Procurement of Bulk Fuel for the Period 07/01/26 - 06/30/27

SUBMIT BID TO:
Nicholls State University
Purchasing Department
bids@nicholls.edu
To maintain the integrity of the bid
INVITATION TO BID
process, please do not cc any other
Bid Number: SB01923
University email address when
submitting your bid.
TITLE: Procurement of Bulk Fuel for the Period
Purchasing Department Contacts:
July 1, 2026 through June 30, 2027
Terry Dupre (985-448-4031)
terry.dupre@nicholls.edu,
BID SCHEDULE:
1. DUE DATE/TIME (email only): June 03, 2026 3:00PM
2. BID OPENING (Zoom): https://nicholls-edu.zoom.us/j/86338695055?pwd=2zaqzWQT3Gy6RczMcvlymdcJcb0b1t.1
MEETING ID: 863 3869 5055 PASSWORD: 580001
General Instructions to Bidders
1. Hard copies of sealed bids will no longer be accepted. All bids must be received electronically by the due date and time
to be considered.
2. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by the issuing
Nicholls State University Campus/Department at the "Submit Bid To" address stated above, until the specified due date
and time. Bidder is solely responsible for the timely delivery of bid. The Purchasing Office is not responsible for any
delays.
3. Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R.S.
39:1594, the person signing the bid must be:
(1) any corporate officer listed on the most current annual report on file with the secretary of state, or the signature
on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership
records on file with the secretary of state; or
(2) an authorized representative of the corporation, partnership, or other legal entity and the Bidder submits or
provides upon request a corporate resolution, certification as to the corporate principal, or other documents indicating
authority which are acceptable to the public entity, including registration on an electronic Internet database
maintained by the public entity; or
(3) entity has filed in the appropriate records of the secretary of state in which the public entity is located, an affidavit,
resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids
for public contracts.
4. When bid is submitted by email, the subject line must show the Solicitation/File No. and submission must be
received by bid deadline.
5. Read the entire solicitation, including all terms, conditions and specifications.
6. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to
unit prices are to be initialed by the Bidder.
7. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Nicholls State University Destination, unless
otherwise provided in the solicitation. Any invoiced delivery charges not quoted and itemized on the Nicholls State
University purchase order are subject to rejection and non-payment.

8. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.By
signing this solicitation, the Bidder certifies compliance with all general instructions to Bidders, terms, conditions and
specifications; and further certifies that this bid is made without collusion or fraud.
9. MANDATORY bid requirements are detailed immediately following the Standard Terms & Conditions section.
10. Quantities listed in these specifications are approximate and are not guaranteed by the University. The University
reserves the right to increase or reduce quantity as needed if in the best interest of the University.
11. Bid Bonds: If a bid bond is required, a bid bond must be submitted for each separate bid response. The
bid bond shall be in an amount equal to 5% of the bid price submitted and alternates, if any. The bid
security shall be in a form of a bid bond or certified check, or cashiers check.
(PLEASE NOTE THAT A BID BOND MUST BE SIGNED BY THE AGENT OR ATTORNEY-IN-FACT
OF THE SURETY.)
(*) The surety or insurance company furnishing the bid bond shall be currently on the U.S. Department
of the Treasury Financial Management Service list of approved bonding companies or by an
insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is
licensed to write surety bonds.
FOR THIS BID SOLICITATION: BID BOND REQUIRED: ____ Yes X No
PERFORMANCE BOND REQUIRED: YES ___X NO
PURCHASE WILL BE EXECUTED WITH: X Purchase Order Only
Purchase Order and Formal Two Party Contract
Formal Two Party Contract Only

Advertisement
Public Notice: Invitation to Bid
Bid Overview: Bid Number: SB01923
Project Name: Procurement of Bulk Fuel for the Period July 01, 2026 Through June 30, 2027
Issue Date: 05/10/2026
Appearance Date: 05/15/2026
Submission Deadline and Opening: Due Date: 06/03/2026 Time: 3:00 P.M.
Location: Bids must be submitted electronically to the Purchasing Department at bids.nicholls.edu.
Public Opening: Bids will be publicly opened and read aloud at the time and date specified above
using the Zoom bid opening information provided in the bid documents. Any bids received after the
closing time will be not be read and returned unopened.
How to Obtain Specifications: Electronic copies of the bid specifications are available through the
following methods:
1. Online: Visit the Louisiana Office of State Purchasing (LaPAC) Website.
2. In-Person: Specifications are on file at the Office of the Director of Purchasing, Nicholls State
University, Thibodaux, LA.
3. Direct Contact: Call (985) 448-4031 or email terry.dupre@nicholls.edu.
Submission Requirements
Forms: Bids must be submitted on the forms enclosed with the bid specification and must strictly
conform to the intent without modifications.
Signature: Bids must be signed in ink and dated; the signer's official title must be shown.
Authority: Evidence of authority to submit the bid is required per R.S. 38:2212(B)(5) and/or R.S.
39:1594(C)(4).
Withdrawal: No bid may be withdrawn for at least thirty (30) days after the scheduled closing time.
Insurance: General Liability, Auto Liability, and Workers Compensation Insurance required.
Legal Disclosures
Nicholls State University reserves the right to reject any or all bids and to waive informalities.
Nicholls State University is an Equal Opportunity Employer.
Terry G. Dupre, Sr. Director of Purchasing, Property Control, and Support Services Administration
Nicholls State University, Thibodaux, Louisiana

STANDARD TERMS & CONDITIONS INVITATION TO BID
These standard terms and conditions shall apply to all Nicholls State University solicitations, unless otherwise specifically
amended and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event
of conflict between the General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions,
the Special Terms & Conditions shall govern.
Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the Louisiana
Procurement Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code);
Executive Orders; and the terms, conditions, and specifications stated in this solicitation.
1. Bid Delivery and Receipt: To be considered, Bidders may submit bids electronically to bids@nicholls.edu
When bid is submitted by email, the subject line must show the Solicitation/File No. and must be received by bid
deadline.
Bidders are advised that the U.S. Postal Service does not make deliveries to the Purchasing Office. Bids will no longer
be accepted by mail or in person. Bidder is solely responsible for the timely delivery of its bid, and failure to meet the
bid due date and time shall result in rejection of the bid.
2. Bid Forms: Bids are to be submitted on and in accordance with the Nicholls State University solicitation forms provided,
and must be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price formats may
be considered informal and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no
original signature indicating the Bidder's intent to be bound will not be accepted.
3. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or
requirement of this solicitation, Bidder may submit a written request for interpretation to the Nicholls State University
Purchasing Contact at the email address on page 1 of this solicitation. Written inquiries must be received in the Nicholls
State University Purchasing Department no later than five (5) calendar days prior to the opening of bids, and shall be
clearly cross-referenced to the relevant solicitation/specification in question.
No decisions or actions shall be executed by any Bidder as a result of oral discussions with any Nicholls State University
employee or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the
Nicholls State University Purchasing Department. It is the responsibility of the bidder, prior to submitting their bid, to
periodically visit the State of Louisiana Purchasing Department LaPAC website, or contact he Nicholls State University
Purchasing Department, to identify if any addendums were issued. Nicholls State University shall not be responsible
for any other interpretations or assumptions made by Bidder.
4. Bid Opening: In-person bid openings have been suspended for the foreseeable future. Bidders may attend the
public bid opening of sealed bids and proposals conducted on Zoom. No information or opinions concerning the
ultimate contract award will be given at bid opening or during the evaluation process. Written bid tabulations will not
be furnished. Bids may be examined within 72 hours after bid opening. Information pertaining to completed files may
be secured by submitting a written request to the Nicholls State University Purchasing Contact at the email address
shown in header.
5. Special Accommodations: Any "qualified individual with a disability" as defined by the Americans with
Disabilities Act, who has submitted a bid and desires to attend the public bid opening, must notify the Nicholls State
University Purchasing Department in writing not later than seven days prior to the bid opening date of their need for
special accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid
opening.
6. Standards of Quality: Any product or service bid shall conform to all applicable federal, state and local laws and
regulations, and the specifications contained in the solicitation. Any manufacturer's name, trade name, brand name,
or catalog number used in the specification is for the purpose of describing the standard of quality, performance, and
characteristics desired; and is not intended to limit or restrict competition. Bidder must specify the brand and model
number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering
the exact product specified in the solicitation.
7. New Products/Warranty/Patents: All products bid for purchase must be new, never previously used, of the
manufacturer's current model and/or packaging, and of best quality as measured by acceptable trade standards. No
remanufactured, demonstrator, used or irregular products will be considered for purchase unless otherwise specified.
The manufacturer's standard published warranty and provisions shall apply, unless more stringent warranties are
otherwise required by Nicholls State University and specified in the solicitation. In such cases, the Bidder and/or

manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such
coverage.
Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and
shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save Nicholls State
University harmless.
8. Descriptive Information: Bidders proposing an equivalent brand or model should submit descriptive information
(such as literature, technical data, illustrations, etc.) sufficient for Nicholls State University to evaluate quality,
suitability, and compliance with the specifications with the bid submission. Failure to submit descriptive information
may cause bid to be rejected. Any changes made by Bidder to a manufacturer's published specifications shall be
verifiable by the manufacturer. If items bid do not fully comply with specifications, Bidder should state in what
respect items deviate. Bidder's failure to note exceptions in its bid will not relieve the Bidder from supplying the actual
products requested.
9. Bids/Prices/F.O.B. Point
* The bid price for each item is to be quoted on a "net" basis and F.O.B. Nicholls State University Destination, i.e.
title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.
* Bids other than F.O.B. Nicholls State University Destination may be rejected.
* Bids indicating estimated freight charges may be rejected.
* Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.
* Bidders who do not quote "net" item prices and who separately quote an overall "lump sum" freight cost or discount
for all items shall be considered as submitting an "all-or-none" bid for evaluation and award purposes; and risk
rejection if award is made on an item basis.
* Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with
shorter acceptance periods may be rejected.
* Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.
* In the event of extension errors, the unit price bid shall prevail.
12. Taxes: Vendor is responsible for including all applicable taxes in the bid price. Nicholls State University is exempt from
all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge
their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for
which they are liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem
taxes, etc.
11. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the
goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be
rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in
its bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed
by the laws of the State of Louisiana.
12. Vendor Forms/ Nicholls State University Signature Authority: The terms and conditions of the Nicholls
State University solicitation, purchase order and contract shall solely govern the purchase agreement, and shall not
be amended by any vendor contract, form, etc.
The University's Director of Purchasing or Assistant Director of Purchasing are delegated sole authority to execute/sign
any vendor contracts, forms, etc., on behalf of Nicholls State University as a result of any award of the solicitation.
Departments are expressly prohibited from signing any vendor forms.
Any such vendor contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and
shall not be recognized by Nicholls State University in any dispute arising therefrom. Vendors who present any such
forms to department users for signature without regard to this strict Nicholls State University policy may face contract
cancellation, suspension, and/or debarment.
13. Awards: The intent to award this bid on an all-or-none basis to the lowest responsible and responsive Bidder will
be stated on the bid form. For bids with several items, Nicholls State University reserves the right: (1) to award items
separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or
items; and (3) to waive any informalities.
All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced
and included therein, unless specifically amended in the formal contract.

14. Acceptance of Bid: Only the issuance of an official Nicholls State University purchase order, contract, Notification
of Award letter, or a Notification of Intent to Award letter shall constitute the University's acceptance of a bid. Nicholls
State University shall not be responsible in any way to a vendor for goods delivered or services rendered without an
official purchase order and/or contract.
15. Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
16. Awarded Products/Unauthorized Substitutions: Only those awarded brands and numbers stated in the
Nicholls State University contract are approved for delivery, acceptance, and payment purposes. Any substitutions
must be reviewed and approved by the Nicholls State University Purchasing Department prior to awarding the
contract. Unauthorized product substitutions are subject to rejection at time of delivery, post-return at vendor's
expense, and non-payment.
17. Testing/Rejected Goods: Vendor warrants that the products furnished will be in full conformity with the
specification, drawing or sample, and agrees that this warranty shall survive delivery, acceptance, and use. Any
defect in any product may cause its rejection. Nicholls State University reserves the right to test products for
conformance to specifications both prior to and after any award. Vendor shall bear the cost of testing if product is
found to be non-compliant. All rejected goods will be held at vendor's risk and expense, and subject to vendor's
prompt disposition. Unless otherwise arranged, rejected goods will be returned to the vendor freight collect.
18. Delivery: Vendor is responsible for making timely delivery in accordance with its quoted delivery terms. Vendor
shall promptly notify the Nicholls State University Purchasing Department of any unforeseen delays beyond its control.
In such cases, Nicholls State University reserves the right to cancel the order and to make alternative arrangements
to meet its needs.
19. Default of Vendor: Failure to deliver within the time specified in the bid/award will constitute a default and may
be cause for contract cancellation. Where the University has determined the vendor to be in default, Nicholls State
University reserves the right to purchase any or all goods or services covered by the contract on the open market and
to surcharge the vendor with costs in excess of the contract price. Until such assessed surcharges have been paid, no
subsequent bids from the defaulting vendor will be considered for award.
20. Vendor Invoices: Invoices shall reference the Nicholls State University purchase order number, vendor's packing
list/delivery ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the
order, show the amount of any prompt payment discount, and submitted on the vendor's own invoice form. Invoices
submitted by the vendor's supplier are not acceptable.
21. Delinquent Payment Penalties: Delinquent payment penalties are mandated and governed by Louisiana
R.S. 39:1695. Vendor penalties to the contrary shall be null and void, shall have no legal force, and shall not be
recognized by Nicholls State University in any dispute arising therefrom.
22. Assignment of Contract/Contract Proceeds: Vendor shall not assign, sublet or transfer its contractual
responsibilities, or payment proceeds thereof, to another party without the prior written consent and approval of the
Nicholls State University Purchasing Department. Unauthorized assignments of contract or assignments of contract
proceeds shall be null and void, shall have no legal force, and shall not be recognized by Nicholls State University in
any dispute arising therefrom.
23. Contract Cancellation/Termination: Nicholls State University has the right to cancel any contract for cause, in
accordance with purchasing rules and regulations, including but not limited to: (1) failure to deliver within the time
specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality or to
be delivered in good condition; (3) misrepresentation by the vendor; (4) fraud, collusion, conspiracy or other unlawful
means of obtaining any contract with the University; (5) conflict of contract provisions with constitutional or statutory
provisions of state or federal law; (6) any other breach of contract.
Nicholls State University has the right to cancel any contract for convenience at any time by giving thirty (30) days
written notice to the vendor. In such cases, the vendor shall be entitled to payment for compliant deliverables in
progress.
24. Prohibited Contractual Arrangements: Per Louisiana R.S. 42:1113.A, no public servant, or member of such a
public servant's immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any
contract, subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public
servant. See statute for complete law, exclusions, and provisions.

25. Equal Employment Opportunity Compliance: By submitting and signing this bid, vendor agrees to abide by
the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the
Equal Opportunity Act of 1972; federal Executive Order 11246; federal Rehabilitation Act of 1973, as amended; the
Vietnam Era Veteran's Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age
Act of 1975; the Americans with Disabilities Act of 1990. Vendor agrees not to discriminate in its employment
practices and will render services under any contract entered into as a result of this solicitation without regard to
race, color, religion, sex, age, national origin, veteran status, political affiliation, handicap, disability, or other non-
merit factor. Any act of discrimination committed by vendor, or failure to comply with these statutory obligations
when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.
26. Mutual Indemnification: Each party hereto agrees to indemnify, defend, and hold the other, the State of
Louisiana, any governing board, each party's officers, directors, agents and employees harmless from and against any
and all losses, liabilities, and claims, including reasonable attorney's fees arising out of or resulting from the willful
act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing
its obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any
consequential damages arising out of its willful act, fault, omission, or negligence.
27. Certification of No Suspension or Debarment: By signing and submitting this bid, Bidder certifies that its
company, any subcontractors, or principals thereof, are not suspended or debarred under federal or state laws or
regulations. A list of parties who have been suspended or debarred by federal agencies is maintained by the General
Services Administration and can be viewed on the internet at www.epls.gov.
28. Substitution of Personnel : If applicable, the University intends to include in any contract resulting from this ITB
the following condition:
Substitution of Personnel: If, during the term of the contract, the Contractor or subcontractor cannot provide the
personnel as proposed and requests a substitution, that substitution shall meet or exceed the requirements stated
herein. A detailed resume of qualifications and justification is to be submitted to the University for approval prior to
any personnel substitution. It shall be acknowledged by the Contractor that every reasonable attempt shall be made
to assign the personnel listed in the Contractor's bid.
29. Insurance Requirements: Please note insurance requirements section included in these bid specifications.
If applicable to the services procured in this solicitation, the successful Bidder will be required to furnish a certificate
of insurance evidencing required coverages and naming the Nicholls State University as an additional insured, and grant
a waiver of subrogation on all liability policies.
30. Nonperformance: Successful Bidder is required to perform in strict accordance with all contract specifications,
terms, and conditions. Successful Bidder will be advised in writing of nonperformance issues and shall be required to
promptly implement corrective actions to ensure contract compliance and to prevent recurrences. In the event the
successful Bidder is issued three or more complaints of nonperformance, Nicholls State University reserves the right at
its sole discretion to cancel the contract with a ten (10) day written notice. Contract cancellations due to
nonperformance may be cause to deem vendor non-responsible in future solicitations.
31. Official University Recognized Holidays: The following is a list of officially recognized University Holidays:
New Year's Day Juneteenth
Martin Luther King Day July 4th
Mardi Gras Day Labor Day
Good Friday Thanksgiving Day
Memorial Day Christmas Day
32. Non Smoking Campus: The Successful Bidder shall be responsible for compliance with all University policies,
security measures and vehicle regulations. Specifically, the University is a NO SMOKING campus and all prospective
Bidders are cautioned that smoking will not be permitted inside or outside on ANY part of this facility at any time.
Any employee who is found to be in violation of this policy will be subject to immediate dismissal.
33. Non-Exclusivity: This agreement is non-exclusive and shall not in any way preclude Nicholls State University from
entering into similar agreements and/or arrangements with other Vendors or from acquiring similar, equal, or like
goods and/or services from other entities or sources.

34. Contract Amendments: Requests for contract changes must be made in writing by an authorized agent/signatory
of the Vendor and submitted to the Nicholls State University Purchasing Department for prior approval. Requests
shall include detailed justification and supporting documentation for the proposed amendment.
Contract revisions shall be effective only upon approval by Nicholls State University Purchasing Department and
issuance of a formal Nicholls State University Contract Amendment. The Vendor shall honor purchase orders issued
prior to the approval of any contract amendment as applicable.
35. Term of Contract : The duration of this Contract commences from the date specified herein or date of award
notification and continues until University accepts final delivery of all deliverables. Total initial contract period not to
exceed Twelve (12) months, unless renewal terms are specified in the solicitation documents.
All terms of the solicitation shall be firm for the duration of Contract.
36. Notification of Fund Appropriation: The continuation of this contract is contingent upon the appropriation
of funds to fulfill the requirements of the contract by the Legislature. If the Legislature fails to appropriate sufficient
monies to provide for the continuation of the contract or if such appropriation is reduced by the veto of the Governor
or by any means provided in the Appropriations Act to prevent the total appropriations for the year from exceeding
revenues for that year or for any lawful purpose and the effect of such reduction is to provide insufficient monies for
the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for
which funds are not appropriated.
All Bidders should be aware that our Legislative process is such that it is often impossible to give prior notice of the
non-appropriation of funds.
37. Number of Bid Response Copies: Bidders may be required to mail in the original bid documents
upon award. If requested, the Bidder must submit one (1) signed original bid to the Office of Purchasing at the
mailing address specified in this solicitation document. The original must CONTAIN ORIGINAL SIGNATURES of those
company officials or agents duly authorized to sign on behalf of the organization. Bidders may be required to mail in
the original documents upon award.
38. PROHIBITION OF DISCRIMINATORY BOYCOTTS OF ISRAEL: In accordance with LA R.S. 39:1602:1,
for any contract for $100,000 or more and for any contractor with five or more employees, Contractor, or any
Subcontractor, shall certify it is not engaging in a boycott of Israel, and shall, for the duration of this contract, refrain
from a boycott of Israel.
The State reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott
of Israel during the term of the contract.
39. PRE-BID MEETING: No Applicable
40. SITE VISIT/CONTACT INFORMATION: It is the responsibility of the prospective bidder to visit and examine
the jobsite, take measurements to his/her own satisfaction and determine conditions under which work is to be
done. Owner will not accept responsibility for conditions which careful examination of premises would have shown
existed.
To visit jobsite and for further information, prospective bidder is to contact the Nicholls State University Purchasing
Departments at the contacts listed on page 1. It is preferred to have a written record of the correspondence for
each site visit request. Please do not contact us by phone to schedule a visit unless you do not receive a response to
your email request after 48 hours.
41. PIGGY BACK CLAUSE: Nicholls State University is asking all responding vendors to indicate their willingness to
extend the terms of resulting contracts, inclusive of price, to other Louisiana state agencies and/or universities. While
this clause in no way commits any state agency and/or university to purchase from the awarded vendor, nor does it
guarantee any additional orders will result, it does allow state agencies and/or universities, at their discretion, to
make use of the Nicholls State University's competitive process (provided said process satisfies their own procurement
guidelines) and purchase directly from the awarded contractor. All
8

purchases made by other state agencies and/or universities shall be understood to be transactions between that state
agency and/or university and the awarded vendor. Nicholls State University shall not be responsible for any such
purchases.
42. STATE OF LOUISIANA CONTRACTOR'S LICENSE REQUIREMENTS: If a Louisiana Contractor's License
Number is Required for the items, work, or services to be performed under this solicitation, then it shall be stated in
the bid advertisement that will appear the Lafourche Comet of Thibodaux, and it will be stated in the specifications
provided with these bid documents.
NOTICE TO VENDORS
LOUISIANA'S HUDSON (SMALL ENTREPRENEURSHIP) AND VETERAN
INITIATIVE
The Louisiana Initiative for Small Entrepreneurships (the Hudson Initiative) and the Veteran Initiative (Veteran Small
Entrepreneurship) are race and gender neutral goal-oriented programs which encourage State agencies to contract with
and encourage contractors who receive contracts from the State to use good faith efforts to utilize certified small
entrepreneurships and certified veteran or service-connected disabled veteran owned small entrepreneurships as
subcontractors in the performance of the contract. The primary intent of the programs are to provide additional
opportunities for Louisiana-based small entrepreneurships that are certified by the Louisiana Department of Economic
Development (LED) to participate in contracting and procurement with the State.
Small entrepreneurships that are not currently certified and are interested in participating in procurement and
contracting opportunities with the State are encouraged to visit https://www.opportunitylouisiana.gov/small-
business/special-programs-for-small-business/hudson-initiative or https://www.opportunitylouisiana.gov/small-
business/special-programs-for-small-business/veteran-initiative for qualification requirements and on-line certification.
After certification, businesses are encouraged to register in the LaGov Supplier Portal.
END OF SECTION
9

MANDATORY BID REQUIREMENTS
Failure to meet all of the listed mandatory requirements will result in rejection of bid without
further consideration.
1. CERTIFICATION STATEMENT: The Bidder must sign and include the Certification Statement as set forth in
solicitation document. The signature of Bidder's Authorized Representative must be an ORIGINAL signature -
not a typed/electronic signature. Documents signed in the DocuSign(TM) program are the only exceptions to this policy.
2. BID SHEET/FORM: The Bidder must submit bid on the form herein provided. The proposal must be signed in
ink, and blank space(s) should be filled in for every applicable blank in the UNIT PRICE and EXTENDED TOTAL
column. Items left blank will not be awarded to that bidder. It is not necessary to bid on all items. However, if you
are not bidding on a particular item, or find a blank that is not applicable to your submission, write "NO BID" or
"N/A" in the provided space(s). The Bidder must state the UNIT price (written in ink or typewritten) for each item
and shall show the total amount for each item based on the quantities listed.
3. CONTRACTOR QUALIFICATIONS: REFERENCE LETTERS - The University reserves the right to verify
contractor's qualifications regarding the bid response received, and to request references for verification purposes.
4. CERTIFICATE OF INSURANCE: If Insurance is required under this solicitation, it will be stated in the
advertisement of the solicitation to appear in the Baton Rouge Advocate and the Daily Comet of
Thibodaux, and in the specification provided with these bid documents. Bidder shall submit a certificate of
insurance with bid submission or by provide the following information: Policy number, names and addresses of carriers
and Agents, amounts of coverage, types of coverage, and effective dates on the bid form enclosed.
CONTACT INFORMATION
ELECTRONIC BID SUBMISSIONS (ONLY) Do not email questions about the bid to this email address.
bids@nicholls.edu
Be sure to include the solicitation number in the subject line.
Do not send your submission to any other University email address.
QUESTIONS/CONCERNS ABOUT SPECIFICATIONS
terry.dupre@nicholls.edu
Do not email bid submissions to either of these addresses.
To contact Purchasing by phone: 985-448-4038
CAMPUS DELIVERIES
Please send samples or other associated documents when a hard copy is requested or deemed necessary. By
Mail - Nicholls State University
Purchasing Department
PO Box 2052
Thibodaux, LA 70310
By Courier Service: Nicholls State University
Purchasing Department
104 Elkins Hall
Thibodaux, LA 70301
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