Professional Audio and Visual Equipment for the New College of Education Building

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 334310 - Audio and Video Equipment Manufacturing 611710 - Educational Support Services
Posted Date:	Nov 25, 2025
Due Date:	Dec 16, 2025
Solicitation No:	58-RFP260003
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	58-RFP260003
Project Title:	Professional Audio and Visual Equipment for the New College of Education Building
Description:	Fayetteville State University (FSU) is seeking qualified vendors to provide and install audio-visual equipment for the new College of Education facility. This state-of-the-art building will house the College’s academic and administrative functions, featuring classrooms, meeting rooms, offices, and tutoring labs. The technology within these spaces is designed to support both in-person and virtual instruction, leveraging FSU’s campus standards of Microsoft Teams and Cisco platforms for seamless hybrid learning. This impressive four-story, steel-frame facility will encompass 72,027 square feet and showcase a modern design featuring masonry veneer and metal paneling, offering both aesthetic appeal and long-term durability. The intent of this solicitation is to award an Agency Specific Contract.
Opening Date:	12/16/2025 11:30 AM
Posted Date:	11/26/2025
Status:	Open
Department:	FAYETTEVILLE STATE UNIVERSITY


Solicitation Number * 58-RFP260003	Department FAYETTEVILLE STATE UNIVERSITY	Status Reason Open
Opening Date 2025-12-16T11:30:00.0000000	Posted Date * 2025-11-25T20:48:14.0000000Z	Commodity Code Audio and visual equipment
Mandatory Conference/Site Visit — —	Special Instructions Please note bids are due via Bonfire on December 16, 2025 at 11:00 A.M E.T. (Additional Support Documents and Attachments available via Bonfire)	Solicitation Type * Select RFP IFB RFI
Owner Victoria McAllister
Description Fayetteville State University (FSU) is seeking qualified vendors to provide and install audio-visual equipment for the new College of Education facility. This state-of-the-art building will house the College’s academic and administrative functions, featuring classrooms, meeting rooms, offices, and tutoring labs. The technology within these spaces is designed to support both in-person and virtual instruction, leveraging FSU’s campus standards of Microsoft Teams and Cisco platforms for seamless hybrid learning. This impressive four-story, steel-frame facility will encompass 72,027 square feet and showcase a modern design featuring masonry veneer and metal paneling, offering both aesthetic appeal and long-term durability. The intent of this solicitation is to award an Agency Specific Contract.

Attachments 58-RFP260003-Professiional Audio and Visual Equipment - Copy.pdf (626.12 KB)

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STATE OF NORTH CAROLINA

Fayetteville State University

Request for Proposal #: 58-RFP260003

Professional Audio and Visual Equipment for the New College of Education

Building

Date Issued: November 25, 2025

Proposal Opening Date: December 16, 2025

At 11:00 AM ET

Direct all inquiries concerning this RFP to:

Victoria McAllister

Chief Procurement Officer

Email: vmcallister@uncfsu.edu

Phone: 910-672-1082

STATE OF NORTH CAROLINA

Request for Proposal #

58-RFP260003

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/Sign

Electronic responses ONLY will be accepted for this solicitation via Bonfire.

Ver. 11/2025

STATE OF NORTH CAROLINA

Fayetteville State University

Refer ALL Inquiries regarding this RFP to:

Victoria McAllister

Chief Procurement Officer

Using Agency: Fayetteville State University

Requisition No.: N/A

Request for Proposal # 58-RFP260003

Proposals will be publicly opened: December 16, 2025 at 11:00 A.M. E.T.

Commodity No. and Description: 52161500-Audio and Visual Equipment

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware

that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this

document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals

cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Ver: 11/2025

Proposal Number: 58-RFP260003

Vendor: ____________________________________

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency

issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall

apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of Fayetteville State University)

Ver: 11/2025

Proposal Number: 58-RFP260003

Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND .......................................................................................... 5

1.1 CONTRACT TERM................................................................................................................. 5

2.0

GENERAL INFORMATION .................................................................................................... 5

2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................ 5

2.2 E-PROCUREMENT FEE ........................................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .............................. 5

2.4 RFP SCHEDULE .................................................................................................................... 6

2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE ................................................................... 6

2.6 PROPOSAL QUESTIONS ...................................................................................................... 7

2.7 PROPOSAL SUBMITTAL ....................................................................................................... 7

2.8 PROPOSAL CONTENTS ....................................................................................................... 8

2.9 ALTERNATE PROPOSALS.................................................................................................... 8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 8

3.0

METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS .................................... 8

3.1 METHOD OF AWARD............................................................................................................ 8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9

3.3 PROPOSAL EVALUATION PROCESS .................................................................................. 9

3.4 EVALUATION CRITERIA ..................................................................................................... 10

3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................ 11

3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................. 11

4.0

REQUIREMENTS................................................................................................................. 11

4.1 PRICING .............................................................................................................................. 11

4.2 TRANSPORTATION AND IDENTIFICATION ....................................................................... 12

4.3 DELIVERY AND INSTALLATION ......................................................................................... 12

4.4 AUTHORIZED RESELLER................................................................................................... 12

4.5 WARRANTY ......................................................................................................................... 12

4.6 DESCRIPTIVE LITERATURE ...................................................................................................... 13

4.8 HUB PARTICIPATION.......................................................................................................... 13

4.9 VENDOR EXPERIENCE ...................................................................................................... 13

4.10 REFERENCES ..................................................................................................................... 13

4.11 VENDOR’S REPRESENTATIONS ....................................................................................... 13

4.12 FINANCIAL STABILITY ........................................................................................................ 14

4.13 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 14

4.15 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ................................... 14

4.16 SUBCONTACTOR ............................................................................................................... 14

4.17 SECRETARY OF STATE REGISTRATION ......................................................................... 14

4.18 SUSTAINIBILITY EFFORTS  ................................................................................................ 15

5.0

PRODUCT SPECIFICATIONS AND SCOPE OF WORK ..................................................... 15

GENERAL ............................................................................................................................ 15

SPECIFICATIONS................................................................................................................ 15

5.4 TECHNICAL APPROACH .................................................................................................... 16

5.5 CERTIFICATION AND SAFETY LABELS............................................................................. 16

6.0

CONTRACT ADMINISTRATION.......................................................................................... 16

Ver: 11/2025

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Professional Audio and Visual Equipment for the New College of Education Building

Description

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