Preventive Maintenance and Repair Service for HVAC Units for the Mercer County Library System

Agency: Mercer County
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Aug 2, 2019
Due Date: Aug 28, 2019
Solicitation No: CK09MERCER2019-18
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Preventive Maintenance and Repair Service for HVAC Units for the Mercer County Library System
  • Department: Purchasing, Finance
  • Category: Building Equipment¸ Supplies¸ and Services, Maintenance and Repair of Equipment, Miscellaneous Commodities and Services, The Trades: Electrical¸ Engineering¸ HVAC¸ Plumbing¸ and Welding
  • Bid/RFP #: CK09MERCER2019-18
  • Start Date: 08/02/2019
  • Close Date: 08/28/2019 11:00 AM

The County of Mercer request bids for preventive maintenance and repair of HVAC units for the Mercer County Library System. Bidders shall provide a hourly rate for two (2) years for preventive maintenance and repairs for the Library System. The County shall award two contracts to the low bidders for the annual preventive maintenance and repair for the Library System. All questions should be sent via email to imaldonado@mercercounty.org or call the Purchasing Department at 609-989-6710.

Attachment Preview

County of Mercer
McDade Administration Building, 640 South Broad Street, Trenton, NJ 08650-0068
SPECIFICATIONS FOR HVAC PREVENTATIVE MAINTENANCE
AND REPAIR FOR THE MERCER COUNTY LIBRARY
SYSTEM FOR A PERIOD OF TWO (2) YEARS
To Be Received On
August 28, 2019 at 11:00 A.M.
Prepared By:
Department of Purchasing
CK09MERCER2019-18
COUNTY OF MERCER
BIDDER’S DOCUMENT CHECKLIST
Please initial on the lines below for each document/section attesting to the fact that you have read
and/or included the documents with your bid.
Required
With
Bid
SUBMISSION REQUIREMENT ( IF CHECKED)
Read,
Signed
& Submitted
Respondent’s
Initial
A.
FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR REJECTION OF BID
Statement of Ownership Disclosure
Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)
Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire-
Submit Copy of State Certificate of Employee Information Report
Proposal Cost Form/Signature Page
Disclosure of Investment Activities in Iran Form
Sub-Prime Contractors Named (Applicable to: Electrical and Plumbing)
B.
REQUIRED NO LATER THAN TIME PERIOD INDICATED
B.1 SUBMIT DOCUMENTS AT TIME OF BID RESPONSE DUE DATE
Cooperative Purchasing System Conditions Reviewed
New Jersey Business Registration Certificate Must be Submitted Prior to Contract Award
Public Works Contractor Registration Certificate(s) for the Bidder and Electrical and
Plumbing Designated Subcontractors (Prior to Award, but effective at time of bid)
Business Registration Certificate Bidder (Prior to Contract Award)
Business Registration Certificate Designated Subcontrator(s) Electrical and Plumbing
(Prior to Contract Award)
Freon Certification
Three (3) references for similar projects
Certification of Available Equipment
Safety Certification
Complete and Signed Executive Order 98-1
Signed Insurance and Indemnification Requirements
C. Signed Continuity of Operation during Emergencies
Prevailing Wage Certification
Exceptions
One Original and One Copy of the Complete Bid Package
C. READ ONLY
Americans With Disability Act of 1990 Language
Sexual Harassment Guidelines
This checklist is provided for the bidder’s use in assuring compliance with required documentation;
however, it does not include all specifications requirements and does not relieve the bidder of the
need to read and comply with the specifications.
Name of Respondent:
Date:
By Authorized Representative:
Signature:
Print Name & Title:
CKO9MERCER2019-18 HVAC FOR THE LIBRARY
NOTICE TO BIDDERS
Notice is hereby given that on August 28, 2019 at 11:00 AM (Prevailing time), sealed bids will be
opened and read in public by the Purchasing Agent in the Mercer County McDade Administration
Building, 640 South Broad Street, Room #321 Third Floor, Trenton, New Jersey for:
CK09MERCER2019-18
HVAC PREVENTATIVE MAINTENANCE
AND REPAIR FOR THE MERCER COUNTY LIBRARY
SYSTEM FOR A PERIOD OF TWO (2) YEARS
Sealed bids will be received by the Mercer County Purchasing Agent acting as Lead Agent on
behalf of all contracting units located within the geographic boundaries of Mercer County for the
Mercer County Cooperative Contract Purchasing System.
Specifications and instructions to bidders may be obtained at the Purchasing Office or online at
www.mercercounty.org/bids
Bids shall be delivered in sealed envelopes and addressed to Purchasing Department, Room #321
Third Floor, 640 South Broad Street, P.O. Box 8068, Trenton, NJ 08650-0068.
Express and overnight mail shall be delivered to the Department of Purchasing, 640 S. Broad Street,
Room 321, Trenton, New Jersey 08611.
NOTE:
The United States Postal Service does not deliver priority or overnight mail directly to the County of
Mercer’s physical address. If a bidder chooses to use the United States Postal Service, it is the
bidder’s responsibility to ensure that the bid package is delivered by the bid opening date and
time. Any bid document received after the deadline established by the Department of Purchasing
will not be accepted, regardless of the method of delivery.
Bid Addenda will be issued on the website if the request for bid is posted on the County website;
therefore, all interested respondents shall check the website from the date issued through the
date of the bid opening.
Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.
COUNTY OF MERCER, NEW JERSEY
Purchasing Department
609 989 6710
CK09MERCER2019-18
CKO9MERCER2019-18 HVAC FOR THE LIBRARY
COUNTY CONTRACT PURCHASING SYSTEM
County Cooperative Contract Purchasing is specifically provided for in N.J.S.A. 40A:11-
11(6) and N.J.A.C. 5:34-7.21.
County Cooperative Contract Purchasing is a Cooperative Purchasing System that may
be created only by a county. Using only its own needs, the county advertises for the
receipt of bids and awards a contract to the successful bidder. With the approval of both
Mercer County and the vendor, contracting units located within the geographic
boundary of Mercer County may purchase under the contract subject to its specifications,
terms and conditions.
VENDOR WILL EXTEND CONTRACT PRICES TO THE
"COUNTY COOPERATIVE CONTRACT PURCHASING SYSTEM" PARTICIPANTS
1.
Check here if willing to provide the goods and services herein bid upon to local
governmental contracting units located within the County of Mercer without
substitution or deviation from specifications, size, features, quality, price or
availability as herein set forth. It is understood that orders will be placed directly by
the contracting units, subject to the overall terms of the contract to be awarded by
the County of Mercer, and that no additional service or delivery charges will be
allowed except as permitted by these specifications.
Check here if not willing to extend prices to contracting units located in the County
of Mercer. It is understood that this will not adversely effect consideration of this
bid with respect to the needs of the County of Mercer. The contract for the stated
needs of the County will be awarded to the lowest responsible bidder, and
specifically not made available to contracting units within the County of Mercer.
2.In accord with N.J.A.C. 5:34-7.25 (2),should the lowest responsive and responsible bidder
not choose to extend bid prices to local units within the Mercer County Cooperative, the
County of Mercer will seek if the next lowest bidder will be desirous of extending their
proposal to local units within the cooperative. In such instances the County of Mercer will
award to the lowest responsible bidder for the needs of the County of Mercer and award
to the next lowest responsible and responsive bidder extended prices to local units, within
the county. This will occur until a suitable willing proposer is desirous of extending prices or
the County is without a next lowest bidder desirous of extending pricing.
CKO9MERCER2019-18 HVAC FOR THE LIBRARY
INSURANCE REQUIREMENTS
The vendor shall maintain sufficient insurance to protect against all claims under Workers
Compensation as statutorily required, General Liability in the amount of $1,000,000.00 single
occurrence and $2,000,000.00 general aggregate and Automobile Insurance in the amount of
$1,000,000.00 combined single limit. Vendors are responsible to provide updated certificates as
policies renew. Depending upon the scope of work and goods or services provided, specific
types of insurance may not be required. The Mercer County Division of Insurance and Property
Management will make this determination.
In all cases where a Certificate of Insurance is required, the County of Mercer and Mercer County
Park Commission (if applicable) is to be named as an additional insured and named as the
certificate holder as follows: “County of Mercer, 640 South Broad Street, PO Box 8068, Trenton,
NJ 08650-0068”. The Certificate shall contain a 30-day notice of cancellation. The language shall
state the following:
“The County of Mercer and Mercer County Park Commission (if awarded through the Park
Commission) named as additional insured.”
CKO9MERCER2019-18 HVAC FOR THE LIBRARY

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