Preformed Thermoplastic Markings

Release Date May 28, 2026

Solicitation Number RFP-26-056

Solicitation Title PREFORMED THERMOPLASTIC MARKINGS

Services to be performed for El Paso County Department of Public Works – Highway Division

Responses will be received until 2:00 P.M., MT, Wednesday, June 24, 2026

Electronically through the Rocky Mountain E-Purchasing System

For additional information please contact Cody Walters, CPPB

Procurement Specialist

Email: CodyWalters@elpasoco.com

Phone: 719-520-6593

Documents included in this package Request for Proposal

Cover Sheet

Executive Summary

Specifications

Special Terms & Conditions General Terms & Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Vendor , (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Vendor in accordance with any terms and conditions set forth in this document, and (4) that the Vendor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Vendor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name:

Address: City/State/Zip:

Contact Person: Title:

Email: Phone:

Authorized Representative’s Signature: Date:

Printed Name: Title:

Email: Phone:

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Vendors who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is requesting proposals from qualified, experienced, professional Consultants to furnish all services, supplies, and delivery necessary for PREFORMED THERMOPLASTIC MARKINGS (“The Project”).

TERM OF CONTRACT: The awarded contract(s) is anticipated to commence on July 14, 2026, and shall remain in effect through December 31, 2027.

OPTION TO RENEW FOR SUBSEQUENT YEARS: The prices or discounts quoted in this Solicitation shall prevail during the specified term of the contract, at which time the County shall have the option to renew the contract for four additional one-year periods. Continuation of the contract beyond the initial period is a County prerogative and not a right of the Vendor and will be exercised only when such continuation is clearly in the best interest of the County. During the option period, the County will consider an adjustment to the pricing structure if the manufacturer or supplier notifies the Vendor of a price adjustment. It shall be understood that such price adjustments shall not exceed the amount passed on to the Vendor/supplier by the manufacturer. The Vendor shall notify the County of such adjustments during the option period at least sixty calendar days prior to the end of the then current contract year and must include detailed justification for the requested adjustment. The County reserves the right to reject any price adjustments submitted by the Vendor and/or to terminate the contract with the Vendor based on such price adjustments.

The County may consider an adjustment to the pricing structure outside of the option period, if not allowing such adjustment would be detrimental to the Vendor. The Vendor shall submit an immediate request for such an adjustment in writing to the Contracts and Procurement Division and must include detailed justification for the requested adjustment outside of the option period. This consideration is a County prerogative and there is no guarantee that the request will be accepted outside of the option period. The County reserves the right to accept, reject or negotiate any price adjustments submitted by the Vendor and/or to terminate the contract with the Vendor based on such price adjustments.

NON-APPROPRIATION: Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Vendor written notice of such non- appropriation

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Vendor responses and to review each Vendor Response:

May 28, 2026 Release Request for Proposal

June 5, 2026 @ 10:00 a.m. Deadline for Submitting Questions

June 24, 2026 @ 2:00 p.m. Response Submission Deadline

July 2026 Issue Notice of Intent to Award

July 14, 2026 (estimated) Contract Award

EXAMINATION OF CONTRACT DOCUMENTS IS RECOMMENDED: The Vendor is advised to

carefully examine the requirements outlined in the Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The submitter is expected to carefully examine the size and scope of the proposed work prior to submitting its submittal. The Submitter certifies that it has examined the location of the proposed Work and is familiar with the specifications and all contract documents related thereto, and the local conditions at the place where the Work may be performed. The Submitter should carefully check all the quantities and understand that the County will not be responsible for any errors or omissions on the part of the Submitter in making their submittal.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system, to Cody Walters, CPPB, Procurement Specialist, Contracts & Procurement Division, El Paso County. The Vendor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

ACCESSIBILITY COMPLIANCE: Should the Vendor provide a service which provides information and communication technology (ICT), the Vendor shall make commercially and technologically reasonable efforts to comply with all applicable provisions of C.R.S. §24-85-101, et seq., and the Accessibility Standards for Individuals with a Disability as established by the Governor’s Office of Information Technology (OIT) pursuant to Section C.R.S. §24-85-103 (2.5). Vendor shall also make commercially and technologically reasonable efforts to comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. The Vendor who provides ICT will also procure and provide an accessibility and compliance report utilizing the current ITIC Voluntary Product Accessibility Template (VPAT 2.5Rev WCAG) and/or manual testing reports from a qualified testing company to demonstrate reasonable efforts to comply with all State of Colorado technology standards.

El Paso County is soliciting responses from qualified, experienced vendors to provide all services, supplies, and delivery for PREFORMED THERMOPLASTIC MARKINGS. The services and materials to be purchased pursuant to this RFP are funded by El Paso County.

It is expected that the business and their team members have significant experience with this type of work and materials. The successful Vendor shall be considered and shall remain an independent Vendor throughout the term of any contract awarded pursuant to this Solicitation.

The successful Vendor shall be solely responsible for scheduling and coordinating work of the sub-contractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Vendor.

The successful Vendor shall provide and assume full responsibility for all services, supplies, and delivery necessary for completion of the services outlined in this Solicitation as awarded.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all submitters that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

I. BACKGROUND / GENERAL INFORMATION

El Paso County (EPC) Department of Public Works (DPW) is responsible for the planning, construction, operation, and maintenance of the County’s transportation infrastructure to ensure safe and efficient travel throughout unincorporated areas of El Paso County. To support these responsibilities, the County is issuing a single solicitation to establish contracts with qualified vendors to provide precut thermoplastic preformed markings necessary for the installation, replacement, repair, and maintenance of roadway markings in compliance with applicable federal, state, and local standards, including the Manual on Uniform Traffic Control Devices (MUTCD). The intent of this solicitation is to ensure reliable, cost-effective, and timely access to essential markings while maintaining flexibility, competitive pricing, and continuity of supply by awarding to one qualified vendor. Contracts resulting from this solicitation will be utilized on an as-needed basis by the Department of Public Works and other authorized County departments, with no minimum purchase quantities guaranteed.

II. SCOPE OF WORK

The Vendor must have a minimum of three (3) years of experience providing roadway preformed markings comparable in scope and volume to the materials requested in this solicitation. The Offeror must demonstrate the ability to supply products that meet applicable federal, state, and local standards, including the Manual on Uniform Traffic Control Devices (MUTCD). The Offeror must have an established business structure, adequate staffing, and operational capacity to fulfill orders on an as-needed basis and within reasonable delivery timeframes. The Offeror shall provide information in their proposal detailing their company and product offerings meeting the evaluation criteria – including specs regularly offered/available, delivery times, warehouse locations, and pricing for all items offered as shown in the pricing proposal form.

III. SPECIFICATIONS

Submitting Vendors shall provide information showing their products offerings meet or exceed the following specifications. Vendors may use tables for section 9 and 3 to in response to detail offered products meet specifications.

Common Properties & Benefits:

• Material comes pre-cut and ready to apply out of the package.

• No surface pre-heating required.

• Easily applied using a basic propane torch setup.

• Superior long-term retroflectivity.

• Excellent color retention and durability.

• Available in a full array of designs and colors.

• Custom designs based on customer and/or specifications needs.

• Available in many Federal/State/City/County specifications.

• Formulated using environmentally friendly lead-free pigments.

• Certifications offered with variations to accommodate products design and/or application:

o AASHTO M 249

o EPA 3052, 6010B, 6010 C

o ASTM D 6628

o BS 3262

o AASHTO T 250

o ASTM D36

o ASTM E 313

o Independent Lab Certification

Section 9 – Physical and Chemical Properties (125ml Thickness)

Physical Appearance:	Solid Thermoplastic Sheet	Product offered by Vendor Meets or Exceeds Spec?
Boiling Point:	Not applicable	Yes/No?
Melting Point:	105 C- 112 C (Ring & Ball Softening Point)	Yes/No?
Specific Gravity:	3.1 (dry plastic sheet)	Yes/No?
Vapor Pressure (mm Hg):	Not applicable	Yes/No?
VOC (%):	Negligible	Yes/No?
Evaporation Rate:	Not applicable	Yes/No?
Vapor Density:	Not applicable	Yes/No?
Solubility in Water:	Not applicable	Yes/No?
Percent Volatile:	Not applicable	Yes/No?
Flash Point:	>= 475 F (COC)	Yes/No?

Section 3 – Composition/Information on Ingredients

Ingredient:	CAS No.	% Wt	Product offered by Vendor Meets or Exceeds Spec?
Alkyd Resin	68333-62-0	0-27	Yes/No?
Maleic Modified Rosin Ester	8050-26-8	0-27	Yes/No?
Calcium Carbonate	471-34-1	20-60	Yes/No?
Titanium Dioxide	13463-67-7	0-14	Yes/No?
Glass Oxide	65997-17-3	20-45	Yes/No?
Polyamide Resin	NJTSRN-8769	5-15	Yes/No?
White Fused Aluminum Oxide	1344-28-1	0-15	Yes/No?

IV. EVALUATION CRITERIA

All proposals deemed acceptable shall be initially rated based upon the submitted requirements. Price is not a factor in the Technical Review scoring process.

The evaluation committee will score Responses based on the following criteria listed in order of importance:

• Meet or Exceed Requested Specifications (30%):

o The Vendor shall provide information confirming products offered meet specs as noted in Specifications section of this solicitation.

o Vendors shall be scored for this criteria based on how many items from the list they can provide.

• Availability and Warehouse Location (20%)

o The Vendor shall detail the locations of their warehouses that service the El Paso County area.

o The Vendor shall detail what products noted in this solicitation are stored, stocked, and delivered from these warehouses. If not from El Paso County area serving warehouses. The Vendor shall detail the next nearest warehouse that does provide products in question.

o Warehouse proximity to Southern Colorado preferred. If not available in Colorado, United States warehouses preferred.

o The Vendor shall detail which products are offered/delivered by their firm directly or by third party if applicable.

• Estimated Time of Arrival After Receipt of Order (30%)

o The Vendor shall detail their average estimated time of arrival for deliveries made to 3275 Akers Dr. or the general Colorado Springs area.

o The Vendor shall detail their methods of executing timely delivery of orders to customers.

Price will be evaluated after the technical evaluations and scores will contribute to the overall ranking.

• Pricing (20%)

o The Vendor shall complete the pricing form on page 9 of this solicitation and include separately in their proposal.

o Products not offered shall be marked N/A.

o The Vendor may include additional products relative to that requested in this RFP using the same table format as the pricing form in this solicitation.

V. RESPONSE FORMAT AND REQUIRED DOCUMENTATION

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective review process, responses must be submitted on 8.5” x 11” paper, with a minimum font of 10, and all pages should be numbered in the following manner: page or pages, with a maximum of forty (40) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation, that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the page limit. Requested items in the appendices will not be included in the page limit. Schedules may be submitted on 11" x 17" sheets and are counted as one page.

Submittals should be prepared simply and economically providing a straightforward, concise description of the Vendor’s ability to perform the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic bid Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Vendor is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late, it will not be included in the electronic lockbox.

The Solicitation Opening for RFP-26-056 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

A. Dial access number: 1-719-520-7660

B. Enter the participant-guest pass code: 51488#

C. Attendee access code: 1234#

Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Vendors must address the following information, numbered to directly correspond with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

1. Provide response without reference to El Paso County logo or company logo in one PDF document.

2. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. –Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page.

1. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

a. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

b. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

c. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

2. Provide documentation that satisfies the Required Document Requirements

a. Vendor Information Form

b. Proprietary / Confidential Statement

c. Subcontractor list (if applicable)

d. Exhibit 1 – Exceptions Form

e. Exhibit 2 – Lobbying Certification

f. Exhibit 3 – Non-Collusion Affidavit

g. Exhibit 4 – Minimum Insurance Requirements

h. Completed and signed Cover Sheet

i. Addendum(s) Acknowledgement, if applicable

3. Provide documentation that satisfies the criteria to be reviewed.

4. Provide the completed and signed Cover Sheet

5. Addendum(s) Acknowledgement, if applicable

6. Submission Form

7. Details of the Vendor’s Experience and Qualifications as described in the Evaluation Criteria

8. Additional Attachments, if applicable

II. ATTACHMENTS

B – Sample Purchase of Goods Agreement

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

Example Response Template: Respondents may make use of this example response template in drafting their proposals. This format is not required and does not represent the maximum information a respondent can provide in their proposal.

1. Does your company have at least three (3) years of experience providing roadway preformed markings comparable in scope and volume to the materials requested in this solicitation?

a. Yes or No

b. How many years of experience does your company have in distributing such products/materials?

2. Do the products/materials provided by your company meet applicable federal, state, and local standards, including the Manual on Uniform Traffic Control Devices (MUTCD)?

a. Yes or No

b. Detail which products/materials meet which standards or confirm all products/materials offered in proposal will meet all standards.

3. Detail your business structure, including staffing levels, operational capacity to fulfill orders on an as-needed basis within reasonable timeframes. Include any other information regarding you company’s qualifications to provide quality service to customers.

4. Detail estimated time of arrival for orders placed to 3275 Akers Dr. and/or the general Colorado Springs area.

a. Detail how your company ensures orders are fulfilled in a timely fashion.

5. Detail average stock levels of products/materials listed in this solicitation.

a. Detail any other means your company employs to ensure regular stock levels.

6. Include any other information that shows why your company is a suitable candidate to provide the products/materials and service to El Paso County.

Pricing Proposal: SUBMIT IN A SEPERATE SEALED ENVELOPE: Proposers shall submit pricing using the table below. Proposers may also provide pricing for additional items they offer not listed in the table. The pricing proposal shall be provided as a separate document in a sealed envelope, independent of the technical proposal. The pricing proposals will not be opened until all technical evaluations have been completed and proposals have been ranked. Vendors shall include pricing for related applicable products not listed in the table below, clearly noting percentage off of list price.

Product	Price	UOM	ETA ARO	Warehouse Location
4” X 3’ BLACK
4” X 3’ BLUE
4” X 3’ RED
4” X 3’ WHITE
8” X 3’ WHITE
12” X 3’ WHITE
4” X 3’ YELLOW
24” x 3’ WHITE
18’ 9’ REV LN
8’ STOP KIT WHITE FHWA
8’ AHEAD KIT WHITE FHWA
8’ “ONLY” WHITE FHWA
8’ “SLOW” WHITE FHWA
“DO NOT BLOCK” WHITE FHWA
12’ X 3’ NARROW ELONGATED LEFT
12’ X 3’ NARROW ELONGATED RIGHT
12’ X 1’8’ NARROW ELONGATED
20’ x 3’7” Combi Arrow Elongated Right FHWA
20’ x 3’7” Combi Arrow Elongated Left FHWA
12’ x 3’ Turn Arrow Elongated Left FHWA
12’ x 3’ Turn Arrow Elongated Right FHWA
12’ x 1’8” Straight Arrow Elongated FHWA
18’ x 5’8” Lane Reduction Arrow Left FHWA
18’ x 5’8” Lane Reduction Arrow Right FHWA

1. METHOD OF AWARD BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the County to award this Solicitation to the Vendor(s) who receive the highest scores when the Responses submitted by interested Vendors are reviewed by the County’s Response Evaluation Committee. For this Solicitation, the Evaluation Committee will score Responses based on the following criteria listed in no order of importance:

• Meet or Exceed Requested Specifications (30%)

• Availability and Warehouse Location (20%)

• Estimated Time of Arrival After Receipt of Order (30%)

• Pricing (20%)

A more detailed description of these criteria can be found on Page 6 of this document.

Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Vendor, risk, and incentives.

The County reserves the right to conduct negotiations with Vendors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Vendors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

2. MULTIPLE VENDOR AWARD: It is the County’s intent to award one or more contracts that are deemed to be in the best interest of El Paso County. Multiple contract awards is not a guarantee.

The County shall select those Vendors deemed to be most highly qualified to perform the required professional services after considering, and based upon, such factors as the ability of professional personnel, past performance, willingness to meet time and budget requirements, as well as current and projected workloads.

3. PRICE OFFERS SHALL BE FIXED AND FIRM: The prices offered by the Vendor shall remain fixed and firm. No changes in the Response shall be allowed after the date and time of the Solicitation opening due to an error by the Vendor. Responses may not be withdrawn after the time and date set for the Solicitation opening for a period of ninety calendar days.

4. POST INTENT TO AWARD MEETING: The Vendor may be required to attend a post intent to award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division once a Notice of Intent to Award has been issued.

5. COMPETENCY OF VENDORS – MINIMUM THREE (3) YEARS OF EXPERIENCE (ENSURE MINIMUM YEARS MATCH THROUGHOUT DOCUMENT) AND OPERATIONAL REQUIREMENTS: Proposals will only be considered from Vendors which have been engaged in the business of performing the Work as described in this Solicitation. Vendors must be able to produce evidence that they have an established satisfactory record of performance for a minimum of three (3) years and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract. The term ‘equipment and organization’ as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County.

The County may consider any evidence available to it (including, but not limited to, the financial, technical, and other qualifications and abilities of the Vendor) in making the award in the best interests of the County.

6. QUALIFICATIONS OF VENDOR: The County may make such investigations as deemed necessary to determine the ability of the Vendor to perform the work, and the Vendor shall furnish all information and data for this purpose as the County requests. Such information includes but not limited to: audited financial statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Vendor fails to satisfy the County that such Vendor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated therein. Conditional Responses will not be accepted.

7. PAST PERFORMANCE: The County may review Past Performance with El Paso County or another entity and/or make such investigations as deemed necessary to determine the ability of the Vendor to perform work outlined in this solicitation. If the County has terminated a contract with the Vendor within the past three (3) years, the Vendor may be asked to furnish information for this investigation as the County requests. Such information includes but not limited to: current/past company references, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Response if the evidence submitted by, or investigation of, such Vendor fails to satisfy the County that such Vendor is properly qualified to carry out the obligations of the Solicitation and to complete the work contemplated herein. Conditional Responses will not be accepted.

8. VALUE ADDED PROPOSALS ENCOURAGED: El Paso County is interested in maximizing the impact of expenditures as it relates to achieving additional value that would further benefit the County and its operations, as well as its community of citizens and their taxed base funding. As such, Vendors are encouraged to consider, develop, and propose value added concepts, programs, components that would further enhance the services/acquisition represented in this solicitation request. Suggestions for value added components include, but may not be limited to: Incentive and rebate programs, recommendations for enhancements, additional items/ services to be provided to the County, etc.

9. CONFLICTS WITHIN THE CONTRACT DOCUMENTS: In the event that conflicts exist within the Contract Documents, the policies stated in the following paragraphs shall govern: A. Specifications (Specifications). B. Addenda shall supersede all other Contract Documents to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

The Specifications are intended to agree and be mutually explanatory and shall be accepted and used as a whole and not separately. Should any item be omitted from the Specifications, it shall be implied that such omissions are contained as necessary for the proper execution of the work herein specified. Should any error or disagreement exist or appear to exist, the Vendor shall not avail itself of such manifestly unintentional error or omission but must have explained or adjusted by the County’s project manager before proceeding with the work in question.

10. CONSIGNMENT OF CONTRACT NOT ALLOWED: No part of this contract can be consigned to another Vendor.

11. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Response, the Vendor shall be required to identify any and all subcontractors that will be used in the performance of the contract resulting from this Solicitation. The Vendor shall also identify the capabilities, experience, and portion of the work to be performed by the subcontractor(s). The competency of the subcontractor(s) with respect to skill, responsibility and business standing shall be considered by the County when making the award in the best interest of the County.

12. LABOR, MATERIALS AND EQUIPMENT TO BE SUPPLIED BY THE VENDOR: Unless otherwise provided in this Solicitation, the Vendor shall furnish all labor, materials, and equipment necessary for satisfactory contract performance. When not specifically identified in this Solicitation, such materials and equipment shall be of a suitable type and grade for the intended purpose.

13. VARIATIONS ALLOWED IF INDICATED: For purposes of Response review, Vendors must indicate any variances to the Specifications, terms, and conditions, and attached Sample Agreement no matter how slight. If variations are not stated in the Vendor’s Response, it shall be construed that the Response fully complies with the Specifications, terms, and conditions, and attached Sample Agreement. Notwithstanding the above, it is hereby agreed and understood that the County reserves the right to reject these variations if they individually, or as a whole, do not meet the standards established in the Specifications.

14. ADDITIONAL SERVICES MAY BE PURCHASED DURING CONTRACT PERIOD: Although this Solicitation specifies locations where services are to be performed for the County, it is understood and agreed that the County may, during the term of the awarded contract, request additional services for the same or other locations within the proximity of the Project limits from the successful Vendor. This option, if exercised, is the prerogative of the County and shall be honored by the Vendor as a condition of contract award.

15. ACCIDENT PREVENTION: The Vendor shall be required to take safety precautions in an effort to protect persons and property. All Vendors, Vendors and sub-Contractors shall conform to all OSHA, State and County regulations while performing under the terms and conditions of the awarded contract. Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the Vendor which is responsible for same.

16. DEFICIENCIES IN WORK TO BE CORRECTED BY VENDOR: The successful Vendor shall promptly correct all deficiencies in service, delivery, and/or any work that fails to conform to the Contract Documents. All corrections shall be made immediately after such deficiencies and/or non-conformances are verbally reported to the Vendor by the County’s Project Manager. The Vendor shall bear all costs of correcting such rejected work. If the Vendor fails to correct the work, the County reserves the right to place the Vendor in default of its contractual obligations, obtain the services of another Vendor and charge the Vendor for these costs, either through a deduction from the final payment over to the Vendor or through invoicing.

17. COMPLETION OF WORK: The Vendor shall adhere to the timeline and milestones provided in its Response in which it will commit to perform the work and/or service. All work shall be performed in accordance with good commercial practice and the timeline and milestones shall be adhered to by the successful Vendor, except in such cases where the timeline will be delayed due to acts of God, strikes, or other causes beyond the control of the Vendor. In these cases, the Vendor shall notify the County of the delays in advance of the original timeline so that a revised timeline can be negotiated. Should the Vendor to whom the contract is awarded fail to complete the work within the timeline as stated in its Response or as subsequently approved, it is hereby agreed and understood that the County reserves the right to cancel the contract with the Vendor and to secure the services of another Vendor to complete the work. If the County exercises this right, the County shall be responsible for reimbursing the Vendor for work which was completed and found acceptable to the County in accordance with the Specifications. In addition, the County may, at its sole discretion, request payment from the Vendor, through an invoice or credit memo, for any additional costs over and beyond the original price which were incurred by the County as a result of having to secure the services of another Vendor.

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