Professional design and construction engineering services for the repair and replacement of deteriorated concrete pavement at Adult Detention Center.

SHAWNEE COUNTY
REQUEST FOR
QUALIFICATIONS (RFQ)
Quotation Number: 025-26 Vendor Name: ______________________________
Date Issued: 06-08-2026 Address: ___________________________________
Closing Date: 07-08-2026, 2:00pm Phone Number:______________________________
THIS IS NOT AN ORDER
1. In communications, always refer to the above quotation number.
2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be
allowed.
3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.
4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.
5. Price quoted shall remain firm for ninety (90) days after bid closing date.
*SHAWNEE COUNTY HAS A NEW ELECTRONIC BID SYSTEM*
All vendors are required to create an online portal account (www.snco.us/purchasing) in order to receive
or submit bid requests. All responses must be submitted through the bid portal
ITEM AND DESCRIPTION
Shawnee County Board of County Commissioners has authorized the issuance of a "Request for
Qualifications" from qualified consulting engineering firms interested in providing professional design and
construction engineering services for the repair and replacement of deteriorated concrete pavement and
entrances located on the south side of the Shawnee County Adult Detention at SE 8th & SE Madison Avenue.
SCOPE OF WORK
Prepare bidding plans and specification documents to repair and replace the concrete paving (Sally
port drive, secured delivery areas, aprons, street entrances, etc.) located on the south side of the
Adult Detention Center at SE 8th & Madison Avenue.
Plans shall be prepared in accordance with City of Topeka / Shawnee County Design Standards, latest edition.
Construction Inspection Services shall be provided in accordance with City of Topeka / Shawnee County Standard
Technical Specifications, latest editions and addenda thereto.
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Project Milestones:
This project is to be bid and constructed in calendar year 2027.
Item Due
Notice to Proceed July 2026
Field Check Plans & Cost Estimate to SNCO October 2026
Office Check Plans and Cost Estimate to SNCO November 2026
Final Plans, Bidding Documents and Engineers Estimaes to SNCO December 2026
Shawnee County Letting January 2027
Construction April through July 2027
CONTENT OF QUALIFICATIONS SUBMITTAL
Transmittal Letter. The transmittal letter is to serve only as the document covering the consultant's proposed
qualifications. This letter should provide the name, title, address and telephone number of the firms' official contact
person. This individual or his appointed representative shall have the authority to bind the firm and be available to
be contacted by telephone or attend interviews if deemed necessary by the selection committee.
Ability of the firm to design the required improvements. The firm's qualification statement shall include a brief
description of similar projects completed.
Project Approach. Provide a brief statement as to the firm's approach to the project as relates to existing
conditions, design criteria considerations and design alternatives that may be considered.
References. The firm shall include the names, addresses and telephone numbers of cities where similar projects
have been completed.
Key Personnel and Organization. Personnel assigned to the project shall be identified and their qualifications
provided. A resume indicating key relevant experience and knowledge of each person named must be attached to
the qualification statement.
Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification
statements received and make a determination as to the best-qualified firm for each project.
BID RESPONSE
Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The
online bid portal will not accept any new bids after this time.
Signature of Bids: Each bid must show in the space provided the complete business or mailing
address of the bidder and must be signed by him/her with his/her usual signature.
Withdrawal of Bids: Bids already submitted may be withdrawn upon proper identification of
bidder and provided request is received prior to time of closing. Negligence on the part of the
bidder in preparing the bid confers no right for the withdrawal after the time set for closing of
bids.
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Register Your Company: For a mandatory pre bid meeting, you must be registered in our bid
portal for us to record you as an attendee. If you are not marked as attended, the system will not
allow you to download a bid. It will also stop you from downloading your bid if you are not
registered. Also, you will need to subscribe to the bid types you can provide. This will
automatically send you bid requests in the future.
Please Submit Your Bids Early: In case you have problems getting your bid to download and
need assistance, we suggest you do not wait until the last minute. Our system will not allow any
bids to be downloaded after 2:00 pm. If your pricing changes, you can replace your bid in the
system any time before the 2:00 closing.
Bid Openings: All bids submitted before the specified bid closing time shall be opened and
properly recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be
thoroughly evaluated and a determination made as to their compliance with applicable
specifications. The appropriate County department head shall make this determination. Upon
completion of the above determination, an analysis of all bids submitted shall be prepared and
formally presented to the Board of County Commissioners for acceptance and approval of the
lowest and/or best bid. The Board of County Commissioners reserves the right to accept or
reject any and/or all bids and to waive any irregularities or informalities therein.
Notice to Successful Bidders: The successful bidder will be notified by email or telephone as
soon as possible after bids have been opened, tabulated, and analyzed.
Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.
TERMS AND CONDITIONS
In the event that goods or services delivered by the vendor are unsatisfactory and remain
unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves
the right to purchase substitute goods or services from the other bidders.
Shawnee County reserves the right to negotiate separately with any vendor after the opening of
this RFQ when such action is considered in its best interest. Subsequent negotiations may be
conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on
the part of the County.
Shawnee County interprets the term "lowest responsible and best bidder" as requiring Shawnee
County to:
A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and
B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can
consider among other factors such things as labor cost, service and parts availability and
maintenance costs of items upon which proposals are received. Shawnee County can determine
any differences or variations in the quality or character of the material, goods, wares or services
performed or provided by the respective vendors.
Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries
of the materials/services within the times specified in the RFQ, purchase order or contractual
agreement, Shawnee County may by written notice, terminate the contract OR purchase order.
The successful vendor will certify and warrant that goods, personal property, chattels, and
equipment sold and delivered are free and clear of any and all liens, or claims of liens, for
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materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and
any other lien, right, or claim of any nature or kind whatsoever.
The vendor hereby certifies that he or she has carefully examined all of the documents for the
project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the
work to be done; and that this proposal is based upon the terms, specifications, requirements and
conditions of the RFQ, and documents. The vendor further agrees that the performance time
specified is a reasonable time, having carefully considered the nature and scope for the project as
aforesaid.
Shawnee County will use discretion with regards to disclosure of proprietary information
contained in any response, but cannot guarantee the information will not be made public. As a
governmental entity, Shawnee County is subject to making records available for disclosure
pursuant to the Kansas Open Records Act. Any confidential or proprietary information should
be clearly marked.
Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash
Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall
be construed and interpreted so as to ensure that the County shall at all times stay in conformity
with such laws, and as a condition of agreements the County reserves the right to unilaterally
sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the
Agreement may be deemed to violate the terms of such law.
The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation
as to other vendors, so that all proposals for the project will result from free, open, and
competitive proposing among all vendors.
This RFQ, responses thereto and any contract documents will be governed by the law of the
State of Kansas. Any dispute arising out of the same will be litigated only within the courts of
the State of Kansas.
Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will
be made from vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer
or credit card, net 30 days. Shawnee County will not complete any credit application or agree to
credit terms supplied by vendor. Shawnee County prefers to pay its vendor invoices via
electronic fund transfers through ACH. To initiate payment of invoices vendors shall execute the
County's standard ACH Vendor Payment Authorization Agreement which will be provided upon
being awarded the RFP.
By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no
interest (including financial benefit, commission, finder's fee, or any other remuneration) and
will not acquire any interest, either direct or indirect, that would conflict in any manner or
degree with the performance of proposer's services, or 2) benefit from an award resulting in a
"Conflict of Interest." A "Conflict of Interest" will include holding or retaining membership, or
employment, on a board, elected office, department, division, or bureau, or committee
sanctioned by and/or governed by the Board of Shawnee County Commissioners of the County
of Shawnee, Kansas. Proposers will identify any interests, and the individuals involved, on
separate paper with the response and will understand that the County may reject their proposal at
its sole discretion.
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No gifts or gratuities of any kind shall be offered to any County employee at any time.
The Proposer certifies that this proposal is submitted without collusion, fraud, or
misrepresentation as to other Proposers, so that all proposals for the project will result from free,
open, and competitive proposing.
The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.
Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will
be made from vendor-submitted invoice(s) via ACH transfer, check, or credit card, net 30 days.
Shawnee County will not complete any credit application or agree to credit terms supplied by
vendor.
Nondiscrimination: Shawnee County is committed to the concept of equal employment
opportunity. All bidders and contractors are expected to comply with the provisions of K.S.A.
44-1030 and 44-1031, copies of which are attached and shall be a part of this contract and other
applicable Federal and Kansas laws governing equal employment opportunity.
In accordance with K.S.A 44-1030, vendor hereby agrees to the following:
A. He or she will observe the provision of the Kansas Commission on Human Rights and will not
discriminate against any person in the performance of work under the present contract because
of race, religion, color, sex, national origin, ancestry, or physical disability.
B. In all solicitations or advertisements for employees, he or she will include the phrase, "Equal
Opportunity Employer", or a similar phrase to be approved by the Kansas Commission on
Human Rights.
C. If he or she fails to comply with the manner in which he or she will be deemed to have breached
the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by
Shawnee County, Kansas.
D. If he or she is found guilty of a violation of the Kansas Act Against Human Rights under a
decision, or order of the Kansas Commission on Human Rights which has become final, he or
she will be deemed to have breached the present contract, and it may be canceled, terminated, or
suspended, in whole or in part, by Shawnee County, Kansas; and,
E. He or she will include the provisions of subsections (a) through (d) inclusively of this paragraph
in every subcontract or purchase order so that such provision will be binding upon such
subcontractor of vendor.
Provisions of K.S.A. 44-1030 Statute:
Mandatory provisions applicable to contracts of the state and other political subdivisions;
cancellation, when; application to subcontract; non-application to certain contract. (a) Except as
provided by subsection (c) of this session, every contract for or on behalf of the state or any
county or municipality or other political subdivision of the state or any agency of or authority
created by any of the foregoing, for the construction, alteration or repair of any public building
or public work or for the acquisition of materials, equipment, supplies or services shall contain
provisions by which the contractor agrees that:
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1. The contractor shall observe the provisions of the Kansas act against discrimination and shall not
discriminate against any person in the performance of work under the present contract because
of race, religion, color, sex physical handicap unrelated to such person's ability to engage in the
particular work, national origin or ancestry.
2. In all solicitations or advertisements for employees, the contractor shall include the phrase,
"equal opportunity employer," or a similar phrase to be approved by the commission.
3. If the contractor fails to comply with the manner in which the contractor reports to the
commission in accordance with the provisions of K.S.A. 44-1032, the contractor shall be
deemed to have breached the present contract and it may be cancelled, terminated or suspended,
whole or in part, by the contracting agency.
4. If the contractor is found guilty of a violation of the Kansas act against discrimination under a
decision or order of the commission which has become final, the contractor shall be deemed to
have breached the present contract and it may be cancelled, terminated or suspended, in whole or
in part, by the contracting agency.
5. The contractor shall include the provisions of paragraphs one (1) through four (4) inclusively of
this sub-section (a) in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor. (b) The Kansas commission on civil rights shall not
be prevented hereby from requiring reports of contractors found to be not in compliance with the
Kansas act against discrimination. (c) The provisions of this section shall not apply to a contract
entered into by a contractor: (1) Who employs fewer than four (4) employees during the term of
such contract; or (2) Whose contracts with the governmental entity letting such contract
cumulatively total five thousand dollars ($5,000) or less during the fiscal year of such
governmental entity.
Provisions of K.S.A. 44-1031 Statute:
Same; personnel to be used in performing contracts; reports; non-application to certain
contractors. Every person, as defined in subsection (a) of K.S.A. 44-1002, who wishes to enter
into a contract which is covered by the provisions of K.S.A. 44-1030 shall upon request of the
commission, inform the commission in writing of the manner in which such person shall recruit
and screen personnel to be used in performing the contract. The report shall be made on forms
to be supplied by the commission. The provisions of K.S.A. 44-1030 and of this section shall
not apply to any contractor who has already complied with the provisions of such sections by
reason of holding a contract with the federal government or a contract involving federal funds.
History: L.1972, ch.184, & 15; L. 1975, ch. 264, & 8; L. 1977, ch. 183, & 2; July 1.
All questions regarding this bid should be posted on the online Electronic Bid System.
For problems with the online Electronic Bid System, please contact:
Adrianne Johnson, Purchasing Specialist (785) 251-4039
e-mail: Adrianne.Johnson@snco.us
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The undersigned agrees with all terms and conditions stated above:
Signature _______________________________________________
Printed Name _______________________________________________
Title _______________________________________________
Email Address _______________________________________________
Phone Number _______________________________________________
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Rev. 01/2026
ATTACHMENT TO 6. ACCEPTANCE OF CONTRACT. This contract shall not be considered
SHAWNEE COUNTY CONTRACT C_________ accepted, approved or otherwise effective until the required approvals
and certifications have been given and this is signed by the Board of
CONTRACTUAL PROVISIONS ATTACHMENT County Commissioners of the County of Shawnee, Kansas.
The undersigned parties agree that the following provisions are hereby
incorporated into the contract to which it is attached and made a part thereof, 7. ARBITRATION & DAMAGES. Notwithstanding any language to the
said contract being dated the _______ day of ___________________, contrary, no interpretation shall be allowed to find the County has
20____. agreed to binding arbitration, or the payment of damages or penalties
upon the occurrence of a contingency. Further, the County shall not
1. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed agree to pay attorney fees and late payment charges.
that the terms of each and every provision in this attachment shall
prevail and control over the terms of any other conflicting provision in
8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this
any other document relating to and a part of the contract in which this
document, the representative of the contractor thereby represents that
attachment is incorporated.
such person is duly authorized by the contractor to execute this
document on behalf of the contractor and that the contractor agrees to be
2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the
bound by the provisions thereof.
undersigned that all disputes and matters whatsoever arising under, in
connection with or incident to this contract shall be litigated, if at all, in
9. RESPONSIBILITY FOR TAXES. To the extent that the County is exempt
and before a Court located in the State of Kansas, U.S.A., to the
from any federal, state or local taxes, the contractor will not invoice for
exclusion of the Courts of any other states or country. All contractual
such expenses. Any taxes which may be imposed or levied upon the
agreements shall be subject to, governed by, and construed according to
subject matter of this contract will be invoiced by the contractor and
the laws of the State of Kansas.
payable by the county.
3. TERMINATION DUE TO LACK OF FUNDING
10. INSURANCE. The County shall not be required to purchase, any
APPROPRIATION. Shawnee County is subject to the Kansas Cash
insurance against loss or damage to any personal property to which this
Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial
contract relates, nor shall this contract require the County to establish a
Administrator, Audit-Finance Office, sufficient funds are not
"self-insurance" fund to protect against any such loss or damage.
appropriated to continue the function performed in this agreement and
Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-
for the payment of the charges hereunder, County may terminate this
6101 et seq.), the vendor or lessor shall bear the risk of any loss or
agreement at the end of its current fiscal year. County agrees to give
damage to any personal property to which vendor or lessor holds title.
written notice of termination to contractor at least thirty (30) days prior
to the end of its current fiscal year. In the event this agreement is
11. AUTOMATED CLEARING HOUSE (ACH). Shawnee County prefers to
terminated pursuant to this paragraph, County will pay to the contractor
pay its vendor invoices via electronic funds transfers through the
all regular contractual payments incurred through the end of such fiscal
automated clearing house (ACH) network. Shawnee County may require
year. The termination of the contract pursuant to this paragraph shall
vendors to accept payments via ACH. To initiate payment of invoices,
not cause any penalty to be charged to the County or the contractor.
vendors shall execute the County's standard ACH Vendor Payment
Authorization Agreement. Upon verification of the data provided, the
4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any
Payment Authorization Agreement will authorize the County to deposit
department thereof shall hold harmless or indemnify any contractor for
payment for services rendered or goods provided directly into vendor
any liability whatsoever.
accounts with financial institutions. All payments shall be made in
United States currency.
5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply
with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.)
and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-
VENDOR/CONTRACTOR:
1111 et seq.) and the applicable provisions of the Americans With
Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not
__________________________________________
discriminate against any person because of race, religion, color, sex,
By:
disability, national origin or ancestry, or age in the admission of access
to or treatment or employment in, its programs or activities; (b) to
__________________________________________
include in all solicitations or advertisements for employees, the phrase
Title:
"equal opportunity employer"; (c) to comply with the reporting
requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to
__________________________________________
include those provisions in every subcontract or purchase order so that
Date:
they are binding upon such subcontractor or vendor; (e) that a failure to
comply with the reporting requirements of (c) above or if the contractor
BOARD OF COUNTY COMMISSIONERS
is found guilty of any violation of such acts by the Kansas Human
SHAWNEE COUNTY, KANSAS
Rights Commission, such violation shall constitute a breach of contract;
(f) if the contracting agency determines that the contractor has violated
_________________________________________
applicable provisions of ADA, that violation shall constitute a breach of
William D. Riphahn, Chair
contract; (g) if (e) or (f) occurs, the contract may be cancelled,
terminated or suspended in whole or in part by the County.
_________________________________________
Parties to this contract understand that subsections (b) through (e) of
Date:
this paragraph number 5 are not applicable to a contractor who employs
fewer than four employees or whose contract with the County totals
ATTEST:
$5,000 or less during this fiscal year.
_________________________________________
Lisa Schmitt, Shawnee County Clerk