Print Production Equipment for Printing Services

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	323111 - Commercial Printing (except Screen and Books) 512110 - Motion Picture and Video Production 541430 - Graphic Design Services
Posted Date:	Dec 12, 2023
Due Date:	Dec 19, 2023
Solicitation No:	179483072
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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179483072 Addendum 1

Issue Date: 12/5/2023

Response Deadline: 12/19/2023 03:00 PM (CT)

Contact Information

Contact: Melisa Warner Procurement Specialist

Address: Procurement Services

Warehouse

Middle Tennessee State University

1500 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: 1 (615) 898-2511

Fax:

1 (615) 898-5597

Email: melisa.warner@mtsu.edu

Page 1 of 23 pages

Deadline: 12/19/2023 03:00 PM (CT)

179483072 Addendum 1

Event Information

Number:

179483072 Addendum 1

Title:

Print Production Equipment for Printing Services

Type:

ITB (Sealed)

Issue Date:

12/5/2023

Response Deadline: 12/19/2023 03:00 PM (CT)

Notes:

Please note: The University will be closed for the holiday break from December 22,

2023 - January 1, 2024. This bid will not be awarded before we leave for the holiday

break.

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

Download

BID_TERMS_AND_CONDITIONS_Oct_2018

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

Additional Information for Bid #179483072.docx

Download

Additional Information Concerning Bid #179483072

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

2 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

Page 2 of 23 pages

Deadline: 12/19/2023 03:00 PM (CT)

179483072 Addendum 1

3 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other MTSU Departments are required to purchase under this ITB.

Yes, I will comply

(Required: Check if applicable)

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1% Net 30).

Proposer is not required to submit a payment discount; however, the University will attempt to take advantage of any

payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30

days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal to be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 Licenses, Permits, and Certificates

Proposer must have all Licenses, Permits, and Certificates required by Federal and State Laws for the performance

of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of possession of

all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your bid to be

considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I agree

(Required: Check if applicable)

7 Award Criteria

An award for this shall be made to the lowest responsive and responsible bidder for all items considering the

following:

-Conformity to specifications

-Price

-Ability to perform

-Delivery (Delivery will be a factor in the award process)

-Department reserves the right to determine if they prefer a 36-month or 60-month lease

8 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

Page 3 of 23 pages

Deadline: 12/19/2023 03:00 PM (CT)

179483072 Addendum 1

9 Assignment and Subcontracting

Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-contractor(s). All subcontracts are subject to approval by University. Despite the existence

of subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Independent Price Determination

0 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, will comply

(Required: Check if applicable)

1 Contract Term Period

Departmental contract beginning approximately Date of Award through June 30, 2024 with four (4) options to extend

for a period of twelve (12) months each by the University. A 12-month period may be divided when contract is

awarded in any month other than July. It is understood and agreed that Procurement Services reserves the right to

extend the contract period resulting from this bid a maximum of one hundred and eighty (180) days beyond the

normal expiration date of such contract. Not to exceed a total of sixty-(60) months, per TCA Statute limiting term

contracts to sixty-(60) months.

Yes, I agree

(Required: Check if applicable)

1 Firm Price Period

2 Proposer agrees that their bid prices or bid discounts will be firm for one (1) year from date of award and any

discounts will be firm for five (5) years or sixty (60) months.

Yes, I Agree

(Required: Check if applicable)

1 Delivery Date

3 After reviewing all of the attachments, questions, and specifications contained in this bid request, enter your

delivery date in the field provided.

__ __ / __ __ / __ __ __ __

(Required)

1 Number of Years in Business

4 Company must have been in business providing commodity or service for three (3) years. Enter the number of

years your company has been in business.

(Required: Numbers only)

Page 4 of 23 pages

Deadline: 12/19/2023 03:00 PM (CT)

179483072 Addendum 1

1 Cancellation Notice

5 A Contract may be cancelled by either party with the giving of thirty-(30) days written notice of intent to cancel. In

addition, the University may cancel any Contract for cause effective immediately upon written notice of intent to

cancel. This Purchase Order is subject to the allotment of state and/or federal funds, and may be null and void

unless funds have been appropriated and are available for the purchase of the service or item, which forms the

basis of the Contract.

1 Termination for Non-Performance

The INSTITUTION may terminate the Agreement for non-performance, as determined by the INSTITUTION for

causes including, but not limited to: Failure to provide satisfactory quality of service, including, failure to maintain

adequate personnel, whether arising from labor disputes, or otherwise. Any substantial change in ownership or

proprietorship of the CONTRACTOR, which in the opinion of the INSTITUTION is not in University’s best interest, or

failure to comply with the terms of the Agreement. Failure to keep or perform, within the time period set forth herein,

or violation of, any of the covenants, conditions, provisions, or agreements contained in the Agreement. A voluntary

petition in bankruptcy is filed by CONTRACTOR or an involuntary petition is filed to place CONTRACTOR in

bankruptcy and the matter is not dismissed within ninety (90) days of the filing. Making a general assignment for the

benefit of its creditors, or taking the benefit of any insolvency act, of if a permanent receiver or trustee in

bankruptcy shall be appointed for the CONTRACTOR The INSTITUTION will provide to CONTRACTOR ten (10)

calendar days written notice of default. Unless arrangements are made to correct the non-performance issues to

the INSTITUTION’S satisfaction within ten (10) calendar days, the INSTITUTION may terminate the Agreement by

giving thirty (30) day notice of its intent to cancel the Agreement.

1 Request for Price Change

Written requests for price changes in Term Contracts after the Firm Price Period may be submitted in writing to

Procurement Services. Any increase will be based on the Vendor/Contractor's actual cost increase only as shown in

written documentation. All requests for Price Increases must be in writing must not constitute increases in profit and

must contain data establishing or supporting the General or Industry-Wide nature of the change. At the option of

the Purchasing Department: (1) The request may be granted, (2) The Contract may be cancelled and awarded to

the next lowest Responsive and Responsible Bidder whose Bid meets the requirements and criteria set forth in the

Invitation to Bid, (3) The Commodity/Service may be Readvertised for Award and Subsequent Cancellation, or (4)

Continue the Contract without change. Procurement Services will accept or reject all such written requests within

thirty-(30) days of the Date of Receipt. If approved, Procurement Services will notify the Contractor of the date the

Increase will be effective. Contractors must honor all Purchase Orders dated up to thirty-(30) days subsequent to

the Price Change Request at the Original Price. Contractors shall report Price Decreases immediately upon receipt

of the decrease, and the Institution shall receive Proportionate Price Reductions.

1 Price Increase Rejection

When Procurement Services rejects a request for a Price Increase, the Vendor/Contractor will be notified of the

Procurement Services’ intention prior to the first of the following month. At the option of Procurement Services, (1)

The Contract may be canceled and awarded to the next Lowest Responsive and Responsible Bidder whose bid

meets the requirements and criteria set forth in the Invitation to Bid; (2) The Commodity/Service may be re-

advertised for award and subsequent Cancellation, or (3) Continue the Contract without change.

1 Approval of Price Increase

9 Price Increases, when granted, will be effective on the first of the following month. No increase shall be effective

until approved. Approval of any Price Increase renews the FIRM PRICE/DISCOUNT PERIOD.

2 Tax Exempt Institution

0 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

Page 5 of 23 pages

Deadline: 12/19/2023 03:00 PM (CT)

179483072 Addendum 1

Print Production Equipment for Printing Services

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