Procurement Card Services

The City of Orlando (City) requests Proposals from interested, qualified and experienced financial service institutions to provide a Procurement Card (P-card) Program for City personnel to purchase goods and services and pay for business expenses in a simple and timely manner. This program must contain the following:

1. A high level of internal controls ensuring compliance with all relevant federal, state, and local regulations
2. Align with the City’s policies and procedures. Refer to Exhibit “One” for the City’s Procurement Card Policy
3. Services including card issuance, transaction processing, reconciliation, reporting and other related services
4. Features including online access, reporting capabilities, training and support
5. Integration with the City's existing accounting and financial systems

Current Environment:

T he City currently utilizes both Visa a nd MasterCard branded P-cards for the City's P-card and business expense program through JP Morgan Chase. All City Departments participate in the P-card program. The City receives rebates in the form of basis points in accordance to the expenditure amount paid annually via electronic deposit.

The City also has a VISA electronic payable program through JP Morgan Chase which is used to pay for invoices to suppliers through virtual cards (ePayables).

Exhibit "Two" contains the last twelve months of accounts payable (AP) monthly spend information by payment type.

The City’s Enterprise Resource Planning System (ERP) is Workday. The existing web-based P-card management software allows the user to distinguish between procurement and travel (expense) related transactions. The Proposer's web-based P-card management software must integrate with Workday to allow the City to upload transaction reports that separate the procurement and travel related transactions. Workday is used for the City's expense reporting process.

The current billing cycle is thirty (30) days and the payment is made within three (3) business days of the last day of the billing cycle.

The overall AP process' goals / strategy of the City is to make timely and accurate payments to suppliers and contractors while maintaining and ensuring sound cash management and effective strong internal controls.

The City of Orlando is a 138 square miles. With its central location in the region and the State, Orlando is easily accessible from Interstate 4, Florida Turnpike, East/West Expressway and the Beachline Expressway.

The Mission of the City of Orlando is to "Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner."