Procurement of Computer Hardware and Accessories for UCF Staff and Faculty

The objective of this Invitation to Negotiate (ITN) is to enable the University of Central Florida (UCF) to enter into an agreement for the procurement of enterprise computer hardware and peripherals. This initiative aims to enhance the institution's technological infrastructure to support academic, administrative, and research activities for UCF IT (e.g., Enterprise Systems, Networking (Telecom), Office of Instructional Resources, Enterprise Service Desk, Enterprise Infrastructure, and Information Security Office) and establish a comprehensive, multi-year, Master Agreement with one or more qualified, experienced, and financially stable Suppliers. The goal is to procure standardized computer hardware (desktops and laptops) and associated managed services to support the academic, research, and administrative needs of UCF's faculty, staff, and students (collectively, "Constituents").

This ITN seeks to achieve the lowest Total Cost of Ownership (TCO), maximize product reliability, and streamline the lifecycle management process (procurement, deployment, refresh, and disposal) for all UCF-owned endpoints.

UCF anticipates making one or more awards to Suppliers who demonstrate superior technical products, robust service capabilities (including imaging, tagging, distribution, and shipping), competitive pricing, and strong performance history. The contract resulting from this ITN will have an initial term of four (4) years with the option for two (2) one-year renewals, contingent upon satisfactory performance and mutual agreement.

UCF requires a consistent supply of standardized desktop and laptop units. While no volume is guaranteed, the estimated annual volume for replacement and new growth is between 7,500 and 10,000 units. Pricing must reflect this high-volume opportunity.

Supplier should be able to meet the following requirements.  See section 4.0 for the Scope of Work.

• Long-term availability of models, with 15- to 18-month availability; formal stability
• Professional build quality. Material quality that accommodates a Higher Education life cycle and does not show excessive wear; typically reflected by longer warranties and better durability programs, including consistent components.
• Hardware-assisted security, such as virtualization extensions in processors and trusted platform modules.
• Long-lasting battery with a minimum of 8 hours of battery life during the average workday.
• Hardware-enabled management, such as out-of-band management and remote firmware tools.
• Ability to configure with UCF’s Intune environment including multiple domains
• Asset tagging for each device
• Industrial design suited to business use (e.g., ergonomics and reduced eye strain from screens).
• Enterprise sales channels. Resellers, rather than retailers; direct interaction.