Printing Open Enrollment Materials for MMB

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*****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****

PURPOSE: The purpose of this Request for Proposal (RFP) is to establish a contract for the printing, processing, and delivery of Open Enrollment (Health Insurance) Booklets for the Minnesota Management and Budget (MMB) – State Employee Group Insurance Program (SEGIP). Contract Release P-978.

CONTRACT VALUE:  The estimated total dollar value of the contract for one year is approx. $20,000.00 to $30,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD:  The term of this contract is anticipated to be from September 1, 2025 to August 31, 2027, with the option to extend up to an additional three (3) years in increments determined by the State.

QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, May 16, 2025.  All questions received by the due date and time will be responded to via an addendum.  Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:
1.        Attachment A: Responder Declarations
2.        Attachment B: Exceptions to State's Standard Terms and Conditions
3.        Attachment D: Responder Forms
a.        Veterans Preference Form
b.        Workforce and Equal Pay Declaration Page
4.        Attachment E: Additional Information
5.     Exhibit D: Pricing
a.        Exhibit D, Supplement 1: Sample Invoice and Sample Quote
b.        Exhibit D, Supplement 2: Price Schedule

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