1806 - Professional Engineering and Testing, Adjusting and Balancing (TAB)...

Agency:	City of Milford
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 541330 - Engineering Services 541620 - Environmental Consulting Services
Posted Date:	Nov 6, 2023
Due Date:	Nov 29, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Qualifications & Proposals

Professional Engineering and Testing, Adjusting and Balancing (TAB)

Services to Satisfy Connecticut’s Indoor Air Quality (IAQ) Testing

Requirements and HVAC Systems Assessments for Milford Public Schools

RFQ/RFP # 1806

NOVEMBER 6, 2023

Fred Bialka

Purchasing Agent

Legal Notice

CITY OF MILFORD

Office of the Purchasing Agent

70 West River Street - Milford, CT 06460

Tel (203) 783-3225

REQUEST FOR QUALIFICATIONS & PROPOSALS

Notice is hereby given that Request for Qualifications and Proposals for

Professional Engineering and Testing, Adjusting and Balancing (TAB) Services to

Satisfy Connecticut’s Indoor Air Quality (IAQ) Testing Requirements and HVAC Systems

Assessments for Milford Public Schools

will be received in the Purchasing Agent's Office until

Wednesday, November 29, 2023 @ 3:00 PM

Responses will be evaluated and respondents may be

requested to provide a presentation of their proposed services.

A mandatory pre-bid meeting will be held on Wednesday, November 15, 2023,

3:00 PM in the Board of Education Meeting Room at the

Parsons Government Center, 70 West River Street, Milford, CT 06460

RFQ/RFP information may be obtained from the Purchasing Department or

downloaded at http://www.ci.milford.ct.us/purchasing-department.

If you download RFQ/RFP packages it is your responsibility to ensure

that you have current information. Click on the “Changes in Bids”

icon for any applicable addenda prior to submitting a Response.

The City of Milford is not responsible for data or transmission errors.

The City of Milford reserves the right to reject any and all Responses or any part

thereof, or to waive defects in same, or to accept any Response deemed

to be in the best interests of the City of Milford.

Fred Bialka

Purchasing Agent

City of Milford, Connecticut

Request for Qualifications & Proposals

RFQ/RFP # 1806

Professional engineering and Testing, Adjusting and Balancing (TAB)

services to satisfy Connecticut’s Indoor Air Quality (IAQ) testing

requirements and HVAC systems assessments for Milford Public Schools

GENERAL INSTRUCTIONS

GENERAL

The City of Milford on behalf of Milford Public Schools (hereinafter referred to as “the

City” or “MPS” used interchangeably) seeks to hire a professional engineering firm to

provide Testing, Adjusting and Balancing (TAB) services and HVAC systems

assessments to satisfy Connecticut’s Indoor Air Quality (IAQ) testing requirements at all

fourteen schools in the District.

PREPARATION OF RESPONSES

1. One (1) original and five (5) exact copies of the responses and one (1) scanned

PDF copy on a CD or flash drive must be received no later than 3:00 p.m. on

Wednesday, November 29, 2023. All responses should be submitted in a clear,

concise and legible manner to permit proper evaluation and shall include the

Qualification Statement contained herein.

2. Respondents may also submit, under separate cover with their response, any

additional reports and documents that are necessary to meet the requirements

(deliverables) of this RFQ/RFP.

3. All costs incurred in the preparation and presentation of the

qualifications/proposals shall be wholly absorbed by the respondent.

PART I - RESPONSE SUBMISSION - QUALIFICATIONS

1. All respondents must provide a thorough and complete package responding to

the specific criteria stated here, except where noted otherwise, and submit them

to:

Fred Bialka, Purchasing Agent

Parsons Government Complex

70 West River Street

Milford, CT 06460

Mark package as follows: RFQ/RFP # 1806 – Engineering and TAB Services - CT

IAQ Testing and HVAC Systems Assessments for Milford Public Schools.

2. Responses must be signed by an authorized principal or agent and the person

signing the formal response must be authorized by the organization to

contractually bind that organization with regard to price and related contractual

obligations. Unsigned responses shall not be considered.

3. A response may be withdrawn at any time prior to the above scheduled date. A

response received after the above scheduled date and time shall not be

considered or opened.

PART II - RESPONSE SUBMISSION - PROPOSALS

1. In addition to the Qualifications package, each respondent must include two (2)

original fee proposals with their response. The Proposal must be on the

prescribed form provided herein and placed in a sealed envelope marked with

the following:

RFQ/RFP # 1806 - PROPOSAL - Engineering and TAB Services - CT IAQ Testing

and HVAC Systems Assessments for Milford Public Schools

2. Proposals must be signed by an authorized principal or agent and the person

signing the formal response must be authorized by the organization to

contractually bind that organization with regard to price and related contractual

obligations. Unsigned proposals shall not be considered.

3. A proposal may be withdrawn at any time prior to the above scheduled date. A

proposal received after the above scheduled date and time shall not be

considered or opened.

4. All costs incurred in the preparation of the proposal shall be wholly absorbed by

the proposer.

MANDATORY PRE-BID MEETING

A mandatory pre-bid meeting will be held on Wednesday, November 15, 2023, 3:30

PM in the Board of Education Meeting Room at the Parsons Government Center,

70 West River Street, Milford, CT 06460.

Firms that do not attend the mandatory pre-bid meeting shall not be allowed to

submit for this RFQ/RFP. Attendance will be taken and only those present will be

allowed to submit a proposal for this RFP/RFQ.

INQUIRIES

All inquiries regarding this RFQ/RFP may be submitted in writing by email ONLY up to

close of business on Friday, November 17, 2023 after which time no additional

questions will be accepted. Questions shall be directed to Fred Bialka, Purchasing

Agent, in writing by email ONLY to fbialka@ci.milford.ct.us . To ensure consistent

interpretation of certain items, answers to questions will be posted on the City of Milford

website at http://www.ci.milford.ct.us/purchasing-department as soon as possible

but no later than Wednesday, November 22, 2023.

Respondents or affiliated members are warned not to contact any Board of Education

members or Milford Public Schools staff in relation to this RFQ/RFP or this project

throughout the selection process. Any communication may be considered cause for

disqualification of the offending firm.

All proposers are obligated to become familiar with such questions and answers and to

submit or revise their proposals accordingly. The City assumes no responsibility for a

proposer’s failure to read questions and answers and to revise their proposal

accordingly.

After proposals are received, the City reserves the right to communicate with any or all

of the proposers to clarify the provisions of this RFQ/RFP. The City further reserves the

right to request additional information at any time after proposals are opened.

KEY DATES

Monday, November 6, 2023

Wednesday, November 15, 2023

Friday, November 17, 2023

Wednesday, November 22, 2023

Wednesday, November 29, 2023

TIME

TBD

3:00 PM

5:00 PM

TBD

3:00 PM

Event

RFQ/RFP Issued

Mandatory Pre-Bid Meeting

Deadline to submit RFI

Response to RFI to be Issued

Deadline for Proposals

ADDENDUMS

All addendums will be posted on the City of Milford website at

http://www.ci.milford.ct.us/purchasing-department. It is the responsibility of all

proposal submitters to verify with the City if there are any addendums or changes to this

RFQ/RFP . Failure to submit a proposal that does not address any changes or

addendums may result in a disqualification of such bid submission.

CITY OPTIONS

The City reserves the right to alter or revoke this RFQ/RFP at any time. The City further

reserves the right to reject any or all proposals, to waive any requirements,

irregularities, informalities, technical defects or service in the proposals received and to

accept only those proposals deemed by the City to be in its best interests.

TAXES

All purchases made by the City, and associated with this RFQ/RFP shall be tax exempt.

Any taxes must not be included in response prices. A Tax Exemption Certificate will be

furnished upon request.

ASSIGNMENT OF RIGHTS, TITLES AND INTERESTS

Any assignment or subcontracting of work to be performed related to this RFQ/RFP , in

whole or in part, and any other interest in conjunction with City procurement shall not be

permitted without the express written consent of the City.

HOLD HARMLESS CLAUSE

Any contractor or subcontractor of the City agrees to indemnify, hold harmless and

defend the City from and against any and all liability for loss, damage or expense which

the City may suffer or for which the City may be held liable by reason of injury, including

death, to any person or damage to any property arising out of or in any manner

connected with the operations to be performed under this RFQ/RFP and subsequent

Contract, whether or not due in whole or in part of any act, omission or negligence of

the City or any of its representatives or employees.

1806 - Professional Engineering and Testing, Adjusting and Balancing (TAB) Services to Satisfy Connecticut's Indoor Air Quality (IAQ) Testing Requirements and HVAC Systems Assessments for Milford Public Schools RFQ/RFP

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