Production Digital Printers
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 9, 2024 |
| Due Date: | Feb 26, 2024 |
| Solicitation No: | RFQ-1000936 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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Contact Information
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RFQ-1000936
Production Digital Printers
Issue Date: 2/9/2024
Questions Deadline: 2/16/2024 03:00 PM (CT)
Response Deadline: 2/26/2024 03:00 PM (CT)
Contact Information
Contact: Tisha Campbell
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames 50011-1004
Phone: (515) 294-4542
Email: tishac@iastate.edu
Page 1 of 22 pages
Deadline: 2/26/2024 03:00 PM (CT)
RFQ-1000936
Event Information
Number:
RFQ-1000936
Title:
Production Digital Printers
Type:
Request for Proposal (Public)
Issue Date:
2/9/2024
Question Deadline: 2/16/2024 03:00 PM (CT)
Response Deadline: 2/26/2024 03:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting proposals from
qualified contractors to provide Production Digital Printers as described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Please note that an answer must be completed for each question in this RFP, the
answers should be as complete and clear as possible and questions should not be
answered as "see attachment or see brochure", questions answered like this will be
considered non-compliant and your bid response may not be considered. The
answers provided in your response will be used as part of the evaluation process.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Service and Delivery.pdf
Download
Insurance Requirements
Requested Attachments
Literature and Specifications
(Attachment required)
Provide Literature and Specifications for all equipment and software proposed. Including all optional accessories.
Warranty
(Attachment required)
Provide warranty terms and conditions
Provide information on full service maintenance contract
(Attachment required)
Provide all relevant documents for the full service maintenance contract.
Page 2 of 22 pages
Deadline: 2/26/2024 03:00 PM (CT)
RFQ-1000936
Provide parts and labor rates for items not covered under terms of maintenance contract
(Attachment required)
Provide a detailed list of all parts and labor rates not covered under the terms of the maintenance contract.
Useful Life of proposed equipment documentation/information
(Attachment required)
Provide useful life of proposed equipment documentation/information
Supplies and Consumables
(Attachment required)
Contractor shall include a list itemizing all operator supplies and consumables (including ink, toner, finishing, print
engine, etc.) that would be the responsibility of the operator.
Page 3 of 22 pages
Deadline: 2/26/2024 03:00 PM (CT)
RFQ-1000936
Bid Attributes
1 Introduction
ISU Printing Services is requesting proposals for multiple production digital black and white printing presses for our
satellite quick-print center on the ISU campus. These printers should produce professional quality printing directly
from electronic files. Our intent is to replace 2 existing Konica Minolta BizHub 1250 devices currently (monochrome
toner) operational at this location. A 3rd Konica Minolta 1250 (at our main location) can be considered as part of a
trade-in offer, but not as part of any print print-volume replacement consideration.
We will consider both toner and inkjet printing technologies. Quality, efficiency, cost, service and finishing
capabilities will all be considered when evaluating bids. Proposed equipment could also print in color, but cost of
Black/White will be considered primarily. We prefer to see purchase prices, not lease. Financing options not
required either. To reduce cost, we may consider demo, or used equipment the original manufacturer has
completely remanufactured that includes new equipment warranty.
The nature of the jobs produced at this location is quick-turn, so flexibility and speed is important. There is a need
to be able to run multiple jobs at the same time and we often get jobs that require up to 8 different papers (colors)
within one product. Room space is limited, but we are open to suggestions on various configurations or number of
machines to satisfy our needs. We are not necessarily looking for matching devices. The best option may be
multiple printers of differing speed and capabilities.
There is also a need for a coil-Punching solution. Currently, one of the 2 printers being replaced has an inline GBC
punch that we used for coil-punching only. We would like options for replacing this need, whether it be inline or
offline, multiple options are preferred.
Multiple bids from vendors would be encouraged. All options available should be provided in a line-item a-la-cart
format. Below are specifications and statistics of the existing printers. Offers for trade-in or removal of our existing
printers is encouraged, see specifications below:
Existing Digital Equipment and Specifications
Konica Minolta-Bizhub 1250 (quantity of 3)
EFI Fiery MIC-4150 Controller (with Fiery Central)
Fiery Job Master (with Impose/Compose)
Auto-Document Feeder
PF-706 friction-feed Paper Unit
PF-703 Air-Suction-Feed Paper Unit
RU-510 Relay Unit
FS-532 Staple Finisher
PK-522 Punch Kit
PI-502 Post Inserter
MK-732 Mount Kit
SD-510 Saddle Stitcher
GP-501 Multi-Punch Unit (only 1 machine has this option installed. This is the only difference between the 3
printers)
While it shouldn’t be considered as one of the printers being replaced, a 3rd KM-1250 (Printer C) that has a total of
13,894,536 clicks on its meter, as of 12/31/23.
Printer A has a total of 15,880,598 clicks on its meter, as of 12/31/23
Printer B has a total of 15,879,821 clicks on its meter, as of 12/31/23
Print Volume: a total of 3,661,003 (black & white, 8.5x11 equivalent) clicks from calendar year 2023 (Printer A and
B combined)
Note that most work is seasonal, with some clicks/month surpassing as many as 250,000 per machine.
2 Specifications/Scope of Work
The printers being proposed shall meet the following minimum specifications:
Page 4 of 22 pages
Deadline: 2/26/2024 03:00 PM (CT)
RFQ-1000936
Flexible front-end controller that supports all standard print files and languages, specifically PDF
Fiery Command Workstation controller is strongly preferred
Make-Ready/Job-Building software (Fiery Job Master & Impose-Compose -preferred) solution that handles:
Page imposition/composition
Page/Paper setup per job
Tab building
Page Numbering
Page merging
Basic Page Editing
Color vs. B/W conversion (for click rate management)
Simplex vs Duplex (on page-by-page basis)
WYSIWYG preview
Ability to share jobs with other devices is preferred, without setting up properties again.
Can paper catalogs be synced between devices?
Must auto-duplex, printing on both sides of sheet, in once pass.
Ability to duplex with tight registration, less than or equal to 1 mm (total fluctuation) from front to back guaranteed
on approved paper.
In bid, please define registration adjustment process, is it automatic or manual, mechanical or digital? Define how
different papers may affect registration.
Paper weight handling from at least 13 lb. Bond to 110 lb. Cover (50 g/m2 to 300 g/m2)
At least 5 paper input trays, but being able to support up to at least 8 paper trays is required in at least 1 of the
printers.
Image quality – must be able to print up to 1200 x 1200 dpi (dots per inch)
Must describe calibration method and features
Ability to print on up to at least 13" x 19" (or larger) paper sheets, and as small as 5.5” x 8.5”.
Duty Cycle: Ability to handle at least 350,000 -8.5" x 11" equivalent pages per month, must also have enough
speed/efficiency to accommodate up to these quantities within a 40-hour work week/production period. The option
for a temporary Speed Pass/License to boost print speed would be open to evaluation.
Print Speed: 90 pages per minute (1-sided 8.5" x 11" equivalent) pages per minute or faster is preferred, but print
at least 75 ppm is required.
Optional Features:
List additional / optional features and related costs. All items must have individual product details and price per line.
If only certain configurations are possible, please explain.
Stapler (standard corner-stapling is required on all devices)
3-hole punch unit (standard, is required on all devices)
Saddle-Stitch unit (basic)
Saddle-Stitch unit (advanced)
Booklet face-trimmer
Interposer / Post-Inserter
Coil-Binding punch-unit capable of handling various punch patterns (primarily 4:1 Oval Hole for 11” edge),
specifically for coil-binding
We would like to see this as an in-line line-item option, as well as an offline line-item option.
For reference, it is estimated that we produce about 18,000 coil-bound books per year.
Copy/Scan document feeder
Large Capacity Paper Trays
List the maximum number of paper trays supported per machine
Large Capacity Stacker
Speed Pass/License: to temporarily boost speed to _____ppm. (to be shown as line-item option)
Physical Dimensions of Equipment:
The equipment must be able to fit through a walk-in doorway that is 32.5” wide (with the door off, 34.5”). Contractor
shall include the physical dimensions and weight of the largest piece of equipment offered or the minimum size
doorway which will accommodate entrance.
Specify any floor load requirements.
Specify the minimum working area required for efficient and safe use of the equipment offered.
Page 5 of 22 pages
Deadline: 2/26/2024 03:00 PM (CT)
RFQ-1000936
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