Preliminary Engineering Report, Design Serv/ Const

THE CITY OF JACKSON
REQUEST FOR QUALIFICATIONS AND PROPOSALS
PRELIMINARY ENGINEERING REPORT, DESIGN SERVICES AND
CONSTRUCTION ADMINISTRATION

Date: April 23, 2026

Statements of qualifications and proposals are being requested from Engineering Firms with a strong
record in successfully assisting local governments with the preliminary report, final design, and
construction administration of Federally Assisted Projects. Responding firms should be qualified to
provide a Preliminary Engineering Report (PER), final design and construction administration services
for projects utilizing federal funds.

Plans are to contract, within a year from the date of this notice, a reputable Engineering Firm for
Preliminary Report, Final Design and Construction Administration services for Federally Funded
Projects related to community and economic development. This procurement could include Community
Development Block Grants (CDBG), Employment Incentive Program (EIP) Projects, Georgia
Environmental Facilities Authority (GEFA) Projects, Appalachian Regional Commission (ARC) Projects,
Economic Development Administration (EDA) Projects, and any other federally funded project in
compliance with 24 CFR 570.489(g). This procurement action may also lead to additional project
contracts and/or contract addenda for Preliminary Engineering Report (PER), design and construction
administration services, for State and Federally funded projects. This is not a request for retainer
services. Immediate plans call for services to assist with the Preliminary Engineering Report, Design
Services and Construction Administration Services for a CDBG project involving water & sewer
infrastructure improvements. Submitting firms will be re-considered, on a project-by-project basis,
should future federally funded opportunities arise in the next 24-month period from date of this notice.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) Federal Funds Engineering Experience, including HUD, EDA, ARC, etc.

3) Key personnel/qualifications

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fee Percentages (if any) associated with the Engineering Report (PER), for the
application, and Design and Construction Administration Services. If the City pursues a
2027 CDBG, the draft PER would be needed no later than December 31, 2026.

8) Errors and Omissions Insurance, please provide a copy.

9) Statement of Qualifications Form

10)Section 3 Certification Form (Only Submit with your Proposal if you are claiming Section
3 Status.)

The immediate project is subject to Federal and State contract provisions prescribed by the Georgia
Department of Community Affairs/and or other federal agencies listed above. The immediate project is
covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3
Business Concerns are encouraged to apply. Future federal projects may not require Section 3
compliance.

The City of Jackson also abides by the following laws as they pertain to HUD Assisted Projects: Title
VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights
Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of
1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with
Disabilities Act of 1990 (ADA); Architectural Barriers Act of 1968; and the Build America, Buy America
Act (BABA).

It is important to ensure that firms interested in submitting a proposal are aware that the project may
be subject to the Build America, Buy America Act (BABA), enacted as part of the Infrastructure
Investment and Jobs Act. BABA requires products purchased in connection with infrastructure projects
funded by Federal financial assistance programs to be produced in the United States, known as the
"Buy America Preference (BAP)". Specifically, this is a statutory requirement that Federal funding for
infrastructure projects use "covered materials" that are "American-made." The BAP applies to the
following products: Iron and steel; Manufactured products; and Construction materials.

Interested parties should request copies of the Statement of Qualifications Form and Section 3
Certification Form prior to preparing and submitting their proposal. Proposals should be received
electronically or by mail no later than 5:00pm on May 25, 2026.. Proposals received after the above
date and time may not be considered. We reserve the right to accept or reject any and all proposals
and to waive informalities in the proposal process. Questions can be sent to the email address below.
Proposal packages should be mailed to the name and address listed below:

Holly Bailey, City Manager, City of Jackson
134 South Oak Street

Jackson, GA 30233

Phone: 770-775-7535

Email: holly.bailey@cityofjacksonga.com

ENGINEERING
STATEMENT OF QUALIFICATIONS

NAME OF FIRM:

ADDRESS:

il, Years in Business in Present Form:

2. Firms History and Resource Capability to Perform Required Services:

3. Titles, Names, and Addresses of all Officers:

4. List categories in which firm is legally qualified to do business. Include Licenses

and Registration where applicable.

5. Does your carry Errors and Omissions Insurance?

6. If you were awarded the design, bid phase, and inspection for this project, what
percentage of construction would your fee be?

re Does your firm charge for the preliminary engineering report (PER)?
If yes, what would the charge be? $

Can your firm meet the draft PER deadline? YES NO

Engineering Statement of Qualifications Page |1

10.

1.

12.

List up to five (5) project which demonstrate skills to be used on
CDBG/EIP/EDA _ projects. Note project name, location, owner, year,
contract amount, and nature of firm's responsibility.

1;

2)

3.

4.

5.

List key personnel (with qualifications) likely to be involved on these projects and
explain their specific role in CDBG/EIP/EDA/RDF/ONEGEORGIA work.

List three (3) references for the Firm.

4:

2.

3:

Are you a Section 3 Business Concern? Yes No

If yes, the Attached Section 3 Business Concern Certification, Previous
Certification and Action Plan must be filled out, signed, notarized, and submitted
with your proposal.

If no, you will only need to submit the Section 3 forms if you are the successful
proposer.

Is the signed and notarized Section 3 Business Concern Certification, Previous
Certification and Action Plan attached to your proposal? Yes

Certifying that:

Mr./Mrs./Ms. (signature) being duly sworn
deposes and states that he/she is the (title)
of (name of firm) and that answers to the

foregoing questions and all statements herein contained are true and correct.

Engineering Statement of Qualifications Page | 2

Georgia Department of Community Affairs
Mandatory Section 3 Solicitation Package

This mandatory solicitation package has been developed in accordance with DCA's Section 3 Policy for
Covered HUD Funded Activities. DCA encourages all recipients, sub-recipients, contractors, and sub-
contractors to review this policy prior to completion of the solicitation package. For those awards that
meet the applicable Section 3 thresholds, this package must be returned in accordance with the
applicable instructions to the contracting entity prior to award or at the time of submission of a
bid/proposal in order to claim a Section 3 preference. The Section 3 Clause, required forms, and
instructions are included in this package. All Recipients and Sub-recipients of Section 3 covered
Assistance (including but not limited to contractors, sub-contractors, developers, grantees, CHDOs, non-
profits, and local government entities) are subject to compliance with regulations in 2 Part 75.

Additional provisions for Housing and Community Development Financial Assistance.

75.19 Requirements.
(a) Employment and training.

(1) To the greatest extent feasible and consistent with existing federal state and local laws and
regulations recipients covered by this subpart shall ensure that employment and training
opportunities arising in connection with Section 3 projects are provided to Section 3 workers
within the metropolitan area (or nonmetropolitan county) in which the project is located.

(2) Where feasible priority for opportunities and training described in paragraph (a)(I) of this section
should be given to:
(i) Section 3 workers residing within the service area or the neighborhood of the
project and
(ii) Participants in YouthBuild programs.

(b) Contracting

(1) To the greatest extent feasible and consistent with existing, Federal, state, and local laws and
regulations recipients covered by this subpart shall ensure contracts for work awarded in
connection with Section 3 projects are provided to business concerns that provide economic
opportunities to Section 3 workers residing within the metropolitan area (or nonmetropolitan
county) in which the project is located.

(2

Where feasible, priority for contracting opportunities described in paragraph (b)(I) of this section
should be given to:

(i) Section 3 business concerns that provide economic opportunities to Section 3 workers
residing within the service area or the neighborhood of the project, and

(ii) | YouthBuild programs.

Any bid/proposal claiming a preference must include the completed and signed Section 3 Self-
Certification and Action Plan and the Section 3 Business Concern Self Certification and be
submitted by the bid/proposal deadline.

The following Section 3 forms must be completed and returned prior to contract execution:

Section 3 Self Certification and Action Plan

e Previous Section 3 Compliance Certification

e Assurance of Compliance Certification
Additionally, if the contractor is claiming certification as a 51% owned by low or very low-income
residents or is certifying as a 75% workforce the Resident Self-Certification and Skills Data Form must

be returned for all employees who meet the low- or very low-income requirement as well as the
appropriate Section 3 Business Certification.

Section 3 Solicitation Overview and Instructions for

Contractors

The DCA Section 3 Policy requires that, when the Section 3 regulation is triggered, every
effort within the contractor's disposal must be made, to the greatest extent feasible, to offer all
available employment and contracting opportunities to Section 3 residents and Section 3
businesses based on the compliance methods below.

All Contracts and All Contractors must meet Section 3 compliance by:

A.

Giving notice of any and all opportunities for employment and contracting to residents of
the local Public Housing Authority (PHA), and other low and very low income area
residents and businesses, by posting the opportunity in community sources generally
available to low income residents and the general public. Exercising a minimum of
three (3) of the following listed sources must be completed prior to offering employment
to anyone not covered by Section 3 requirements:

The local community newspaper

The most widely distributed newspaper

Company or agency website

The management office of the local housing authority/homeless service
agency/local low income housing community

Local Workforce Board (i.e., Department of Labor)

Local office of the Georgia Division of Family and Children Services
Dodge Room http://www.construction.com/dodge/dodge.asp

Other locations as approved by DCA

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The recipient, sub-recipient or contractor must check the HUD Section 3 Business
Registry to determine if there are any Section 3 businesses in the County where the
work will be performed. If there are Section 3 businesses in the County that may be able
to perform the work, the recipient, sub-recipient or contractor must provide a copy of the
contracting opportunity(ies) (e.g., bid notices) to the Section 3 businesses. See the HUD
Section 3 Business Registry at: https://hudapps.hud.gov/OpportunityPortal/.

. Clearly stating in notices that the position is a "Section 3 covered position under the

HUD Act of 1968 and that Section 3 Residents and Business Concerns are encouraged
to apply."

. Placing the Section 3 Clause provided in Appendix A in ALL solicitations.

When possible, other activities may be done to demonstrate effort to comply with the
Safe Harbor Limits. These other efforts are listed in the appendix to part 75 of the Code
of Federal Regulations-24 CFR Part 75 and include:

Engaged in outreach efforts to generate job applicants who are Targeted Section 3 workers.

1) Provided training or apprenticeship opportunities.
2) Provided technical assistance to help Section 3 workers compete for jobs (e.g.,

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resume assistance, coaching).

3) Provided or connected Section 3 workers with assistance in seeking employment
including: drafting resumes, preparing for interviews, and finding job opportunities
connecting residents to job placement services.

4) Held one or more job fairs.

5) Provided or referred Section 3 workers to services supporting work readiness
and retention (e.g., work readiness activities, interview clothing, test fees,
transportation, childcare).

6) Provided assistance to apply for/or attend community college, a four-year
educational institution, or vocational/technical training.

7) Assisted Section 3 workers to obtain financial literacy training and/or coaching.

8) Engaged in outreach efforts to identify and secure bids from Section 3 business
concerns.

9) Provided technical assistance to help Section 3 business concerns understand
and bid on contracts.

10) Divided contracts into smaller jobs to facilitate participation by Section 3 business
concerns.

11) Provided bonding assistance, guaranties, or other efforts to support viable bids
from Section 3 business concerns.

12) Promoted use of business registries designed to create opportunities for
disadvantaged and small businesses.

13) Outreach, engagement, or referrals with the state one-stop system as defined in
Section 121(e)(2) of the Workforce Innovation and Opportunity Act

F. Linking residents or businesses to local resources that may be available to
help prepare them for applying for and achieving the opportunity.

G. Working with DCA, the recipient, sub-recipient or contractor as applicable in
developing a communication and follow up process to track and report all
Section 3 applications and hiring activities to ensure the reporting of
compliance efforts, and that contracting and sub- contracting are accurate.
Provide preference in hiring and contracting to Section 3 applicants and
contractors when employment or contracting opportunities are offered and all
requirements are met and remain equal. Contractors must:

1. Provide this package to all sub-contractors when soliciting bids for all
contracts or sub- contracts;

2. Meet all the same processes in A-E; and

3. Provide Preference to all sub-contractors meeting the definitions as
stated in Section VI of DCA's Section 3 Policy for Covered HUD Funded
Activities.

H. In order for Preference as a Section 3 Contractor to be factored into the
award decision, all elements of the solicitation criteria must be equal between
contracts. This means price and all other factors must be equal. Then the
contractors that elect Preference on the Certification and Action Plan form
that meet that Preference criterion will be provided Preference in the award
of the contract as provided in Part VI., Preferences and Eligibility of DCA's
Section 3 Policy for Covered HUD Funded Activities.

Example:

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Bill's electrical and Sue's Electrical bid a job where the housing authority has a budget of
$500,000. Bill bids $480,000 and elects a Preference as a Section business concern
because he qualifies as a Section 3 Business concern. Sue bids $450,000 but does not
elect any Preference. Both companies met all the other requirements. Sue will be
awarded the contract because Bill's bid was higher.

Important items to remember about receiving Preferences in contract award:

All contractors and/or subcontractors that elect a Preference and are
awarded a contract must be in compliance prior to the issuance of a Notice to
Proceed by DCA, the recipient, sub- recipient, or the contractor based on the
policies established for the applicable DCA funding program. The contractor
and/or subcontractor must maintain the elected Preference standard during
the entire contract or risk having the contract terminated for failure to comply.
See Appendix B for further details.

When a contractor and/or subcontractor that elected a Preference is unable
to identify a Section 3 resident or a Section 3 business for employment or
contracting opportunities, the contractor then must offer employment
related training to the Section 3 residents in the county. The training must
be provided according to Part VIl - Other Economic Opportunities in DCA's
Section 3 Policy.

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Appendix A
Section 3 Clause

Training and Employment Opportunities for Residents in the Project Area (Section 3,
HUD Act of 1968; 24 CFR 75)

(a) The work to be performed under this contract is subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3).
The purpose of section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.

(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 75,
which implement section 3. As evidenced by their execution of this contract, the parties to this
contract certify that they are under no contractual or other impediment that would prevent
them from complying with the Part 75 regulations.

(c) The contractor agrees to send to each labor organization or representative of workers with
which the contractor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the contractor's
commitments under this section 3 clause and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of Section 3 apprenticeship and
training positions, the qualifications for each; and the name and location of the person(s)
taking applications for each of the positions; and the anticipated date the work shall begin.

(d) The contractor agrees to include this section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 75, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding
that the subcontractor is in violation of the regulations in 24 CFR Part 75. The contractor will
not subcontract with any subcontractor where the contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR Part 75.

(e) The contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the contractor is selected but before the contract is executed,
and (2) with persons other than those to whom the regulations of 24 CFR Part 75 require
employment opportunities to be directed, were not filled to circumvent the contractor's
obligations under 24 CFR Part 75.

(f) Noncompliance with HUD's regulations in 24 CFR Part 75 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.

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Appendix B
Section 3 Contract Non-Compliance Cure /Termination Processes

This language is a component of contract compliance with the work to
which you are responding in this solicitation. The full requirements are
provided in the Section 3 Clause found elsewhere in this package and in
DCA's Section 3 Policy for Covered HUD Funded Activities.

Any recipient, sub-recipient or contractor claiming Preference must be in
compliance prior to issuance of a notice to proceed by DCA,
recipient, sub-recipient, or contractor based on the policies
established for the applicable DCA funding program. This preference
can be met by any of the three qualifications ( meets criteria within
the past 6 months):

1. 51% or more owned and controlled by low or very-low income persons

2. 75% or more of the labor hours are performed by Section 3
workers or YouthBuild Participants
3. 51% or more owned by current residents of Public Housing

The recipient, sub-recipient or contractor must maintain compliance
throughout the life of the contract. The contractor understands and agrees
that a compliance management firm may be used to conduct routine and
certified payroll reviews to ensure compliance. The Contractor agrees to
provide the payroll data in an Excel or Word format each time the payroll
is processed throughout the contract.

Failure to meet the Section 3 requirements will result in penalties up to
and including contract termination. Any contractor triggering the regulation
by doing any hiring or contracting once they are awarded the contract
through execution must comply with the Section 3 requirements by
executing the efforts on their Certification and Action Plan in accordance
with DCA's Section 3 Policy.

DCA, the recipient, sub-recipient or contractor shall execute these
remedies to achieve compliance in this order:

NON-COMPLIANCE CURE PROCESS

A. Based on the first observation or report of non-compliance with Section 3, the
recipient, sub-recipient or contractor will be sent an e-mail by the compliance
manager notifying them of their non-compliance issue. The recipient, sub-
recipient or contractor will have until the next payroll or 10 business days,
whichever is less, to bring the contract into compliance and/or justify in writing

why they cannot meet compliance requirements.

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