Process Learning System (Electricity Training System/Portable AC

Delgado Community College
Purchasing Department
501 City Park Avenue, Bldg 37
New Orleans, LA 70119
(504) 762-3027
Invitation to Bid
Bid Name:
R0031063 -Process Learning System
(Electricity Training System/Portable AC Variable Frequency Drives)
Due by & to be opened on:
May 4, 2026 at 2:00PM CST
Contact Person:
Adrienne Harris
Assistant Director of Purchasing
(504) 762-3028
_________________________________________________________
Name of Company
_________________________________________________________
Address
_________________________________________________________
City, State, Zip
_________________________________________________________
Phone Number Fax Number Email
_________________________________________________________
Signature of Company Representative
_________________________________________________________
Name (Printed) & Title of Company Representative
** This form must be completed and submitted with your bid

I. GENERAL INFORMATION
1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to
Adrienne Harris at the following address:
Delgado Community College
O'Keefe Administration Building
501 City Park Avenue, Building 37
New Orleans, La 70114-6222
Email: aharri@dcc.edu
Fax: (504) 762-3089
Any additional information resulting from such inquiries shall be distributed to all bidders via
addenda. The College will not be responsible for any other explanation of the documents.
Sealed bids may be submitted by mail or in person. Faxed or emailed Bids not accepted. Mailed
bids and hand carried bids shall go to the address in item #1. If hand carried, do not leave on the
counter unattended. Bids are to be delivered directly to the Purchasing Office where they will be
time stamped. The bid name and number must be on the outside of the packaging, including
any express mail packaging. Please note that express mail or USPS carriers may not deliver
directly to 501 City Park Avenue or to the Purchasing Office. The bidder/proposer is solely
responsible for ensuring that its courier service provider makes inside deliveries directly in the
Purchasing Office. All Bids must be time stamped by the Purchasing Office by the due date and
time regardless of delivery method.
3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or
omissions may be grounds for rejection, or may be interpreted in favor of the College.
4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community College
will not be responsible for any delays in the delivery of bids, whether delayed in the mail, or for
any reason whatsoever.
5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance
on the part of the College.
6. Assuming there is no prompt payment discount provision, payment will be made within 30
days from receipt of products in satisfactory condition, or within 30 days from receipt of invoice,
whichever is later.
7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for $25,000
or more, that their company, any subcontractors, or principals are not suspended or debarred by
the General Services Administration (GSA) in accordance with the requirements in OMB Circular
A-133. (A list of parties who have been suspended or debarred can be viewed via the internet at
www.epls.gov .)
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II. BID FORM
R0031063 -Process Learning System
(Electricity Training System/Portable AC Variable Frequency Drives)
SCOPE OF WORK:
Delgado Community College is seeking bids from qualified vendors to provide Electricity Training
System/Portable AC Variable Frequency Drives for our Business and Technology Department, 615 City
Park Avenue New Orleans, LA 70119.
MATERIALS REQUESTED:
Model/Brand Delivery ETA
No. Qty UOM Item & Model/Part No Unit Price Total Price
Bid
1) 1 EA Basic Electricity Training System Plus:
Requires 115V/60Hz Ph Power
Should include:
(1) 400-001 Digital Multimeter
(1) 400-113 Oscilloscope
(1) 600-102 Sweep/Function
Generator
Part No: 400-PAC
2) 2 EA Portable AC Variable Frequency Drives
Troubleshooting Learning System:
Requires 120V/60Hz/1Ph and PC
(see amatrol.com/support)
Should include:
(1) Portable Console
(1) AB PowerFlex 525 Drive,
Interface, Test Panel
(1) 3-Phase Motor, Flywheel, Test
Panel
(1) Speed Command Input
Voltmeter
(1) Speed Command
Potentiometer
(1) PLC Discrete I/O Interface
(1) Standard Banana Lead Set
(1) Fault Insertion System and
Software
(1) M11135 / M11153 Student
Curriculum Interactive PC-Based
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Model/Brand Delivery ETA
No. Qty UOM Item & Model/Part No Unit Price Total Price
Bid
Multimedia
(1) C11135 / C11153 Instructor's
Guides
(1) K11135 / K11153 Instructor's
Resource Print CD's
(1) H11135 / H11153 Student
Reference Guides
Part No: 990-DVR1F
3) 1 LOT Installation Labor
4) 1 LOT Freight/Delivery/Shipping/ETC.
*Must be equivalent of exceed Model 400-PAC/990-DRV1F *
*All equipment/items must be new - if not bids will not be accepted*
TOTAL AMOUNT BID FOR ALL WORK CONTAINED IN BID: ______________________________
Addendum No: Dated: Addendum No: Dated:
Addendum No: Dated:
Bidder declares and represents that he; a) has carefully examined the Bidding Documents, b) has a clear
understanding of the Bidding Documents, c) has not received, relied on, or based his bid on any verbal
instructions contrary to the Bidding Documents or any addenda, d) has personally inspected and is familiar
with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as
required to perform, in a workmanlike manner, all work and services under this contract, all in accordance
with the Bidding Documents as prepared by the College Purchasing Office and Facility Services.
By signing below, the Vendor/Contractor agrees that he/she complies with all bid requirements and
special conditions as stated in the bid and has reviewed and received any and all addenda if applicable.
Signature ___________________________________________
Title________________________________________________
Company____________________________________________
** Bid must be submitted on this form
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III. INSTRUCTIONS & REQUIREMENT
ADDENDA:
Any questions arising from the specifications or the pre-bid conference must be addressed in
writing to the individual indicated in Section I, General Information, and will be answered via an
Addendum. All questions must be submitted no later than Tuesday, April 28th, 2025 by
12:00PM CST.
A final 48-hour period after the issuance of the Addendum will be granted for questions which
are directly related only to the answers provided in the Addendum.
Any interpretation, correction or change of the Bidding Documents will be made by addendum.
Interpretations, corrections or changes of the Bidding Documents made in any other manner will
not be binding, and Bidders shall not rely upon such interpretations, corrections and changes.
The Bidder must acknowledge all issued addenda in the space provided on the Bid Form. Failure
to acknowledge addenda will render the bid informal and will cause its rejection.
Bid Documents and Addenda may be downloaded from
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39
BID SUBMITTAL:
Bids must be sealed with the Bidder's name, license number along with the name and number
of the bid clearly written on the front of the envelope or package and are to be delivered to the
person and location in Section I, General Information by the date and time stated on the title
page. Faxed or emailed bids are not acceptable. If shipping via express mail, all information as
listed above must be on the outside of the shipping packaging. Bids received without this
information or after the due date and time will be automatically disqualified.
In accordance with R.S. 37:2163A, Contractors' License number in the appropriate classification(s)
must appear on the bid envelope submitted on all projects in the amount of $50,000 or more (and
$1.00 or more if hazardous materials are involved.
Bids must be submitted on the forms furnished for this purpose and must be filled out in ink or
typewritten and signed in ink. Do not erase, correct, or write over any prices or figures
necessary for this proposal. If any corrections are necessary, each must be initialed by bidder.
Failure to comply with the above requirements will cause your bid to be disqualified.
Effective August 15, 1997, in accordance with L.R.S. 39:1594 (Act 121), the person signing the bid
must be:
a) A current corporate officer, partnership member or other individual specifically
authorized to submit a bid as reflected in the appropriate records on file with the
Secretary of State; or
b) An individual authorized to bind the vendor as reflected by an accompanying corporate
resolution, certificate, or affidavit.
By signing the bid, the bidder certifies compliance with the above.
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BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING
BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS;
STANDARD TERMS AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN
THIS SOLICITATION.
MODIFICATION OR WITHDRAWAL OF BID:
A bid may not be modified, withdrawn, or canceled by the Bidder for a period of thirty (30)
calendar days for the period following the time and bid date designated for the receipt of bids,
and Bidder so agrees in submitting his bid, except in accordance with R.S. 39:1594, F.
Prior to the time and date designated for receipt of bids, bids submitted early may be modified
or withdrawn only by notice to Delgado Community College Purchasing Office at the place and
prior to the time designated for receipt of bids.
Withdrawn bids may be resubmitted up to the time designated for the receipt of bids provided
that they are then fully in conformance with these Instructions to Bidders.
BIDDER REPRESENTATION:
By signing and submitting a bid, Bidder acknowledges that he/she has visited the site, read and
understands the Bidding Documents and his bid is made in accordance therewith.
The Bidder is advised to carefully consider all College physical features and activities and
occupancies by faculty, staff and students, and to plan activities so as not to disrupt the normal
operations and activities of the College except as expressly permitted by the College in writing.
The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other
utilities and facilities which may be in the way of or adjacent to the Work, and shall take
appropriate action to protect these utilities during the Work.
Every effort has been made to accurately show all pertinent surface and subsurface features
accurately. For self-assurance, the Bidder may examine available drawings and documents related
to College premises. Such examinations may be made only in the offices of the College Facility
Services as part of the Non-Mandatory Pre-Bid Conference.
The Bidder agrees that his/her bid is based solely upon the materials, systems and equipment
described in the Bidding Documents as advertised and as modified by addenda. The bid submitted
is not based on any verbal instructions contrary to the Bidding Documents and addenda.
END OF SECTION III
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IV. TERMS AND CONDITIONS
GENERAL TERMS & CONDITIONS:
* A response to a bid invitation is our only indication of your interest in college business. Failure to respond
to six (6) consecutive bid invitations may cause your name to be removed from the bidders' list.
* Bid openings are public and are subject to any in place Executive Order, revised statute or College
protocol as it pertains to any safety or illness risks.
* No information will be given out as to opinions concerning the ultimate outcome while consideration
of the award is in progress.
* Effective September 1, 1991, in accordance with Act 1029 of the 1991 Regular Legislative Session,
Delgado Community College will not be responsible for any sales tax, either state or local.
* Bids submitted are governed and subject to provisions of the laws of the State of Louisiana including
but not limited to L.R.S. 39:1551-1736; Purchasing Rules and Regulations; Executive Orders; Standard
Terms and Conditions; and Specifications listed in this solicitation
* Delgado Community College reserves the right to reject any and all bids and to waive any informality.
* It shall be distinctly agreed and understood that the price quoted must be a firm price for the duration
of the Contract, and not subject to change at time of the shipment of goods or delivery of services.
* All shipping, handling, materials, labor or any other charges necessary to compete this job must be
included in amount bid. Items not listed but necessary for completion of the job shall be furnished as
part of the bid. Additional costs disclosed later will be at the expense of the vendor.
* All deliveries shall be made FOB Destination to the College unless otherwise specified by the College.
All freight charges are to be included in the unit price. The College will not be responsible for freight
charges not clearly stated as a part of this bid.
* The College reserves the right to award the above items separately, grouped, or on an all-or-none
basis, and to reject any or all bids and to waive any informalities including technicalities in
specifications that preclude competition.
* The College shall have the right to reject any or all bids not accompanied by any data required by
the Bidding Documents or a bid in any way incomplete or irregular.
* The Bid will be awarded on the basis of the lowest total cost as determined by the College.
* List of distributors: The Vendor signing the bid shall be designated as the Prime Vendor on any
contract/agreement resulting from this bid. If additional Vendors are authorized to receive orders or
perform work for services covered under this proposal, the Vendor must submit, with bid, a list of
those additional authorized distributors or subcontractors.
* Bidder must be a Louisiana licensed contractor who is licensed to perform the work as outlined in the
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solicitation. The Bidder must be fully qualified under any State or local licensing law for Contractors in effect at
the time and at the location of the work before submitting his bid. The Contractor shall be responsible for
determining that all of his Sub-bidders or prospective Subcontractors are duly licensed in accordance with law.
* Bidder must be able to provide a project timeline for any work if requested by Delgado Community
College
* If item(s) or services bid do not fully comply with specifications, including brand and/or product
number or work, bidder must state in what respect the item(s)/services or work deviate. Failure to
note exceptions on the bid form will not relieve the successful bidder from supplying the actual
products or services requested.
* It shall be the sole responsibility of the Vendor to prove equivalency. Vendor shall submit with the bid all
illustrations, descriptive literature, and specifications necessary to determine equivalency. Failure to do
so may eliminate your bid from consideration. The decision of the College as to equivalency shall be final.
* If a vendor wishes to submit an alternate bid in addition to the brand/model requested, he or she may
submit one (1) alternate bid. The alternate bid must be a separate submission, must be clearly marked as
an alternate, and must include all applicable forms (i.e., jobsite visit). In addition, a separate, signed cover
sheet must be submitted with the alternate.
* No addenda will be issued within a period of seventy-two (72) hours prior to the date set for the receipt
of bids except an Addendum, if necessary, postponing the date of receipt of bids or cancelling the request
for bids.
* The above quantities are estimated to be the amounts needed. In the event a greater or lesser quantity is
needed, the right is reserved by the College to increase or decrease the amount at the unit price stated in
the bid.
* In the event a greater quantity is needed, the right is reserved by the College to increase the amount, at
the unit price stated in the bid, for three (3) months from the date of award.
* If the Vendor fails to make delivery within a satisfactory time as determined by the College, the College
reserves the right to cancel the item and to purchase it elsewhere, charging the increase in price and cost
of handling, if any, to the Vendor making the original unsatisfactory or late delivery.
* Discounts for less than 1% and for less than thirty (30) days will not be considered in making awards.
* It shall be specifically agreed and understood that the Bidders may attend the Bid opening. They shall,
whenever any award is considered, furnish specific samples for examination upon request by the College.
It shall also be specifically agreed and understood that the decision of the College shall be final.
* No information will be given out as to opinions concerning the ultimate outcome while consideration of
the award is in progress.
* The college reserves the right to cancel this contract upon thirty (30) days written notice for failure of the
Vendor to deliver on time, for delivery of unsatisfactory merchandise, or for any unsatisfactory
performance by the Vendor as determined by the College.
* Successful bidder will be responsible for the unloading and placing of equipment and/or supplies in the
location designated by the College.
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* List of distributors: The Vendor signing the bid shall be designated as the Prime Vendor on any
contract/agreement resulting from this bid. If additional Vendors are authorized to receive orders for
items covered under this proposal, the Vendor must submit, with bid, a list of those additional authorized
distributors.
* Final Clean-Up: Before this project is acceptable and complete, Vendor shall clean up and remove from
the premises all debris resulting from his work, and shall see to it that all the work area is left in good
order, clean, and materials properly installed.
INSURANCE:
Vendor compliance with the attached insurance and indemnification requirements and as
specified in the Bid Specifications is mandatory. A completed copy of the indemnification
agreement (Attachment A) must be submitted with the bid. Failure to do so will result in
immediate disqualification of the bid.
Upon award, a certificate of insurance delineating Delgado Community College as the
certificate holder with all endorsements noted must be submitted to the Purchasing
Department. Certificates must be received within (10) business days from the notice of
award. Failure to provide the above timely will cause the award to be rescinded and the
Contract will be awarded to the next low Bidder.
Insurance must be in effect at all times for the duration of the Contract.
TERMINATION OF AGREEMENT:
* Termination of this agreement for cause - DCC may terminate this agreement for cause
based upon the failure of Contractor to comply with the terms and/or conditions of the
Agreement, or failure to fulfill its performance obligations pursuant to this agreement,
provided that DCC shall give the Contractor written notice specifying the Contractor's
failure. If within thirty (30) days after receipt of such notice, the Contractor shall not
have corrected such failure or, in the case of failure which cannot be corrected in thirty
(30) days, have begun in good faith to correct such failure and thereafter proceeded
diligently to complete such correction, then DCC may, at its option, place the Contractor in
default and the Agreement shall terminate on the date specified in such notice.
The Contractor may exercise any rights available to it under Louisiana law to terminate for
cause upon the failure of DCC to comply with the terms and conditions of this agreement,
provided that the Contractor shall give DCC written notice specifying the DCC's failure and a
reasonable opportunity for DCC to cure the defect.
* Termination for non-appropriation of funds - The continuance of this contract is
contingent upon the appropriation of funds to fulfill the requirements of the contract by
the legislature. If the legislature fails to appropriate sufficient monies to provide for the
continuation of the contract, or if such appropriation is reduced by the veto of the Governor
or by any means provided in the appropriations act or Title 39 of the Louisiana Revised
Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for
that year, or for any other lawful purpose, and the effect of such reduction is to provide
insufficient monies for the continuation of the contract, the contract shall terminate on the
date of the beginning of the first fiscal year for which funds are not appropriated.
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* Termination for Convenience - The College may terminate the Contract at any time by giving
thirty (30) days written notice to the Contractor. The Contractor shall be entitled to payment
for work performed (monthly charges to be prorated) to the extent work has been performed
satisfactorily. If, for any reason, the Contractor desires to terminate the Contract, he may
do so upon giving written notice of sixty (60) days to the College. Contractor shall perform
all work satisfactorily as contracted until the determined termination date
* Cancellation Conditions - In any of the following cases, the College shall have the right to
immediately cancel the contract agreement due to:
The interruption of operation in any of the contacted facilities or the College beyond its
control; failure of the Contractor to maintain a satisfactory performance bond or adequate
insurance coverage; wherever the contractor is guilty of misrepresentation; wherever the
contract agreement was obtained by fraud, collusion, conspiracy, or other unlawful means,
or the contract agreement conflicts with any statutory and constitutional provision of the
State of Louisiana or the United States. In case of default by the Contractor, the College
reserves the right to purchase any or all items or services in default on open market,
charging the Contractor with any excessive costs. Until these excessive costs are paid to
the College, the Contractor shall not do business with the College again.
* Implementation of Termination - The Contractor shall terminate all work under the Contract
to the extent and on the date specified in the Notice of Termination or reduction of work and
until such date shall, continue to perform all work required in the specification and be
compensated for such work. In the event of termination or reduction in the scope of work by
the College, the College shall pay the Contractor for all work satisfactorily performed up to
the effective date of termination or reduction in the scope of work, in accordance with the
prices included in Contractor's bid less all partial payments made on account prior to the
effective date of termination or reduction in the scope of work. Upon termination as above,
the Contract Administrator shall make final determination of the amount due the Contractor
for work performed.
DISCRIMINITORY PRACTICES:
Delgado Community College of the State of Louisiana is an equal opportunity employer and looks to its
contractors, subcontractors, vendors, and suppliers to take affirmative action to affect this commitment
in its operations. Both the College and the bidder shall abide by the requirements of Title VII of the Civil
Rights Act of 1964, and shall not discriminate against employees or applicants due to race, color,
religion, sex, handicap or national origin. Furthermore, both parties shall take affirmative action to
provide for positive posture in employing and upgrading persons without regard to race, color, religion,
sex, handicap, or national origin, and shall take affirmative action as provided in the Vietnam Era
Veteran's Readjustment Act of 1974. Both parties shall abide by the requirements of Title VI of the Civil
Rights Act of 1964 and the Vocational Rehabilitation Act of 1974 to ensure that services are delivered
without discrimination due to race, color national origin or handicap. Both parties shall comply with the
requirements of the Americans with Disabilities Act of 1990 which bans discrimination in employment or
in delivery of services on the basis of sexual orientation.
END OF SECTION IV
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