultants should conduct their own site visit within the public right of way and review the
project locations and site conditions to develop questions to be submitted in writing. Written responses will be
prepared by the Town and posted on the Town’s web site by the date listed in Section 1.02.
1.05 SUBMITTING A BID: Each Consultant seeking consideration for performance of services related to the
project must submit a Bid. Proposers are to submit one original copy signed by an officer authorized to bind the
company, 1 copy and one digital copy in PDF format. All Bids shall be sealed, properly addressed with the name
of the Consultant, and sent to:
Hartford Town Manager’s Office
Project No. 2024-H2b– Professional Engineering Services
(Town Bridge Inspection and Capital Improvement Plan)
c/o Christopher Holzwarth, Project Manager
171 Bridge Street
White River Junction, VT 05001
Sealed Bids must be received at the above address by the deadline indicated in Section 1.02 for public opening.
Bids received after the scheduled deadline will be rejected. All supporting materials and documentation must
be included with the Bid. The responsibility of timely delivery lies solely with the proposer. Faxed and e-mailed
Bids are not acceptable.
The Town reserves the right to reject any or all bids, to waive any minor irregularities in a bid, to accept a part
or parts of a bid unless otherwise restricted in this request for bids, to accept any bid which in the judgment of
proper officials is deemed in the best interest of the Town, or issue to a subsequent request for bids. The Town
also reserves the right to approve or reject any subcontractor proposed for work under this request.
The Town reserves the right to select the successful proposer based on bids received without seeking further
information or clarification from proposers. Upon review of Bids, the Town may designate the two most
qualified bids as finalists. These finalists may be invited to make oral presentations and participate in a question-
and-answer session with the Town.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of
interest shall be applicable to this Request for Bids.
The Town does not guarantee that any contract will be awarded because of this request. If a contract award is
made but the contract is not executed, the Town does not guarantee that the contract will be re-awarded.
1.06 REQUIRED BID CONTENTS: Consultants are required to submit the following information in their Bid:
• Letter of Transmittal – Exhibit A: The bidder shall provide a letter of transmittal (Exhibit A) with an authorizing
and binding signature for the bid.
5
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Engineering Services - RFQ City of Montpelier Close Date:A 5/17/2024 4:00:00 PM
State Government of Vermont
Bid Due: 5/17/2024
4/11/2024 Chester RFQ Engineering Services Town of Chester Close Date: 5/3/2024 3:00:00 PM
State Government of Vermont
Bid Due: 5/03/2024
Bid Title: REQUEST FOR QUALIFICATIONS DEPARTMENT of PUBLIC WORKS ENGINEERING SERVICES Category: Public
City of Montpelier
Bid Due: 5/17/2024
Geotechnical RFQ RFP/RFQ: 412024 TOWN OF HIGHGATE Close Date: 4/30/2024 4:30:00 PM
State Government of Vermont
Bid Due: 4/30/2024