Prisoner Transportation Services - Questions and Answers No. 1

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	484121 - General Freight Trucking, Long-Distance, Truckload 541519 - Other Computer Related Services
Posted Date:	Apr 1, 2026
Due Date:	Apr 2, 2026
Solicitation No:	RFP 26-010-64B
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

RFP 26-010-64B Questions and Answers No. 1

Category:

Sheriff

Status:

Open

Publish Date:

Wednesday, April 1, 2026 - 12:00pm

Close Date:

04/02/2026 - 4:00pm

Contact Person:

Monica Valentine

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 1

ISSUED: March 12, 2026

RFP 26-010-64B

Prisoner Transportation Services

(Shelby County Sheriff’s Department)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by a potential bidder. Our answers are listed

below in red:

1. Section VI, item H states that this project does not have a LOSB goal. Does

this mean that proposers do not have to meet any LOSB requirements to be

considered responsive? Per Shelby County Government - Purchasing –

LOSB requirement - waive

2. The governing bodies for prisoner transportation and extradition

companies are the US Department of Transportation (USDOT), Federal

Motor Carrier Safety Administration (FMCSA), and the US Department of

Justice (USDOJ)? Will the Shelby County Government acknowledge the

guidelines and laws set forth by these departments? Yes

3. Will the Shelby County Government require that vendors meet all

requirements for limits on continuous travel hours and miles as governed

by the FMCSA (Section 395.5 (a)? Yes – vendors will need to conform with

FMSCA (Section 395.5) Regulation for limits on continuous travel hours

and miles.

If so, will vendors be required to submit drivers logs to verify that they

conform to those requirements? Yes – vendors will need to conform with

FMSCA (Section 395.5) Regulation regarding drivers logs.

4. Will the Shelby County Government require vendors to have a Satisfactory

Audit Rating from the FMCSA, which measures the vendor's compliance

with the Federal Motor Carrier Safety Regulations?

Answer: Yes – vendors will need to conform with FMSCA (Section 395.5)

Regulation regarding satisfactory audit rating.

5. Proof of Authority to Operate is provided by a transport company being

issued a Motor Carrier Number (MC #) by FMCSA. This allows transport

vendors to cross state lines with inmates in their custody. Will the Shelby

County Government acknowledge and require an active Motor Carrier

Number?

Answer: Yes, we will acknowledge and they will need to comply with all

FMCSA regulations

6. Does the Shelby County Government realize that to be in compliance with

the FMCSA, vendors are required to carry Automobile Liability: If

transporting in a vehicle rated for 15 passengers or less, minimum coverage

of one million five hundred thousand dollars ($1,500,000) per occurrence

combined single limit for automobile liability and property damage; and/or:

If transporting in a vehicle rated for 16 passengers or more, minimum

coverage shall be five million dollars ($5,000,000) per occurrence combined

single limit for automobile liability and property damage?

Answer: Yes – FMCSA compliance if transporting in a vehicle rated for 15

passengers or less, minimum coverage of one million five hundred

thousand dollars ($1,500,000) per occurrence combined single limit for

automobile liability and property damage

7. If a vendor states they transport 8 passengers or less in a vehicle that was

designed to carry more passengers, will the Shelby County

Government uphold the FMCSA Regulation 383.5 which states, “designed

to carry” vehicles refer to the number of designated seats as originally

designed? Meaning if a vendor states they only carry 8 passengers on a

vehicle, but that vehicle was originally designed to carry 9-15 passengers,

will the Shelby County Government follow federal guidelines and require

that vendor to have a Motor Carrier number? FMCSA Regulation 383.5

would apply

8. Will the Shelby County Government check the VIN numbers of vendors

vehicles to confirm their vehicles are compliant with FMCSA Regulation

383.5? No

9. Does the Shelby County Government require vendors to have 24/7

recording devices in their transport vehicles? No

10.Does the Shelby County Government require vendors to have been in

business for a specific number of years to ensure company stability?

Minimum 3 years

Sincerely,

Signed Original on File

Monica Valentine, Buyer

Purchasing Department

Shelby County Government

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Prisoner Transportation Services - Questions and Answers No. 1

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