PROCESS RE-ENGINEERING & CONSULTING SERVICES FOR GENESEE COUNTY COMMUNITY ACTION RESOURCE DEPARTMENT (GCCARD)

Agency: Genesee County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: May 1, 2019
Due Date: May 30, 2019
Solicitation No: 19-185
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19-185

PROCESS RE-ENGINEERING & CONSULTING SERVICES FOR GENESEE COUNTY COMMUNITY ACTION RESOURCE DEPARTMENT (GCCARD)

Thursday, May 30, 2019 at 3:00 p.m.

Attachment Preview

Nerahoo Hemraj
Controller
April 29, 2019
GENESEE COUNTY PURCHASING
A Division of the Genesee County Controller’s Office
COUNTY ADMINISTRATION BLDG
1101 BEACH STREET, ROOM 361,
FLINT, MICHIGAN 48502
Phone: (810) 2573030 Fax (810)2573560
www.gc4me.com
GENESEE COUNTY REQUEST FOR PROPOSALS #19-185
Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, May 30, 2019, at
the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,
48502 for PROCESS RE-ENGINEERING & CONSULTING SERVICES FOR THE
GENESEE COUNTY COMMUNITY ACTION RESOURCE DEPARTMENT (GCCARD).
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee
County Purchasing Department.
All proposers are responsible for labeling the exterior of the sealed envelope containing
the proposal response with the proposal number, proposal name, proposal due date
and time, and firm’s name. The proposal request number and due date for this RFP
are:
DUE DATE:
Questions & Inquiries Due:
PROPOSAL REQUEST NUMBER:
3:00 p.m. (EDT), Thursday, May 30, 2019
Thursday, May 16, 2019 by 5:00 pm.
#19-185
Noel Roan
NOEL ROAN, PURCHASING MANAGER
bid2\2019\19-185
Attachments
GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
RFP #19-185
1
TABLE OF CONTENTS
SECTION 1 - INSTRUCTIONS TO PROPOSERS .......................................... 3
SECTION 2 - STANDARD TERMS & CONDITIONS ...................................... 4
SECTION 3 - ADDITIONAL TERMS & CONDITIONS .................................... 4
SECTION 4 - MINIMUM QUALIFICATIONS OF PROPOSERS...................... 6
SECTION 5 - INTRODUCTION ....................................................................... 7
SECTION 6 - SCOPE OF SERVICES ............................................................. 8
SECTION 7 - GCCARD’S OPERATIONAL ENVIRONMENT ....................... 10
SECTION 8 - INFORMATION REQUIRED FROM PROPOSERS ................. 11
SECTION 9 – EVALUATION & SELECTION PROCEDURE........................ 12
SECTION 10 - EVALUATION CRITERIA...................................................... 13
SIGNATURE PAGE RFP #19-185 ................................................................ 14
GENESEE COUNTY INSURANCE CHECKLIST.......................................... 15
ATTACHMENT 1 - PROFESSIONAL SERVICES CONTRACT ................... 16
RFP #19-185
2
RFP #19-185 PROCESS RE-ENGINEERING & CONSULTING SERVICES
FOR THE GENESEE COUNTY COMMUNITY ACTION RESOURCE
DEPARTMENT (GCCARD)
SECTION 1 - INSTRUCTIONS TO PROPOSERS
1. Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, May 30,
2019, at the Genesee County Purchasing Department, 1101 Beach Street, Room
361, Flint, MI, 48502. The Genesee County Purchasing Department hours of
operation are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check
website for closed days. Label the envelope containing the proposal response
as described on page 1. LATE PROPOSALS AND PROPOSALS SENT BY
FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.
2. Submit one original, two paper copies and one electronic copy of your
proposal to the Genesee County Purchasing office. All proposals become
the property of Genesee County. The original must include a signature on the
Signature Page of a person authorized to make a binding offer. Additionally the
proposal response must consist of one copy in electronic format on a CD, DVD
or USB flash drive formatted in Adobe (.pdf), Microsoft Word, and/or Microsoft
Excel. Failure to provide the required number of duplicate copies may result in
rejection of your proposal.
3. Michigan Inter-governmental Trade Networkan alternate review of the RFP can
be done at
http://www.mitn.info/Genesee-County.asp?AgencyID=2340&PageType=open.
Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network and will post their bid opportunities to this site. As
a vendor, you can register with Michigan Inter-governmental Trade Network (use
hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure that
you see all available bids and opportunities. By selecting automatic bid
notification, your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site handles
bid opportunities, RFPs, and RFQs for other member governmental agencies. If
you need help registering, please call Michigan Inter-governmental Trade
Network support department toll free 1-800-835-4603. Proposals may NOT be
submitted at MITN site for this offering.
4. All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this RFP, shall be made by and
through the purchasing contact reference in this solicitation. No contact
regarding this solicitation made with other County employees is permitted. Any
violation of this condition may result in immediate rejection of proposal.
5. All prospective proposers shall be responsible for routinely checking the
Genesee
County
Purchasing
Department
website
at
http://www.gc4me.com/departments/purchasing for issued addenda and other
RFP #19-185
3
relevant information. Genesee County shall not be responsible for the failure of a
prospective proposer to obtain addenda and other information issued at any time
related to this RFP.
6. The County’s Standard Proposed Contract is attached to this RFP. After the
award is made to the successful proposer, the County and the successful
proposer will negotiate a final contract that substantially conforms to the
Standard Proposed Contract. Any exceptions to the terms and conditions of the
Standard Proposed Contract and this RFP must be clearly set forth in your
proposal and referenced on company letterhead. The County will not entertain
negotiations to change any terms and conditions of the Standard Proposed
Contract or RFP unless those changes are requested in your proposal.
7. The County of Genesee requires a signed Genesee County Insurance Checklist
with each proposal submitted. Insurance required per the specifications
governing this work must be provided prior to the contract starting date and kept
in full effect and compliance during entire contract period. Failure to comply with
these provisions will cause termination of the contract.
The contractor agrees to be responsible for any loss or damage to property or
persons due to the performance of services herein contracted and further agrees
to indemnify and defend the County of Genesee against all claims or demands
whatsoever, and to hold the County of Genesee harmless from any loss or
damage resulting therefrom.
9. Proposal Format: Proposals must be submitted in the format outlined in Section
8, Information Required from Proposers to be deemed responsive.
10. Preference for Genesee County Businesses and Veteran-Owned Businesses:
Unless the funding source for the contract prohibits such preferences, in the case
of requests for proposals where a quantitative based evaluation criteria is used
for evaluating responsive proposals, Preferred Businesses shall be afforded an
additional five (5) percent of the total evaluation points up to a maximum of five
(5) points.
SECTION 2 - STANDARD TERMS & CONDITIONS
1. See Genesee County website, Purchasing Department for Standard Terms and
Conditions.
http://www.gc4me.com/Std%20T%20%20C%20%20SECTION%202016.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: This RFP provides prospective offerors with information to enable
them to prepare and submit proposals for consideration by Genesee County
(herein known as the County), for the purpose of providing PROCESS RE-
ENGINEERING & CONSULTING SERVICES FOR THE GENESEE COUNTY
COMMUNITY ACTION RESOURCE DEPARTMENT (GCCARD). The required
RFP #19-185
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services shall consist of providing consulting services for process
improvement, technology integration and technical support services.
2. Issuing Office: This RFP is issued by the Genesee County Purchasing
Department on behalf of the Genesee County Community Action Resource
Department (GCCARD). The contact person is Mrs. Noel Roan, Purchasing
Manager, Genesee County, 1101 Beach Street, Room 361, Flint, Michigan
48502, phone: (810)-257-3030, and nroan@co.genesee.mi.us Email is the
preferred method of contact.
3. Questions & Inquiries: In preparing proposals, prospective proposers are
advised to rely only upon the contents of this RFP and written clarifications
(addenda) issued by Genesee County. All questions regarding this RFP shall be
submitted in writing by mail or email to the Genesee County Purchasing
Department as listed above. E-mail is the preferred method of contact for all
inquiries concerning this RFP. No verbal interpretation to any respondent as to
the meaning of any requirement stated in this RFP shall be binding on Genesee
County. All responses to questions regarding this RFP shall be issued in writing,
as an addendum, by Genesee County.
4. Addenda: Genesee County reserves the right to amend and provide clarification
of this RFP prior to the date for proposal submission. In such an event, an
addendum will be posted on the Purchasing Department website
(http://www.gc4me.com/departments/purchasing). Further, all proposers shall
acknowledge having seen any and all addenda issued (1, 2, 3, etc.) on the
Signature Page.
5. Debarment & Suspension: All proposers shall be required to provide with the
proposal submission disclosure of whether the proposer, or its principals, is or is
not debarred, suspended, or proposed for debarment. The County will check the
Excluded Parties List System to ensure that an offeror is not debarred by a
government agency. Debarment of an offeror will be grounds for rejection of
proposal.
6. Preparation of Proposals & Cost: Proposals should be prepared simply and
economically, providing a straightforward, concise description of the proposer’s
ability to meet the requirements of this RFP. All costs incurred in the preparation
of a proposal response to this RFP or any costs prior to approval of a contract by
Genesee County and formal notification to the selected proposer will be the
responsibility of the proposer, and will not be reimbursed by Genesee County.
7. Responsive Proposals: To ensure proper consideration, all proposers are
encouraged to submit a complete response to this RFP using the format provided
in Section 8, Information Required from Proposers. In addition, at least one of
the proposals submitted shall include an original signature of the official
authorized to bind the proposer to its provisions.
RFP #19-185
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