Printers, Multifunctional Devices & Toners
| Agency: | Osceola County School Board |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 23, 2026 |
| Due Date: | Jan 29, 2026 |
| Solicitation No: | SDOC-26-B-018-IL |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Osceola County School Board
Osceola County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
Printers, Multifunctional Devices & Toners
Printers, Multifunctional Devices & Toners
Number
SDOC-26-B-018-IL
SDOC-26-B-018-IL
Type
Invitation to Bid
Invitation to Bid
Department
Information and Technology
Information and Technology
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
1.0 PURPOSE & OVERVIEW
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed Bids to furnish Printers, Multifunctional Devices & Toners for the use of The School Board of Osceola County, Florida (School Board). 2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to establish a contract for a period of one (1) year from March 10, 2026 during which time the successful Bidder shall guarantee firm prices for the item(s) awarded to him as specified in this bid. 2.01 PRODUCTS OR SERVICES TO BE PROVIDED
The purpose of this bid is to select bidder(s) to provide printers, multifunctional devices and toners on an as needed basis. There are two (2) lots of printers, multifunctional devices and toners that the District can award on a per item basis, per lot basis or all or none for the lots whichever is in the best interest to the District. Product is separated in lots by categories; 1) Printers and Multifunctional Devices, 2) Toners. LOT 1 – PRINTERS AND MULTIFUNCTION DEVICES:
The following three (3) manufacturers have been approved for use within the School District: HP, Kyocera, and Lexmark. The products listed on the Price Sheet must meet the applicable minimum specifications listed below which have been approved by Technology Services Department and Purchasing Department. Bidder(s) must provide the most current product with the model number, part number and attach your specification sheets to your bid submittal. The successful bidder must submit a letter from the manufacturer certifying that the bidder is authorized to sell, service and warrant items offered on this bid. All products must include an All-Inclusive three (3) year next-business-day exchange/on-site warranty, with the exception of classroom printers, which shall include the standard one (1) year manufacturer warranty. Minimum Specifications: Classroom Laser Printer
Memory 256Mb Memory
Print Speed 40 PPM Letter
Resolution 1200 dpi
Paper Drawer 250 Sheet Standard Paper Drawer
MP Paper Drawer 50 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit
Warranty Standard one (1) year manufacturer warranty. Administrative Color Laser Printer
Memory 512Mb Memory
Print Speed 30 PPM Letter Color/Monochrome
Resolution 600x600 dpi
Paper Drawer 500 Sheet Standard Paper Drawer
MP Paper Drawer 50 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner- Black Cartridge Shipped with Unit
Standard Yield Toner- Cyan (State number of pages on attached price sheet)
Standard Yield Toner- Magenta (State number of pages on attached price sheet)
Standard Yield Toner- Yellow (State number of pages on attached price sheet)
Additional Paper Drawer (optional) Additional 500 Sheet Paper Drawer Large Volume Monochrome Laser Printer (i.e. Report Card Printer)
Memory 512Mb Memory
Print Speed 50 PPM Letter
Resolution 1200 dpi
Paper Drawer 1000 (2x500) Sheet Standard Paper Drawers
MP Paper Drawer 100 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit Mid-Size Workgroup Monochrome Laser Printer
Memory 512Mb Memory
Print Speed 50 PPM Letter
Resolution 1200 dpi
Paper Drawer 500 Sheet Standard Paper Drawers
MP Paper Drawer 100 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit
Additional Paper Drawer (optional) Additional 500 Sheet Paper Drawer All In One Monochrome Laser Printer
Memory 256Mb Memory
Print Speed 30 PPM Letter Print Speed
Copy Speed 24 CPM Copy Speed
Resolution 600x600 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 50 Sheet Automatic Document Feeder
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit Large Format Laser Printer
Memory 1GB Memory
Print Speed 50 PPM Letter Print Speed
Resolution 600x600 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 100 Sheet Automatic Document Feeder
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit
Standard Yield Toner - Color (State number of pages on attached price sheet)
Additional Paper Drawer (optional) Must have ability to add Additional 500 Sheet Paper Drawer All In One Multifunction Color Laser Printer
Memory 1GB Memory
Print Speed 30 PPM Letter Print Speed
Copy Speed 24 CPM Copy Speed
Resolution 1200x1200 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 50 Sheet Automatic Document Feeder
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit
Standard Yield Toner - Color (State number of pages on attached price sheet) LOT 2 – TONERS:
This bid shall include several Manufacturers’ OEM Ink and/or Toner cartridges associated with Multifunction Printers, Fax Machines and Copiers. New/OEM is defined as newly assembled product that is OEM factory produced and has been assembled for the first time and meets product performance and reliability specifications. Customer(s) must be the first user of the product and item must have new product warranties. Pricing options will include:
• Discount % Off Manufacturers’ Established Catalog Price (you can list a range for example 25-35%). Printed Price Sheet will need to show Manufacturers’ price, discount % offered, School District Price.
• Online pricing showing discounted prices.
1.0 PURPOSE & OVERVIEW
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed Bids to furnish Printers, Multifunctional Devices & Toners for the use of The School Board of Osceola County, Florida (School Board). 2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to establish a contract for a period of one (1) year from March 10, 2026 during which time the successful Bidder shall guarantee firm prices for the item(s) awarded to him as specified in this bid. 2.01 PRODUCTS OR SERVICES TO BE PROVIDED
The purpose of this bid is to select bidder(s) to provide printers, multifunctional devices and toners on an as needed basis. There are two (2) lots of printers, multifunctional devices and toners that the District can award on a per item basis, per lot basis or all or none for the lots whichever is in the best interest to the District. Product is separated in lots by categories; 1) Printers and Multifunctional Devices, 2) Toners. LOT 1 – PRINTERS AND MULTIFUNCTION DEVICES:
The following three (3) manufacturers have been approved for use within the School District: HP, Kyocera, and Lexmark. The products listed on the Price Sheet must meet the applicable minimum specifications listed below which have been approved by Technology Services Department and Purchasing Department. Bidder(s) must provide the most current product with the model number, part number and attach your specification sheets to your bid submittal. The successful bidder must submit a letter from the manufacturer certifying that the bidder is authorized to sell, service and warrant items offered on this bid. All products must include an All-Inclusive three (3) year next-business-day exchange/on-site warranty, with the exception of classroom printers, which shall include the standard one (1) year manufacturer warranty. Minimum Specifications: Classroom Laser Printer
Memory 256Mb Memory
Print Speed 40 PPM Letter
Resolution 1200 dpi
Paper Drawer 250 Sheet Standard Paper Drawer
MP Paper Drawer 50 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit
Warranty Standard one (1) year manufacturer warranty. Administrative Color Laser Printer
Memory 512Mb Memory
Print Speed 30 PPM Letter Color/Monochrome
Resolution 600x600 dpi
Paper Drawer 500 Sheet Standard Paper Drawer
MP Paper Drawer 50 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner- Black Cartridge Shipped with Unit
Standard Yield Toner- Cyan (State number of pages on attached price sheet)
Standard Yield Toner- Magenta (State number of pages on attached price sheet)
Standard Yield Toner- Yellow (State number of pages on attached price sheet)
Additional Paper Drawer (optional) Additional 500 Sheet Paper Drawer Large Volume Monochrome Laser Printer (i.e. Report Card Printer)
Memory 512Mb Memory
Print Speed 50 PPM Letter
Resolution 1200 dpi
Paper Drawer 1000 (2x500) Sheet Standard Paper Drawers
MP Paper Drawer 100 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit Mid-Size Workgroup Monochrome Laser Printer
Memory 512Mb Memory
Print Speed 50 PPM Letter
Resolution 1200 dpi
Paper Drawer 500 Sheet Standard Paper Drawers
MP Paper Drawer 100 Sheet Multipurpose Tray
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner Cartridge Shipped with Unit
Additional Paper Drawer (optional) Additional 500 Sheet Paper Drawer All In One Monochrome Laser Printer
Memory 256Mb Memory
Print Speed 30 PPM Letter Print Speed
Copy Speed 24 CPM Copy Speed
Resolution 600x600 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 50 Sheet Automatic Document Feeder
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit Large Format Laser Printer
Memory 1GB Memory
Print Speed 50 PPM Letter Print Speed
Resolution 600x600 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 100 Sheet Automatic Document Feeder
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit
Standard Yield Toner - Color (State number of pages on attached price sheet)
Additional Paper Drawer (optional) Must have ability to add Additional 500 Sheet Paper Drawer All In One Multifunction Color Laser Printer
Memory 1GB Memory
Print Speed 30 PPM Letter Print Speed
Copy Speed 24 CPM Copy Speed
Resolution 1200x1200 dpi
Paper Drawer 250 Sheet Standard input tray
MP Paper Drawer 50 Sheet Automatic Document Feeder
Duplexing Automatic two-sided printing (Duplexing)
Supported Emulation PCL6 Supported Emulation
Network Card 10/100/1000BaseTX RJ45 Ethernet Network Interface
Standard Yield Toner - Black Cartridge Shipped with Unit
Standard Yield Toner - Color (State number of pages on attached price sheet) LOT 2 – TONERS:
This bid shall include several Manufacturers’ OEM Ink and/or Toner cartridges associated with Multifunction Printers, Fax Machines and Copiers. New/OEM is defined as newly assembled product that is OEM factory produced and has been assembled for the first time and meets product performance and reliability specifications. Customer(s) must be the first user of the product and item must have new product warranties. Pricing options will include:
• Discount % Off Manufacturers’ Established Catalog Price (you can list a range for example 25-35%). Printed Price Sheet will need to show Manufacturers’ price, discount % offered, School District Price.
• Online pricing showing discounted prices.
Dates(All times are listed as
EST
)
Broadcast Date
12/15/2025 8:00 AM EST
12/15/2025 8:00 AM EST
Question End Date
1/14/2026 12:00 PM EST
1/14/2026 12:00 PM EST
Due Date
1/29/2026 2:00 PM EST
1/29/2026 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 1/7/2026 | 9:00 AM | No | Virtual |
Documents
Total: 11
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 7
| Question | Date Asked | Answer | Date Answered |
| In an effort to make all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the full performance of the contract, I would like to schedule a site visit the week of December 29th, 2025. Please let me know what works with your schedules. | 12/22/2025 1:01:51 PM | ||
|
How many printers does the School District or schools normally order in a given year?
Is there information available on how many devices are ordered for each manufacturer (Kyocera, HP, Lexmark) in a given year? In the description and specifications of each machine; some are labeled as printers and some are "all in ones"; are the "all in ones", desktop copiers with the capability to print, scan, and copy? Laser printers are just that, a printer without the other capabilities; can some clarification be provided on which requests are for actual printers and what would be a desktop copier? |
1/12/2026 10:41:25 AM | ||
|
Does each school have the autonomy to choose their own vendor from the 3 vendors requested or is the choice of vendor made by the District?
|
1/12/2026 10:43:03 AM | ||
| How many printers did the district order over the last year or over the course of the previous contract? | 1/12/2026 10:44:36 AM | ||
| Does the district have a breakdown or analysis of how many devices were ordered from each manufacturer (Kyocera, HP, Lexmark)? | 1/12/2026 10:45:29 AM | ||
|
Can we get a list of the current printer fleet with Make/Model? Also, can we get a usage report with print volumes over the past 12 months?
|
1/14/2026 7:50:22 AM | ||
| In regards to 3.10 SBE/VBE participation goals. Is it a requirement for a responding bidder to be either SBE/VBE or subcontract to an SBE/VBE for services relevant to this bid? | 1/14/2026 10:33:46 AM |
Commodity Codes
Total: 46
| Code | Description |
| [204-79] | Printers, Digital |
| [206-72] | Printers, High Speed, Line Printers, and Printer Subsystems |
| [204-76] | Printers, Inkjet |
| [206-73] | Printers, Inkjet |
| [204-77] | Printers, Laser |
| [206-74] | Printers, Laser |
| [204-80] | Printers, Thermal |
| [206-77] | Printers, Thermal |
| [600-72] | Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.) |
| [203-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products |
| [207-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc. |
| [600-11] | Addressing Machines (Embossed Plate Type) and Embossing and Imprinting Machines, and Accessories (See Class 015 for Supplies) |
| [655-78] | Photo Identification Systems, Complete |
| [080-10] | Badges, Buttons, Emblems, and ID Cards, Celluloid and Plastic: Student, Faculty, Membership, Employee, etc. |
| [080-25] | Card Holders, All Types (See Class 578 for Metal) |
| [080-55] | Nameplates, Plastic |
| [990-32] | Driver's License Services |
| [990-49] | Incident Management Response Services (Includes Patient Tracking, Responder Credentialing, Asset and Inventory Management) |
| [939-37] | Electronic Equipment Maintenance and Repair |
| [939-52] | Mailing Machines and Equipment Maintenance and Repair |
| [939-55] | Multi-Function Office Machine Maintenance and Repair |
| [939-66] | Photographic Equipment (Not Including Graphic Arts, Microfilm, and X-Ray) Maintenance and Repair |
| [203-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products |
| [204-74] | Printer Sharing Devices |
| [204-75] | Printers, Dot Matrix |
| [204-76] | Printers, Inkjet |
| [204-77] | Printers, Laser |
| [204-78] | Printers, Pen Plotter |
| [204-79] | Printers, Digital |
| [204-80] | Printers, Thermal |
| [204-82] | Printers, Microcomputer (Not Otherwise Classified) |
| [206-70] | Printer Sharing Devices |
| [206-71] | Printers, Dot Matrix |
| [206-72] | Printers, High Speed, Line Printers, and Printer Subsystems |
| [206-73] | Printers, Inkjet |
| [206-74] | Printers, Laser |
| [206-75] | Printers, Pen Plotter |
| [206-77] | Printers, Thermal |
| [206-78] | Printers, Mainframe Computer (Not Otherwise Classified) |
| [207-72] | Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc. |
| [984-60] | Printers and Plotters, Computer (All Types), Rental or Lease |
| [207-20] | Braces: Monitor, PC's, CRT's, Desk Top Printers, etc. |
| [575-47] | Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc. |
| [600-72] | Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.) |
| [610-63] | Ribbons, Teleprinter and Teletype, All Types |
| [575-47] | Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc. |
Publications
Total: 0
| Publication | Date |
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