Professional Engineering Services to produce construction plans for raised medians

Agency:	City of Copperas Cove
State:	Texas
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 15, 2023
Due Date:	Jan 18, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR QUALIFICATIONS

FOR CIVIL ENGINEERING

The City of Copperas Cove is

Hereby Soliciting Sealed RFQ’s

for:

Professional Engineering Services to produce construction plans

for raised medians at the intersection of E. Business 190 and

FM 1113 (E. Avenue D), being a Highway Safety Improvement

Program (HSIP) Safety Improvement Project, that shall comply

with the Texas Department of Transportation (TXDOT) design

and construction plan standards.

RFQ 2024-01-61

Request for Qualifications will be received until 10:00 a.m. on

January 18, 2024

Return Bid To: City of Copperas Cove

Stephanie Potvin – Assistant Finance

Director

914 S. Main Street Suite H, or

P.O. Drawer 1449

Copperas Cove, TX 76522

INSTRUCTIONS TO OFFERORS

1. The envelope or package containing the completed Request for Qualifications should

be marked legibly on the outside with the submitter’s name and address along with

“Request for Qualifications for Professional Engineering Services for raised medians at

the intersection of E. Business 190 and FM 1113 (E. Avenue D), being a Highway Safety

Improvement Program (HSIP) Safety Improvement Project; RFQ 2024-01-61.

2. The Offeror shall sign and date the submittal provided within the RFQ. The person

signing the proposal must have the authority to bind the firm in a contract. Proposals which

are not signed and dated in this manner may be rejected.

3. All documents shall be received at the City of Copperas Cove, Finance Department,

located at 914 S. Main Street, Suite H, Copperas Cove, Texas 76522, or sent to P.O.

Drawer 1449, Copperas Cove, TX 76522, by the deadline shown on the cover sheet of

this Request for Qualifications.

4.The City is only accepting the RFQ on CD or USB formats. Facsimile

transmittals and electronic transmittals will not be acceptable.

5. The City of Copperas Cove, Texas, reserves the right to reject any or all Requests for

Qualifications as it shall deem to be in the best interests of the City of Copperas Cove.

6. Any interpretations, corrections or changes to this Request for Qualifications and

specifications will be made by addendum. Sole issuing authority of addenda shall be

vested in the City of Copperas Cove Finance Department. Addenda will be loaded on

www.copperascovetx.gov. Vendors will be responsible for reviewing the city’ s

website at www.copperascovetx.gov to see if any addenda have been

issued. Offerors shall acknowledge receipt of all addenda on the sealed envelope or

package containing their proposal.

7. Proposals resulting from submitted Request for Qualifications must comply with all

applicable federal, state, county and local laws concerning these types of services.

8. A prospective Offeror must affirmatively demonstrate Offeror's responsibility. A

prospective Offeror must meet the following requirements:

a. has adequate financial resources, or the ability to obtain such resources

as required;

b. be able to comply with the required or proposed delivery schedule;

c. has a satisfactory record of performance;

d. has a satisfactory record of integrity and ethics;

e. be otherwise qualified and eligible to receive an award;

f. workload capacity; and

g. proposers’ availability of qualified staff.

The City of Copperas Cove may request representation and other information

sufficient to determine Offeror's ability to meet these minimum standards.

9. Section 176.006 of the Texas Local Government Code requires a bidder/vendor to

file a conflict-of-interest questionnaire if the vendor has a business relationship with the

city and has:

(a) an employment or other business relationship with an officer or an officer’s

family member that results in that person receiving taxable income that is

more than $2,500 in the preceding twelve months; or

(b) has given an officer or an officer’s family member one or more gifts totaling

more than $250 in the preceding twelve months.

A vendor/bidder is required to file a questionnaire not later than the seventh business day

after the date of the following:

(a) the date the vendor begins discussions or negotiations to enter into a

contract with the City or submits an application or response to a bid

proposal; or

(b) the date the vendor becomes aware of a relationship or gives a gift to an

officer or officer’s family member.

State law requires that a vendor file an updated questionnaire with the City

Secretary’s office annually, before September 1st, and/or not later than the seventh

business day after the date the originally filed questionnaire becomes incomplete

or inaccurate. The Conflict-of-Interest Questionnaire is attached in compliance

with this law and is the responsibility of each bidder/vendor.

The City of Copperas Cove is aware of the time and effort you expend in preparing

and submitting proposals to the city. Please let us know of any proposal

requirements cause you difficulty in responding to our Request for Qualifications.

We want to facilitate your participation so that all responsible vendors can compete

for the City's business.

Questions concerning this Request for Qualifications and specifications should

be submitted in writing by noon on January 9, 2024 to: Stephanie Potvin –

Assistant Finance Director at financedept@copperascovetx.gov

I. Introduction

Request of Qualifications

The city is interested in obtaining the services of a civil engineering firm to produce

construction plans for raised medians at E. Business 190 and FM 1113 (E. Avenue D)

Project, which shall comply to TXDOT design and construction plan standards. See

Exhibit “A” Scope of Services for project requirements. This Highway Safety

Improvement Program (HSIP) Project, known as CSJ 0231-02-069, is approved for

funding, and is consistent with the Waco District’s Safety Plan and TxDOT’s “Road to

Zero”. The city intends to competitively bid the project to qualified firms who will perform

the work according to the Texas Local Government Code and will be chosen pursuant to

this RFQ.

II. Information Requested from Offerors

Each Request for Qualifications shall contain all the items listed below. Incomplete

statements may be rejected in technical review by the Evaluation Committee.

A. Complete the firm information sheet included in the RFQ.

B. Provide a summary of the firm’s history including information on parent company, if

applicable.

C. Provide a listing of present office locations and state the location of the office(s)

which will provide services to the city.

D. Provide a list of employees that may perform work for the city and give a summary of

their qualifications and experience.

E. Provide a listing of projects that are representative of your firm’s capabilities. Briefly

describe the services provided by your firm and state whether your firm was the prime

professional or played another role in the project.

F. Provide a list of at least five (5) references familiar with the firm’s capability to deliver

services, including contact names, phone numbers and description of services provided.

G. If the firm is pre-qualified, the attached contract for professional services written by the

City’s Legal Department shall be the basis for any contract negotiation that may take place

following selection for the project. The method of payment shall be a lump sum fee

agreement with payments distributed throughout the life of the project(s) based upon

percentages of work completed or specific tasks completed. Any additional contract

services shall be lump sum. By submitting your qualifications, your firm is willing and has

the ability to comply with these terms and conditions, including the execution of the

attached contract agreement for professional services.

H. Provide a completed Insurance Requirement Affidavit asserting that you can comply

with the insurance requirements specified in the attached Agreement for Professional

Services. (See attached form)

I. Provide a completed Conflict-of-Interest Questionnaire (CIQ) and W9 for accounts

payable purposes. (Attached)

III. Submission Information

The City of Copperas Cove will receive Qualifications prior to January 18, 2024 @

1 0 :00 AM. Deadline for questions or request for clarification must be submitted to

Stephanie Potvin, Staff Accountant III, in writing prior to January 9, 2024 @ noon via

email at financedept@copperascovetx.gov. All responses to the questions will be

sent to all bidders in addendum form.

Two electronic submissions on either CD or USB drive in a PDF format of the

Request for Qualifications shall be submitted in an envelope or box bearing the name and

address of respondent and also be identified in the lower left-hand corner with “Request

for Qualifications for raised medians at E. Business 190 and FM 1113 (E. Avenue D)

project, RFQ No. 2024-01-61” and be addressed as follows:

City of Copperas Cove

Stephanie Potvin

Assistant Finance

Director

PO Box 1449

914 S. Main Street, Suite H

Copperas Cove, Texas 76522

IV. Proposal Evaluation

A. Minimum Qualifications

The City will review proposals received to determine whether or not each proposer

meets the following minimum qualifications:

 Professional Engineer(s) licensed in the State of Texas

 Experience with projects that required development of similar projects that included

compliance with TXDOT construction and design standards is required.

 Has the financial resources and bonding capability (if needed) for the performance

of the desired professional engineering services, or the ability to obtain such

resources.

 Ability to meet minimum insurance requirements by the City of Copperas Cove

identified within the standard City contract.

Professional Engineering Services to produce construction plans for raised medians

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