Printing of the 2024 Enchanted Mountains Activities Guide
| Agency: | Cattaraugus County |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 7, 2023 |
| Due Date: | Jan 9, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Due Date:
Tue, 01/09/2024 - 10:00am
Department:
Tourism
Sealed bids for the purchase of certain services for the Cattaraugus County Department of Economic Development, Planning and Tourism, according to specifications, will be received by the undersigned until Tuesday, January 9, 2024 at 10 a.m., at which time they will be publicly opened by the undersigned, under the direction of the Development & Agriculture Committee of the Cattaraugus County Legislature at the County Center, Little Valley, New York.
BidsALL BIDS MUST BE SEALED AND CLEARLY MARKED AS FOLLOWS:
“PRINTING OF THE 2024 ENCHANTED MOUNTAINS ACTIVITIES GUIDE”
Any bid not clearly marked will not be considered.
Bid PacketYou may either download the bid packet (bid sheets and instructions) or bidding sheets and instructions may be obtained at the Cattaraugus County Department of Economic Development, Planning and Tourism, 303 Court Street, Little Valley, NY 14755. Call Samantha Hayes at (716) 938-2307 or email at SLHayes@cattco.org . The may also be found on this website at https://www.CattCo.org/bid-request
All bids received are subject to all federal and state laws, rules and regulations.
A NON-COLLUSIVE BIDDING CERTIFICATE must accompany all bids. Any bid submitted without such certificate will not be accepted. Any bid not meeting ALL specifications will not be considered.
Send Bids
All bids should be sent or delivered to the office of the Clerk of the Legislature, 303 Court Street, Little Valley, NY 14755.
The County Legislature reserves the right to reject any or all bids, to waive any informality, and to accept the lowest responsible bid.
Mr. Jack Searles, County Administrator
County Center - 303 Court Street, Little Valley, NY 14755
If your printing company is interested in bidding on the 2024 ENCHANTED MOUNTAINS Activities Guide, with a fold out map, please review the following project description and minimum specifications sheets. *Please note: There will be no need for prepress costs in this printing bid. All artwork will be delivered to the chosen printer as plate ready files set up to that printer’s specifications. Final files will be supplied to printer’s specs and ready to print. Printer must show one contract color proof before going to press.
Cattaraugus County is planning to produce a multi-page travel guide, four colors throughout, with a foldout map. The guide must be printed in the United States. *** A 2023 copy of the guide and the 2023 map can be sent to printer as a sample upon request.
- Delivery Date Deadline: Please include expected delivery date
- Quantity: 90,000 | 100,000 | 110,000
- Size: 8 3/8”’ x 10 7/8” Finished
- Paper Stock: Please see Paper Options on next page. Please supply paper sample with bid.
- Foldout Map Insert for the middle of the Enchanted Mountains Activities Guide: 20” x 27;” Production size (with bleed) 20.25” W x 27.25” H. Folded in half, then half again, then half a third time to fold down to 6.6875” x 9.8125;” 70lb. gloss text, 4/4 color, trimmed and attached with fugitive glue in the center of the guide to be easily removed without ruining the integrity of both the guide and map insert.
- Print: Four-color process and bleeds on all four sides throughout, spot, in-line gloss varnish on cover.
- Binding: Fold, gather, saddle stitch, and trim to size – guide should be collated with map in center (fugitive glue), interior and then cover.
- Remarks: Blue line and match prints to be included.
- Packaging: Pack in cartons not to weigh more than 20 pounds ...
- FOB: Seven zip codes - Bid to include delivery cost
Read the full specifications in the bid packet.
Attachment Preview
MINIMUM SPECIFICATIONS FOR
2024 ENCHANTED MOUNTAINS
ACTIVITIES GUIDE
FOR
CATTARAUGUS COUNTY DEPARTMENT OF
ECONOMIC DEVELOPMENT, PLANNING AND TOURISM
Cattaraugus County Department of
Economic Development, Planning and Tourism
303 Court Street
Little Valley, NY 14755
1
TABLE OF CONTENTS
PAGE
Notice to Bidders ------------------------------------------------------------ 2
Instructions to Bidders ----------------------------------------------------- 3
Detailed Specifications ----------------------------------------------------- 5
Bid Sheet ---------------------------------------------------------------------- 6
Non-Collusive Bidding Certification ------------------------------------ 7
Legal Status Information -------------------------------------------------- 8
Bid for Performance -------------------------------------------------------- 9
NOTICE TO BIDDERS
Sealed bids for the purchase of certain services for the Cattaraugus County Department of Economic
Development, Planning and Tourism, according to specifications, will be received by the undersigned until
Tuesday, January 9, 2024 at 10 a.m., at which time they will be publicly opened by the undersigned, under
the direction of the Development & Agriculture Committee of the Cattaraugus County Legislature at the County
Center, Little Valley, New York.
ALL BIDS MUST BE SEALED AND CLEARLY MARKED AS FOLLOWS:
“PRINTING OF THE 2024 ENCHANTED MOUNTAINS ACTIVITIES GUIDE”
Any bid not clearly marked will not be considered.
Bidding sheets and instructions may be obtained at the Cattaraugus County Department of Economic
Development, Planning and Tourism, 303 Court Street, Little Valley, NY 14755. Call Samantha Hayes at (716)
938-2307 or email at SLHayes@cattco.org.
All bids received are subject to all federal and state laws, rules and regulations.
A NON-COLLUSIVE BIDDING CERTIFICATE must accompany all bids. Any bid submitted without such
certificate will not be accepted. Any bid not meeting ALL specifications will not be considered.
All bids should be sent or delivered to the office of the Clerk of the Legislature, 303 Court Street,
Little Valley, NY 14755.
The County Legislature reserves the right to reject any or all bids, to waive any informality, and to accept the
lowest responsible bid.
Mr. Jack Searles
County Administrator
County Center – 303 Court Street
Little Valley, NY 14755
2
INSTRUCTIONS TO BIDDERS
1. BID FORM:
Bid shall be submitted on these Cattaraugus County bid
9. EXECUTORY CLAUSE:
forms or bid will not be considered. Bid must be typed or
This EXECUTORY CLAUSE shall be a part of any
printed in ink. Original autograph signatures in ink are
agreement entered into pursuant to this bid: It is
required. Facsimile or rubber stamp signatures will not be
understood by the parties that this agreement shall be
accepted.
executory only to the extent of the monies available to the
County of Cattaraugus and appropriated therefore no and
2. CHANGES:
liability on account thereof shall be incurred by the County
Any change in wording or interlineations by a bidder of the
beyond the monies available and appropriated for the
inquiry as published by Cattaraugus County shall be reason
purpose thereof.
to reject the proposal of such bidder, or in the event that
such change in the Invitation to Bid is not discovered prior
10. DELIVERY SCHEDULE:
to entering into a contract, to void any contract entered into
Delivery must be made within the period of time set forth
pursuant to such bid.
in specification. Delivery time is of the essence of the
contract to be awarded pursuant to this bid. Failure to meet
3. INFORMALITIES:
delivery schedule as per accepted bid may result in legal
The County may consider informal any bid not prepared
action by Cattaraugus County to recover damages.
and submitted in accordance with the provisions hereof and
may waive any informalities or reject any and all bids. The
11. PRICES:
contract award will be made to the responsible bidder
Prices shall be quoted F.O.B. destination, delivered inside
submitting the lowest acceptable bid. Conditional bids will
and installed, or as otherwise specified in the specifications.
not be accepted.
“Tailgate Delivery” will not be accepted unless specified
by the County
4. BID TIME:
Any bid may be withdrawn prior to the above scheduled
12. TRANSPORTATION CHARGES:
time for the opening of bids, or authorized postponement
Collect transportation charges will not be paid by the
thereof. Any bid received after the time specified shall not
County. All freight, cartage, rigging, postage or other
be considered.
transportation charges shall be prepaid.
5. INVESTIGATIONS:
The County may make such investigations as it deems
necessary to determine the ability of the bidder to perform
the work, and the bidder shall furnish to the County all such
information and data for this purpose as the County may
request. The County reserves the right to reject any bid if
the evidence submitted by, or investigations of, such bidder
fails to satisfy the County that such bidder is properly
qualified to carry out the obligations of the contract and to
complete the work contemplated therein.
6. BID ENVELOPE:
Each bid must be submitted in a sealed envelope clearly
marked as to contents therein, bearing on the outside the
name and address of the bidder. If sent by mail, the sealed
envelope containing the bid must be enclosed in another
envelope labeled as specified.
7. NON-COLLUSIVE CERTIFICATION:
Non-collusive bidding certification shall be made by each
bidder in the form provided and shall be submitted as a part
of the bid. Bids submitted without non-collusive bidding
certification will be considered irregular and may be
rejected by the County.
8. CONTRACT AWARD:
Contract(s) or purchase order(s) will be awarded after due
consideration of the suitability of goods and/or services bid
to satisfy these specifications, the total cost of such goods
and/or services including all cost elements, and the
timeliness of the agreed upon delivery date.
13. TAXES:
No taxes are to be billed to the County. Bid shall not
include any Federal, State, or local excise, sales,
transportation, or other tax unless Federal or Sate law
specifically levies such tax on purchases made by political
subdivision. Any applicable taxes from which the County
is not exempt shall be listed separately as cost elements,
and added into the total net bid.
14. COMPLIANCE WITH LAWS:
The successful bidder shall comply with all laws, rules,
regulations and ordinances of the Federal Government, the
State of New York and any other political subdivision or
regulatory body which may apply to its performance under
this contract.
15. CONTRACT ASSIGNMENTS:
The bidder shall not assign, transfer, sublet, or otherwise
dispose of this contract, or of its right, title or interest in the
contract, or its power to execute the same, to any other
person or corporation without the previous consent, in
writing, of the Chairman of the Cattaraugus County
Legislature.
16. CASH DISCOUNT:
ANY CASH DISCOUNT, which is a part of a bid, will be
considered as a reduction in the bid prices in determining
the award of the bid. Date of invoice must not precede date
of delivery. The County policy is to pay all claims in a
timely manner within the specified time. However, if for
some reason payment is delayed, the County will take the
discount when payment is made. If this is unsatisfactory,
3
please quote net. The County will not pay any interest
charges.
17. ALTERNATE ITEMS:
If material or services other than those specified in this bid
document are offered, the bidder must so state and furnish
at the time of bid opening. If so requested and as part of
this bid the following information in duplicate:
(a) Complete description of the item offered,
and detailed explanation of the differences
between the item specified and the item
offered. If, in the opinion of the Department
Head, sufficient detail is not presented as a
part of the sealed bid to permit definite
evaluation of any substitute item, the bid
will not be considered.
(b) Descriptive literature of item offered, for
evaluation.
18. ADDITIONAL INFORMATION:
Workmanship must meet with the approval of the
department head involved, and shall be first class in every
respect without exception and shall be equal to the best
modern practices. Materials furnished are to be new and
unused. All materials furnished or work performed are to
be guaranteed free from defects. Anything found defective
or not meeting specifications, no matter in what state of
completion, may be rejected and shall be made good by the
contractor at his own expense.
19. HOLD HARMLESS:
The successful bidder to whom the bid is awarded shall
indemnify and hold harmless Cattaraugus County and its
agents and employees from and against all claims,
damages, losses or causes of action arising out of or
resulting from such vendor’s performance pursuant to this
bid.
20. BID VALIDITY:
This bid is firm and irrevocable for a period of 45 days
from the date and time of the bid opening. If a contract is
not awarded within the 45-day period, a bidder to whom
the bid has not been awarded may withdraw his by serving
written notice of his intention to do so upon the Clerk of the
County Legislature. Upon withdrawal of the bid pursuant
to this paragraph, the County will forthwith return the
bidder’s security deposit.
21. CONTRACT INTEREST:
No official, or employee of the County, who is authorized
in such capacity, and on behalf of the County, to negotiate,
make, accept or approve or to take part in negotiating,
making, accepting, or approving this contract shall become
directly or indirectly interested personally in this contract
or in any part hereof. No officer or employee of, or for the
County, who is authorized in such capacity, and on behalf
of the County, to exercise any supervisory, administrative,
or other function, in connection with this contract, shall
become directly or indirectly interested personally in this
contract or in any part hereof.
22. OTHER CUSTOMERS:
Prices charged to Cattaraugus County are to be no higher
than those offered to any other governmental or
commercial consumer. If a bidder has a New York State or
a Federal GSA contract for any of the items, he shall so
indicate that he has said contract on these bid papers and
supply a copy of this contract within 5 days if so requested
by the County.
23. PRICE IS FIRM:
The unit prices bid shall remain firm, and any other charges
bid shall also remain firm, for delivery of the equipment,
material, work, or services described in this bid. No cost
increase shall be charged for any reason whatsoever.
24. BIDDER AFFIRMATION:
In executing this bid, the bidder affirms that all of the
requirements of the specifications are understood and
accepted by the bidder, and that the prices quoted include
all required materials and services. The undersigned has
checked all of the bid figures, and understands that the
County will not be responsible for any errors or omissions
on the part of the undersigned in preparing this bid.
Mistakes or errors in the estimates, calculations, or
preparation of the bid shall not be grounds for the
withdrawal or correction of the bid or bid security. In case
of error in extension of prices in the bid, the unit price will
govern.
25. INSURANCE:
The Successful Bidder shall secure and maintain, at its own
cost and expense, insurance coverage specified in
Appendix (A) attached hereto, complying with
Classification “(G)”, with insurance companies licensed in
the State of New York. Cattaraugus County must be
named as an additional insured for purposes of coverage,
but not for payment of premium. The Successful Bidder
shall file a certificate of insurance with the Cattaraugus
County Risk Manager covering all acts performed by the
Successful Bidder prior to performing pursuant to this
Agreement or receiving payment thereunder and shall be
responsible for updating the certificate as necessary
throughout the term of the Agreement. All certificates of
insurance shall provide that Cattaraugus County be given
thirty (30) days notice prior to non-renewal or cancellation
of these policies. Certificate of Insurance shall be
furnished by the bidder with its bid submittal.
26. STATE CONTRACTS:
The County reserves the right to purchase the commodity
being bid, from State Contract when it is most beneficial to
the County to do so.
27. LITIGATION:
In the event any litigation shall arise from this contract, the
laws of the State of New York shall control litigation,
regardless of which party shall institute such action.
4
MINIMUM PRINTING SPECIFICATION FOR
2024 ENCHANTED MOUNTAINS ACTIVITIES GUIDE
General: If your printing company is interested in bidding on the 2024 ENCHANTED MOUNTAINS Activities
Guide, with a fold out map, please review the following project description and minimum specifications sheets.
*Please note: There will be no need for prepress costs in this printing bid. All artwork will be delivered to
the chosen printer as plate ready files set up to that printer’s specifications. Final files will be supplied to
printer’s specs and ready to print. Printer must show one contract color proof before going to press.
Cattaraugus County is planning to produce a multi-page travel guide, four colors throughout, with a foldout map.
The guide must be printed in the United States. A 2023 copy of the guide can be sent to printer as a sample upon
request.
If you have any questions regarding this invitation to bid, please contact Samantha Hayes at (716) 938-2307 or
e-mail SLHayes@cattco.org.
Delivery Date Deadline: Please include expected delivery date
Quantity & Page Count:
See next page
Size:
8 3/8”’ x 10 7/8” Finished
Paper Stock: Please see Paper Options on next page.
Please supply paper sample with bid.
Foldout Map Insert for the middle of the Enchanted Mountains Activities Guide: 20” x 27;” Production size
(with bleed) 20.25” W x 27.25” H. Folded in half, then half again, then half a third time to fold down to 6.6875” x
9.8125;” 70lb. gloss text, 4/4 color, trimmed and attached with fugitive glue in the center of the guide to be easily
removed without ruining the integrity of both the guide and map insert.
Print: Four-color process and bleeds on all four sides throughout, spot, in-line gloss varnish on cover.
Binding: Fold, gather, saddle stitch, and trim to size – guide should be collated with map in center, interior and
then cover.
Remarks: Blue line and match prints to be included.
Packaging: Pack in cartons not to weigh more than 20 pounds, each carton should be
LABELED with “2024 ENCHANTED MOUNTAINS ACTIVITIES GUIDE” and quantity of guides in
the carton. Cartons must be packed to fit, no filler paper in top of carton.
FOB: Cattaraugus County (zip code 14755) and 6 locations (to zip codes 14131; 14468; 14701; 13607; 17601;
14001) at no additional cost. Bid to include delivery. Delivery is to arrive at our location (14755) between 9
a.m. and Noon. A document describing the Distribution instructions and amounts for each location can be
obtained by printer, prior to bid, by emailing SLHayes@cattco.org.
Material Furnished by County: *Please note: There will be no need for prepress costs in this printing bid.
All artwork will be delivered to the chosen printer as plate ready files set up to that printer’s specifications.
Files will be approved and ready to print. Printer must show one contract color proof before going to press.
5
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Issue Date: 04/15/2024 Contract Number: Chlorine 2024 Chlorine 2024 Description: The Office of
The New York State Contract Reporter
Bid Due: 5/06/2024
*THIS IS A SUBCONTRACTING OPPORTUNITY* ETR / IROQUOIS JOB CORPS CENTER, 11780 TIBBETS
ETR / Iroquois Job Corps
Bid Due: 5/01/2024
*THIS IS A SUBCONTRACTING OPPORTUNITY* ETR / IROQUOIS JOB CORPS CENTER, 11780 TIBBETS
Iroquois Job Corps
Bid Due: 5/01/2024
Issue Date: 04/01/2024 Contract Number: TBD CONTRACT ATTORNEY POSITION AVAILABLE Description: One full-time
The New York State Contract Reporter
Bid Due: 5/01/2024