Production Printers and Service Solutions
| Agency: | Volusia County School Board Purchasing |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 29, 2025 |
| Due Date: | Nov 3, 2025 |
| Solicitation No: | ITN-2025-6006-KK |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Volusia County School Board Procurement
Volusia County School Board Procurement
Status
Active
Active
Fiscal Year
2026
2026
Title
Production Printers and Service Solutions
Production Printers and Service Solutions
Number
ITN-2025-6006-KK
ITN-2025-6006-KK
Type
Invitation to Negotiate
Invitation to Negotiate
Department
ITS
ITS
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Volusia County, Florida (hereby referred to as the “District”) requires comprehensive multi-function high-volume production printers and service solutions to support its high-volume print operations, generating over 78 million impressions annually with an average monthly output of 6.5 million impressions. The District is seeking proposals that include two solutions from each proposer: one solution detailing the comprehensive cost of leasing and a second outlining the comprehensive cost of buying. The selected solution must demonstrate exceptional reliability, speed, and operational efficiency while maintaining superior image quality throughout sustained peak production volumes. The procurement encompasses both black and white and color production printing capabilities, requiring equipment engineered specifically for continuous high-output environments. All systems must integrate seamlessly into existing production workflows and be supported by comprehensive year-round service contracts, ensuring uninterrupted operations. The selected solution must meet or exceed the minimum specifications outlined in the Scope of Work section in the ITN document.
The School Board of Volusia County, Florida (hereby referred to as the “District”) requires comprehensive multi-function high-volume production printers and service solutions to support its high-volume print operations, generating over 78 million impressions annually with an average monthly output of 6.5 million impressions. The District is seeking proposals that include two solutions from each proposer: one solution detailing the comprehensive cost of leasing and a second outlining the comprehensive cost of buying. The selected solution must demonstrate exceptional reliability, speed, and operational efficiency while maintaining superior image quality throughout sustained peak production volumes. The procurement encompasses both black and white and color production printing capabilities, requiring equipment engineered specifically for continuous high-output environments. All systems must integrate seamlessly into existing production workflows and be supported by comprehensive year-round service contracts, ensuring uninterrupted operations. The selected solution must meet or exceed the minimum specifications outlined in the Scope of Work section in the ITN document.
Dates(All times are listed as
EST
)
Broadcast Date
9/15/2025 7:00 PM EST
9/15/2025 7:00 PM EST
Question End Date
10/1/2025 5:00 PM EST
10/1/2025 5:00 PM EST
Due Date
11/3/2025 2:00 PM EST
11/3/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 9/22/2025 | 9:00 AM | No | Available via Microsoft Teams Meeting |
Shortlist Meeting
Total: 1
(All times are listed as
EST
)
| Date | Time | Location |
| 11/13/2025 | 9:00 AM |
District Administrative Complex (DAC)
200 N. Clara Ave. DeLand, FL 32720 Conference Room 400 |
Documents
Total: 12
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
3/13/2026
3/13/2026
Required Files to be Uploaded by the Vendor
ITN Response
ITN Response
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See attached Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
Yes
Yes
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 4
| Question | Date Asked | Answer | Date Answered |
|
Would you consider a Roll to Cutsheet Monochrome Printing Solution with Finishing to match your current workflow driven by WebCrd/Queue Direct?
The Color Solution would be a cutsheet engine based on the outlined specifications. |
9/23/2025 8:50:47 AM | ||
|
Good morning Kristine,
I hope your Wednesday is off to a good start. ?? Kristine, would Volusia County Public Schools consider using the T`s and C`s of a cooperative contract instead of the ITN T`s and C`s? Thank you, Laura Welborn Konica Minolta |
9/24/2025 9:01:47 PM | ||
|
How many total production units are you replacing?
Are you adding a second color unit? If so will it be the same configuration as the other color Canon device? Will you consider any RIP other than Fiery for color? |
9/29/2025 1:38:55 PM | ||
|
Do you plan to replace all five units with new models? If not, will buyout to keep numbers be provided for the three leased devices? When are the leases set to expire? Is the awarded vendor expected to return the leased machines back to the leasing company on your behalf if they are not purchased?
During the walk-through, redundancy was mentioned with discussing color. See ITN Sections 3.3.1 and 5.1.2 The ITN uses both singular and plural when talking about color. Do you want one or two units? If the latter, what finishing capabilities are you giving up to squeeze two devices in the area? ITN Section 4.1 Who is responsible for synching with Rochester Software Associates and the Aleyant Pressero Software platforms? If the new print vendor is responsible, is there support from these vendors or a fee that needs to be included? ITN Section 6.1 During the walk-through, it was mentioned the shop operates from 5:30 pm on Sunday to 5:30 pm on Friday. Please elaborate on the need for 365 24/7 service. What about holidays? |
10/1/2025 12:06:27 PM |
Commodity Codes
Total: 25
| Code | Description |
| [203-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products |
| [204-76] | Printers, Inkjet |
| [204-77] | Printers, Laser |
| [204-78] | Printers, Pen Plotter |
| [204-79] | Printers, Digital |
| [204-80] | Printers, Thermal |
| [205-76] | Printers, Inkjet, Environmentally Certified Products |
| [205-77] | Printers, Laser, Environmentally Certified Products |
| [205-78] | Printers, Pen Plotter, Environmentally Certified Products |
| [205-79] | Printers, Digital, Environmentally Certified Products |
| [205-80] | Printers, Thermal, Environmentally Certified Products |
| [206-72] | Printers, High Speed, Line Printers, and Printer Subsystems |
| [206-73] | Printers, Inkjet |
| [206-74] | Printers, Laser |
| [206-75] | Printers, Pen Plotter |
| [206-77] | Printers, Thermal |
| [207-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc. |
| [984-60] | Printers and Plotters, Computer (All Types), Rental or Lease |
| [600-72] | Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.) |
| [700-57] | Printing Accessories and Supplies (Incl. Electrostatic Types): Blankets, Chemicals, Gum, Inks, Mats, Negatives, Plates, Roller Covers, Rubber Rejuvenators, Sleeves, etc. (See 700-30 for Graphic Art Supplies) |
| [936-60] | Printing Plant and Bindery Equipment Maintenance and Repair (Incl. Graphic Arts Equipment) |
| [985-64] | Printing Plant Equipment and Supplies Rental or Lease |
| [700-51] | Misc. Printing Equipment and Accessories (Not Otherwise Classified) |
| [700-91] | Web Type Printing Presses |
| [700-95] | Recycled Printing Plant Equipment, Accessories and Supplies |
Publications
Total: 0
| Publication | Date |
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