Professional Architect - SARA

SOUTH AMBOY REDEVELOPMENT AGENCY PUBLIC NOTICE
SFY 2027 REQUEST FOR QUALIFICATIONS
Notice is hereby given that the South Amboy Redevelopment Agency ("SARA" or the "Agency") is seeking
qualifications for the provisions of certain professional services. The qualifications are being sought as part of a
fair and open process being undertaken by the Agency pursuant to N.J.S.A. 19:44-20.4 et seq.
Sealed responses to provide the services will be received by the South Amboy Redevelopment Agency,
140 North Broadway South Amboy, New Jersey 08879 until 1:00 pm prevailing time on Thursday, May 28, 2026,
at which time the responses will be publicly opened and read aloud. Bidders are required to comply with the
requirements of N.J.S.A.10:5-31 and N.J.A.C.17:27.
Qualifications will be accepted for the following:
PROFESSIONAL ARCHITECT. SARA requires architectural services for projects under the direction of the
Agency for Fiscal Year 2027 (July 1, 2026 to June 30, 2027).
Services would be contracted on an individual project basis as determined to be necessary.
The minimum threshold criteria that will be utilized for the evaluation of the responses shall be as follows:
a) Licensed as a professional architect for a minimum of five (5) years;
b) Representation of governmental entities in the field of architecture for a minimum of five (5) years;
c) Knowledge of the City of South Amboy and its redevelopment activities;
d) Proximity of the architect's office to the City of South Amboy.
e) Experience in developing design master plans for governmental entities.
f) Experience that is specifically related to the proposed project.
In addition to the criteria set forth above, all responses must include the following:
a) Full name and business address.
b) List of licensed professionals employed.
c) List of public entities served by business entity including dates of service.
d) Schedule of Fees
Responses shall be reviewed by the Agency according to the above criteria, it should be specifically emphasized
that cost is not the determining criteria. SARA will award the contract pursuant to this fair and open process by
resolution at a public meeting. Upon determining the most qualified respondent SARA shall meet with said
respondent to conclude an agreement. If the parties are unable to conclude an agreement, SARA may either
reject other submissions or negotiate with another qualified respondent.
Individuals and/or firms are to submit one (1) original and 1 USB of their responses in a sealed envelope bearing
the name and address of the bidder written on the face of the envelope and clearly marked with "SARA, RFQ-
Architectural Services" to: Kristal Manion, QPA, South Amboy Redevelopment Agency, 140 N. Broadway, South
Amboy, New Jersey, 08879
All submissions must be received by 1pm on Thursday, May 28, 2026.
Submission packets containing all required submission forms should be requested from Kelly Wolff, at
wolffk@southamboynj.gov , or by calling 732.525.5929.
The Agency reserves the right to reject any and all proposals.
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GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications:
"Agency" - refers to the South Amboy Redevelopment Agency, its officers and elected and appointed officials,
employees and advisors and consultants.
"Due Date" - refers to the date and time by which Qualification Statements must be received by the Redevelopment
Agency in order to be considered for award of the contract or position.
"Qualification Statement" - refers to a Respondent's complete response to this RFQ.
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Redevelopment Agency)
have satisfied the qualification criteria set forth in this RFQ.
"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.
"Respondent" or "Respondents" - refers to the interested individuals and firms that submit Qualification Statements.
"Services" - refers to the professional services the Redevelopment Agency seeks in this RFQ process.
"Successful Respondent" - refers to the Respondent selected by the Redevelopment Agency to perform the
Services.
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
1.1 Introduction and Purpose.
The Redevelopment Agency is soliciting Qualification Statements from interested persons and/or firms for the
provision of the professional services described herein. Through a Request for Qualification process, persons and/or firms
interested in assisting the Redevelopment Agency with the provision of such services must prepare and submit a Qualification
Statement in accordance with the procedure and schedule in this RFQ. The Redevelopment Agency will review only
Qualification Statements that include all the required information as described herein. The Redevelopment Agency intends
to qualify persons and/or firms that (a) possess the professional capabilities to provide the proposed services; (b) will agree
to work under the compensation terms and conditions set forth; and (c) have demonstrated the capability and willingness to
provide high quality services to the Redevelopment Agency.
1.2 Procurement Process and Schedule.
The selection of Qualified Respondents is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-
20A et seq. The Redevelopment Agency has structured a competitive procurement process which insures that anyone
interested in providing the services sought has an opportunity to submit a Qualification Statement in response to this RFQ.
The Redevelopment Agency will evaluate responses to this RFQ in accordance with the criteria set forth in Section 5. Based
upon the totality of the information contained in the Qualification Statement, and from the Respondents' references, the
Redevelopment Agency will determine which Respondents are qualified. Each Respondent that meets the requirements
of the RFQ (in the sole judgment of the Redevelopment Agency) will be designated as a Qualified Respondent, and will be
considered for selection by the Redevelopment Agency.
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated
completion dates are stated in the Anticipated Procurement Schedule. The Redevelopment Agency reserves the right to,
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among other things, amend, modify or alter the Procurement Schedule upon notice to all potential Respondents who have
provided contact information to the Agency upon receipt of this RFQ.
Qualification Statements must be received by the Redevelopment Agency's Designated Contact Person, via
mail or hand delivery, by 1:00PM prevailing time on Thursday, May 28, 2026. Qualification Statements received
after 1:00PM on Thursday, May 28, 2026 will be returned unopened.
All communications concerning this RFQ or the RFQ process shall be directed to the Redevelopment Agency's
Designated Contact Person, in writing. The Designated Contact Person is:
Kelly Wolff at wolffk@southamboynj.gov or 732.525.5929.
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY DATE
1. Issuance of Request for Qualifications May 28, 2026
2. Receipt of Qualification Statements/ Due Date May 28, 2026
3 Completion of Evaluation of Qualification Statements on or about June 4, 2026
4. Award of Professional Service Agreement June 4, 2026
1.3 Conditions Applicable to RFQ.
Upon submitting a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents
to the following conditions:
* This document is an RFQ and does not constitute an RFP.
* This RFQ does not commit the Redevelopment Agency to issue an RFP.
* All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by
the Respondent. There shall be no claims whatsoever against the Redevelopment Agency, its staff or
consultants for reimbursement or payment of costs or expenses incurred in the preparation of the
Qualification Statement or other information required by the RFQ.
* The Redevelopment Agency reserves the right to reject for any reason any and all responses and
components thereof.
* The Redevelopment Agency reserves the right to reject any Respondent that submits incomplete responses
to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.
* The Redevelopment Agency reserves the right, without prior notice, to supplement, amend, or modify this
RFQ, or to request additional information.
* All Qualification Statements shall become the property of the Redevelopment Agency and will not be
returned.
* All Qualification Statements will be made available to the public at the appropriate time, as determined by
the Redevelopment Agency in accordance with law.
* Any Qualification Statements not received by the Redevelopment Agency timely will be rejected.
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* The Redevelopment Agency shall not be liable for any claims or damages alleged to have been incurred
as a result of this RFQ process, including the Redevelopment Agency's review of Qualification Statements
and its award of contracts.
1.4 Rights of Redevelopment Agency.
The Redevelopment Agency reserves the following rights with regard to this RFQ and the procurement process in
accordance with the provisions of applicable law:
* To determine that any Qualification Statement received complies or fails to comply with the terms of this
RFQ.
* To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective
Respondents who have received a copy of this RFQ.
* To waive any technical non-conformance with the terms of this RFQ.
* To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all
prospective Respondents who have received a copy of this RFQ.
* To conduct investigations of any or all of the Respondents, as the Redevelopment Agency deems
necessary or convenient, to clarify the information provided as part of a Qualification Statement, and to
request additional information to support the information included in any Qualification Statement.
* To suspend or terminate the procurement process described in this RFQ at any time, commence a new
procurement process, or exercise any other rights provided under applicable law without any obligation to
the Respondents.
The Redevelopment Agency shall be under no obligation to complete all or any portion of the procurement process
described in this RFQ.
1.5 Addenda or Amendments to RFQ.
After the issuance of the RFQ, but no later than five (5) business days prior to the Due Date, the Redevelopment
Agency may issue addenda, amendments or answers to written inquiries. Addenda will be noticed by the Redevelopment
Agency and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of any
addenda issued.
1.6 Proposal Format.
Responses should cover all information requested in Section 3 of this RFQ. Responses that do not meet the
requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from
requested information, or contain errors may be rejected.
SECTION 2
SCOPE OF SERVICES
The Agency seeks Qualification Statements from Respondents that have expertise in the provision of Professional
Architect Services. Respondents must be able to demonstrate that they have and will continue to have the capabilities
to perform the Services.
The Agency shall expect the successful Respondent to:
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a. Provide advice and prepare reports, presentations and research on redevelopment for the Agency,
commissioners and professionals as requested;
b. Assist the Agency on Redevelopment rules and regulations;
c. Represent the Agency as directed in meetings with state agencies, Middlesex County and other
municipalities;
d. Have capacity to prepare reports and public presentations;
e. Provide professional architect services and general advice to the Agency as it pertains to commercial and
residential redevelopment;
f. Such other services as the Redevelopment Agency shall request from time to time.
The Agency intends to qualify Respondents for the Redevelopment Agency at its July 22, 2025 Meeting or any
substitute, adjourned or re-scheduled meeting, and the Redevelopment Agency will award its own contract from the date
of execution for the period of July 1, 2026 through June 30, 2027. The Agency will reserve the right to terminate the contract
without cause on 15 days' notice.
SECTION 3
SUBMISSION REQUIREMENTS
3.1 General Requirements.
Respondent's Qualification Statement must meet or exceed the professional, administrative and financial
qualifications set forth in this Section 3 and shall incorporate the information requested below.
In addition to the information described below, Respondents are invited to submit supplemental information that
may be useful to the Redevelopment Agency in evaluating the Qualification Statement. This information may include, for
example, a firm profile or brochure. Respondents are encouraged to be clear, factual, and concise in their presentation of
information.
3.2 Administrative Information Requirements.
The Respondent shall, as part of its Qualification Statement, provide the following documentation and information:
1. An executive summary (not to exceed two (2) pages) of the information contained in all the
other parts of the Qualification Statement.
2. An executed Letter of Intent (See Exhibit A).
3. Name, address and telephone number of the individual or firm submitting the Qualification
Statement and the name of the key contact person.
4. A statement that the Respondent has complied with all applicable affirmative action (or
similar) requirements with respect to its business activities (e.g. N.J.S.A. 10:5-31 et seq. and N.J.A.C.
17:27 as amended) and evidence of such compliance. (See Exhibit B)
5. The number of years Respondent has been in practice.
6. Any judgments within the last three years in which Respondent has been adjudicated liable
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for professional malpractice. If any, please provide the docket numbers.
7. Whether Respondent or its firm is now or has been involved in any bankruptcy or re-
organization proceedings in the last ten years. If so, please provide the docket numbers.
8. A statement that principals have no immediate relatives who are Redevelopment Agency employees or
elected officials.
3.3 Professional Information Requirements.
1. Respondent shall submit a description of its overall experience in providing the same or similar Services. At
a minimum, the following information should be included as appropriate:
a. Description and scope of Respondent's work experience.
b. Three business references, including contact information.
c. Explanation of perceived relevance of Respondent's experience to the RFQ.
2. Describe those portions of the Respondent's services, if any, that are sub-contracted. Identify all
subcontractors the Respondent anticipates using in connection with the Services.
3. Resumes of key employees who will be assigned to provide the Services.
3.4 Services Fees.
1. Respondent shall specifically acknowledge agreement to provide services on an hourly payment
basis.
2. Respondents should take careful note of the following:
a. Respondent shall be reimbursed for out-of-pocket expenses that shall include, but not be
limited to:
(i). Faxes and conference calls;
(ii) Payment of filing, application fees, review fees and similar charges;
(iii) Outside printing, reproduction, binding, collating, graphic services;
(iv) Messenger service and overnight mail.
Charges incurred under (iii) and (iv) must be pre-approved by the Redevelopment Agency.
b. Respondent shall send monthly invoices to the Redevelopment Agency detailing the Services
performed.
c. The Redevelopment Agency shall require that upon performing Services totaling 70 percent of the
encumbered amount, whether or not all Services have been invoiced to the Redevelopment
Agency, the Respondent shall provide the Redevelopment Agency with an estimate of additional
funds that may be necessary to conclude the matter. Additional funds must be approved by
resolution of the Redevelopment Agency Council.
3. The Respondent shall include as part of its submission an hourly rate of payment.
4. The Respondent shall include an acknowledgement that the funds used to pay the
Respondent shall be from escrows established in connection with each project; that the project escrows
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paid pursuant to agreements with the Redevelopment Agency shall be the sole source of funding; that
unless pursuant to a separate resolution neither the Redevelopment Agency nor the City of South Amboy
shall be responsible for any payment to Respondent if sufficient escrow funds do not exist.
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SECTION 4
INSTRUCTIONS TO RESPONDENTS
4.1 Submission of Qualification Statements.
Respondents must submit an original, as well as a PDF copy on USB, of its Qualification Statement to the
Designated Contact Person:
South Amboy Redevelopment Agency
Kristal Manion, QPA, SARA
140 North Broadway
South Amboy, New Jersey 08879
To be responsive, Qualification Statements must provide all requested information, and must be in strict
conformance with the instructions set forth herein:
1. Qualification Statements must be received by the Redevelopment Agency no later than the Due Date and
must be mailed or hand-delivered. Qualification Statements forwarded by facsimile or email will not be
considered. Qualification statements received after the designated time on the Due Date will be returned,
unopened, to the sender. The Respondent is solely responsible for delays in delivery.
2. Qualification Statements and all Forms (Exhibits A, B, C, D, E and G) and other related information must be
stapled or bound and signed by the Respondent. If Respondent is other than a natural person, the
Qualification Statement must be signed by an individual with power to bind the Respondent.
3. The name of the Respondent and the position or contract for which the submission is being made must be
printed on the outside of the package containing Respondent's submission. The Redevelopment Agency
will, in its sole discretion, determine whether to qualify more than one Respondent for the Services.
4. Respondents are reminded that the forms attached to this RFP must be completed and submitted with
their Qualifications Statements. See also, Exhibit C for a list of documents that must be submitted with
the proposal and those that that successful Respondents must present to the Redevelopment Agency prior
to the Redevelopment Agency's executing a contract for services with the Respondent.
4.2 Legislation Compliance
Respondents are to submit a Certification of Political Contribution pursuant to N.J.S.A. 19:44A-20.4 et seq. with
their proposals. A Certification form is provided as Exhibit G.
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SECTION 5
EVALUATION
The Redevelopment Agency's objective in soliciting Qualification Statements is to enable it to select a firm,
individual, or organization that will provide high quality and cost-effective services to the taxpayers of the Redevelopment
Agency. The Redevelopment Agency will consider Qualification Statements only from firms, individuals, or organizations
that, in the Redevelopment Agency's judgment, have demonstrated the capability and willingness to provide high quality
services to the taxpayers of the Redevelopment Agency in the manner described in this RFQ. The Redevelopment Agency
will consider all relevant factors, including, but not limited to:
1. Experience similar to the Services requested in the RFQ
2. Persons who will provide the Services
3 Subject experts in Redevelopment and working on Redevelopment Projects.
4. Other factors determined to be in the best interest of the Redevelopment Agency.
5. Knowledge of the City of South Amboy.
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Exhibit A
LETTER OF INTENT
(To be prepared on Respondent's Letterhead. No modifications may be made to this letter)
South Amboy Redevelopment Agency
c/o Eric F.M. Chubenko, Executive Director
140 North Broadway
South Amboy, New Jersey 08879
Date:
Re: Letter of Intent
Dear Mr. Chubenko:
The undersigned, as Proposer, has (have) submitted the attached Proposal in response to a Request for Qualifications
(RFQ), issued by the Redevelopment Agency of South Amboy dated_______________________________ in connection
with the Professional Architect Services (the "Services"). The undersigned hereby states:
1. The Proposal contains accurate, factual and complete information to the best of our knowledge and belief. The
Proposal is submitted in good faith. I/we understand that any false statement may result in my/our disqualification.
2. Proposer agrees to participate in good faith in the procurement process described in the RFQ and to adhere to the
Redevelopment Agency's procurement schedule.
3. Proposer acknowledges that all costs incurred by it (them) in connection with the preparation and submission of the
Proposal, amendments thereto, and any other documents prepared and submitted in response to the RFQ, or any
negotiation which results therefrom shall be borne exclusively by the Proposer
4. Proposer hereby declares that the only persons anticipated by Proposer to perform the professional services for
which this Proposal is submitted are named herein and that no person other than those herein named participated
in this Proposal or will participate in any contract to be entered into between Proposer and the Redevelopment
Agency. Proposer declares that this Proposal is made without connection with any other person, firm or parties who
has submitted a Proposal, except as expressly set forth below, and that it has been prepared and submitted in good
faith and without collusion or fraud.
5. Proposer acknowledges and agrees that the Redevelopment Agency may modify, amend, suspend and/or
terminate the procurement process (in its sole judgment).
6. Proposer acknowledges that if it becomes the Successful Proposer and is awarded a contract to provide the
Services, it shall comply with all applicable affirmative action and equal employment opportunity laws
Signed: _________________________________
Printed: _________________________________
Title: _________________________________
*If a joint venture, partnership or organization other than a natural person is submitting a Proposal, this Letter of Qualification
must be signed by an individual with the authority to bind the organization.
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