Prevention/Early Intervention Services

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 624190 - Other Individual and Family Services
Posted Date: Feb 4, 2019
Due Date: Mar 5, 2019
Solicitation No: 19-0014
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Due Date Description Document Pre-bid Conference
19-0014 3/5/2019 1:45:00 PM Prevention/Early Intervention Services

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SEDGWICK COUNTY, KANSAS
FINANCE DEPARTMENT
PURCHASING SECTION
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-
proposal/
REQUEST FOR PROPOSAL
#19-0014
PREVENTION/EARLY INTERVENTION SERVICES
FY 2019 – 2022
February 4, 2019
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide
delinquency prevention/early intervention services to youth and families in Sedgwick County. If your
firm is interested in submitting a response, please do so in accordance with the instructions contained
within the attached Request for Proposal. Responses are due no later than 1:45 p.m. CST, Tuesday, March
5, 2019.
Carefully review this Request for Proposal. It provides specific information necessary to aid participating
firms in formulating a thorough response. Should you elect to participate, submit one (1) complete
original, five (5) copies and one (1) electronic copy (USB) of the Proposal Response Form with any
supplementary materials to:
Attn: Britt Rosencutter
Sedgwick County Purchasing Department
525 N. Main St., Suite 823
Wichita, KS 67203
Responses must be sealed and marked on the lower left-hand corner with the firm name and address,
proposal number, and bid due date. Late or incomplete responses will not be accepted and will not
receive consideration for final award.
All contact concerning this solicitation shall be made through the Purchasing Section. Proposers
shall not contact county employees, department heads, using agencies, evaluation committee members or
elected officials with questions or any other concerns about the solicitation. Questions, clarifications and
concerns shall be submitted to the Purchasing Section in writing. Failure to comply with these guidelines
may disqualify the Proposer’s response
Sincerely,
Britt Rosencutter
Purchasing Agent
BR/ch
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Table of Contents
1. About this Document
2. Background
3. Mandatory Requirements
4. Scope of Service
5. Selection Criteria
6. Contract Period, Termination and Payment Terms
7. Request For Proposal Timeline
8. Insurance
9. Indemnification
10. Confidential Matters and Data Ownership
11. Proposal Conditions
Proposal Response Form
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1. About this Document
This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the County
is seeking a solution, as described on the cover page and in the following background information section,
not a bid or quotation meeting firm specifications for the lowest price. As such, the lowest price proposed
will not guarantee an award recommendation. As defined in Charter Resolution No. 68, Competitive
Sealed Proposals will be evaluated based upon criteria formulated around the most important features of
the product(s) and/or service(s), of which quality, testing, references, service, availability or capability,
may be overriding factors, and price may not be determinative in the issuance of a contract or award. The
proposal evaluation criteria should be viewed as standards that measure how well a vendor’s approach
meets the desired requirements and needs of the County. Criteria that will be used and considered in
evaluation for award are set forth in this document. The County will thoroughly review all proposals
received. The County will also utilize its best judgment when determining whether to schedule a pre-
proposal conference before proposals are accepted, or meet with vendors after receipt of all proposals. A
Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick
County reserves the right to select, and subsequently recommend for award, the proposed service(s)
and/or product(s) which best meets its required needs, quality levels and budget constraints.
2. Background
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties
with a population estimated at more than 511,000 persons. It is the sixteenth largest in area, with 1,008
square miles, and reportedly has the second highest per capita wealth among Kansas’ counties.
Organizationally, the county is a Commission/Manager entity, employs nearly 2,500 persons, and hosts or
provides a full range of municipal services, e.g. – public safety, public works, criminal justice, recreation,
entertainment, cultural, human/social, and education.
Sedgwick County is allocating approximately $582,000 annually in support of prevention and early
intervention programs targeted to youth at risk for juvenile delinquency. For the current grant fiscal year
2019, Sedgwick County funded a total of six grant programs averaging $86,500; awards ranged from
$25,760 to $187,952. The Sedgwick County grant funds are utilized as a component of a comprehensive
crime prevention program that includes state grant dollars allocated through the Sedgwick County
Department of Corrections. The state grant dollars allocated for crime prevention are expected to
fluctuate based on state revenues; funding recommendations for Sedgwick County crime prevention
grants will include a priority ranking that takes into account the state crime prevention allocation.
Programs with the most direct, quantifiable impact on juvenile crime/crime prevention will receive a
higher priority than programs with less direct impacts. Funded programs are subject to an annual
performance evaluation conducted by a professional evaluator and are required to track and report
specific data for this evaluation.
Grants are awarded and administered consistent with the Risk-Need-Responsivity (RNR) model of
intervention (http://www.sedgwickcounty.org/media/31356/risk_need_2007-06.pdf). Sedgwick County
sponsors a wide range of prevention efforts including programs for young children up to older teenagers,
however, all programs must include a participant risk assessment to ensure funds are utilized to serve
youth most at risk for future delinquency. Consideration for funding is based on ensuring a
comprehensive continuum of services for at-risk youth and their families in Sedgwick County.
Additionally, all grants are contingent on final budget approval by the Sedgwick County Commission.
Preference for funding is given to evidence-based model programs or programs demonstrating a strong
research basis showing positive effects reducing participant’s risk for future juvenile delinquency. To be
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considered an evidence-based model program, programs must meet the rigorous research standards as
defined by Blueprints for Violence Prevention (refer to http://www.blueprintsprograms.com/programs).
Programs other than Blueprint model programs may be considered evidence-based if they meet or exceed
the level of research the Blueprint model program uses in their determination (see
http://www.blueprintsprograms.com/resources/Blueprints_Standards_full.pdf for Blueprint research
requirements). Evidence-based practices (such as Motivational Interviewing, Cognitive Social Learning,
etc.) are also given preference over unproven methods of intervention.
Every year, Team Justice has set priorities by developing a Comprehensive Plan for Juvenile Justice and
Delinquency Prevention. The Comprehensive Plan approved on April 6, 2018 identifies three risk factors
commonly found with other risk factors. (https://www.sedgwickcounty.org/media/39696/compplan-2018-
final4618.pdf). Those three are antisocial personality, antisocial cognition and antisocial associates.
There is identification that the combination of risk related to family, school/work, leisure/recreation, and
substance abuse should be considered. The 2nd tier of risk factors (family, school/work, leisure/recreation
and substance abuse) provides the means to address the three priority risk factors.
The risk factors are based on the Risk Needs Responsivity (RNR) model of prevention and intervention.
All programs must utilize the Sedgwick County Brief Youth Risk Screening Instrument (JIAC Brief
Screen), on all youth program participants ages 10 or older, to be consistent with the RNR model of
intervention. Sedgwick County is committed to making an impact on the priority risk factors. County
prevention funding is one component of the community-wide effort to address these risk factors. All
programs and services funded through County prevention funds are expected to target the risk
factors and include measurable goals and outcomes towards this purpose.
Programs should be offered by experienced qualified organizations or individuals and provide services
that are designed to prevent youth from entering the juvenile justice system or preclude further
involvement in the system.
The targeted population includes children/youth at moderate to high risk for delinquency and their
families. Funding is not limited to children in any certain age category. Organizations may have an
opportunity to give presentations to clarify proposed services if requested by the grant review committee.
3. Mandatory Requirements
The County requires the most thorough and professional services available. The following requirements
are listed to assist proposers in understanding the objectives and in submitting a thorough response. All
proposals must speak to their ability to meet the following requirements. Please note a copy of an annual
audit or financial statement (if no audit is available) must be included with your proposal. If it is your
belief a mandatory requirement does not apply to your agency, this must be noted on the attached check-
off sheet. Any proposals that do not satisfactorily meet the mandatory requirements will not be
considered for funding. The successful proposer shall:
A. Agree to abide by the terms and conditions of any Federal/State/County contract provisions and
guidelines.
B. Have the capability of entering into a written agreement with the County, setting forth the specific
terms and conditions with which the proposer must comply.
C. Provide the agency's most recent annual audit, including any single Audit Act Reports that are
required of the agency (OMB A-133 or Title 2 Part 200 Uniform Guidance); or, financial
statement prepared by a professional accountant or accounting firm if no audit is available.
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D. Assure the County that grant funds will not be used to supplant existing resources, including
earned income generated from program activities. Prevention grant funding can be used to
expand an existing program or to create a new program but may not be used in place of current
funding. Additionally, any revenue earned from services funded through a prevention grant
must be collected, tracked, reported and used to further the program’s service objectives;
program revenue may not be reallocated to support other agency goals/services without express
written permission.
E. Ensure that quarterly status reports and information is provided documenting, service delivery
location(s), progress on meeting goals or risk loss of remaining funds.
F. Identify direct, measurable participant outcomes and methods of measurement (see outcomes
under Proposal Content Section below).
G. Appropriately fill out the Proposal Response Form, following the directions and ensuring the
narrative [which includes the statement of problem and community need, proposed service
location(s), use of evidence based practice(s) (EBP), the management plan and outcomes] is
no longer than ten pages with at least one inch margins and font no smaller than 12 pt.
The Proposal Response Form should provide complete information on the program.
Unrequested information, such as brochures, newspaper articles and videotapes, will not be
reviewed or considered as part of the proposal.
H. Provide services that include a participant risk assessment to determine risk for delinquency and
addresses prevention/early intervention relative to one or more of the following risk factors (see
Background and Objectives section above for more details):
Primary Risk Factors:
1) Antisocial Personality;
2) Antisocial Cognition; and,
3) Antisocial Associates;
addressed through Secondary Risk Factors
1) Family;
2) School/Work;
3) Leisure/Recreation; and,
4) Substance Abuse
4. Scope of Service
All proposals must speak to the agency's ability to meet the following desired criteria. Responses must
reflect in detail the degree to which they can be provided (address both in the narrative and on the check-
off sheet). The ability to provide these components will factor heavily in determining award(s).
Applicant agencies should:
A. Provide demonstration of knowledge and experience in providing a community-based
prevention/early intervention program to handle the needs of Sedgwick County youth and their
families. The selected programs should demonstrate ability to identify and sustain an adequate
referral base.
B. Provide culturally proficient services, which may include: multilingual services; multilingual
staff; culturally sensitive services including racial and ethnic disparity, gender and trauma
informed services; cross-cultural capacity; translation services; multi-cultural services or
capacity, etc. Programs must be prepared to observe and respond to cultural barriers.
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