Preferred Vendors List for Electrician Services at Downtown Park

Agency: City of Redmond
State: Washington
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Dec 7, 2023
Due Date: Jan 11, 2024
Solicitation No: IFB 10804-23
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Bid Number: IFB 10804-23
Bid Title: Preferred Vendors List for Electrician Services at Downtown Park
Category: Bidding & Contracting Opportunities
Status: Open

Description:

Click here to submit proposal.

Click here for proposal submittal instructions.

The city is soliciting bids from certified electricians to create a list of qualified vendors for externally produced events in Redmond at Downtown Park.

Optional Pre-Bid Meeting: Monday December 11th at 10:30 am at Redmond’s Downtown Park located at 16119 Redmond Way, Redmond, WA 98052 at the Buoyant pavilion stage.

Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid meeting with City staff.


Publication Date/Time:
12/7/2023 9:00 AM
Closing Date/Time:
1/11/2024 2:00 PM
Contact Person:
IFB Content:
Audrey Stenerson
Sr. Purchasing Agent
Email: astenerson@redmond.gov
Tel: 425-556-4201

Technical Contact:
Adrienne Genise
City of Redmond Parks Dept
Email: agenise@redmond.gov
Tel: 425-556-2363

Related Documents:

Attachment Preview

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
IFB 10804-23
Invitation For Bid
Preferred Vendors List for Electrician Services at Downtown Park
The City is soliciting bids from certified electricians to create a list of qualified vendors for
externally produced events in Redmond at Downtown Park.
Posting Date: December 07, 2023
Optional Pre-Bid Meeting: December 11 at 10:30AM (PST)
Questions (via email) due no later than January 4 at 2:00PM (PST)
Bids Due: January 11, 2024, at 2:00 PM (PST)
The City of Redmond, Washington requests interested parties to submit sealed bids for the above
referenced Invitation For Bid (IFB).
Background
The City of Redmond, WA is seeking qualified professional electrician services to create a preferred
vendors list for externally produced events at Downtown Park. These event venues may include 3-Phase
Power Systems. City of Redmond event producers may contract electrical services for events from vendors
approved by the City of Redmond.
Scope of Work
Provide labor and materials for electrical services for Downtown Park events. All project work areas are to
be left in clean condition prior to final inspection and acceptance. This work is subject to the prevailing
wage requirements of the State of Washington. The complete Scope of Work for this project is included as
Attachment A and the Site Plan / Map is included as Attachment B.
Subcontracting:
The City will not allow subcontracting of any kind to be performed on this work.
IFB 10804-23 – Preferred Vendors list for Electrician Services at Downtown Park
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Notice regarding site visits:
If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private
property.
Licenses and permits:
The contractor will be responsible for any licenses or permits.
Equipment and supplies:
Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform
these services.
Working site conditions:
Allowable working hours shall typically be 7am-3pm. Hours beyond this shall be coordinated with
Adrienne Genise
Term
This contract will be awarded for one (1) year, from January 15, 2024, to January 14, 2025. The City
reserves the right to renew this contract for four (4) additional one-year renewal terms, for a potential
maximum total term of five (5) years (Attachment D, Option for Renewal), provided that 1) Contractor is in
compliance with the terms and conditions of the contract and, 2) that the annual payment is cost-effective as
determined by the City, and 3) that sufficient funds have been appropriated by the City Council. The City
reserves the right to cancel this contract at any time, upon thirty (30) days written notice to the selected
Contractor.
The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable
prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the
bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may
request an annual price adjustment, to recognize and follow the most recently promulgated increases in
prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed
price adjustment.
Should the City exercise a renewal option, the City and Contractor may discuss any necessary changes to
services and will confirm price/rates prior to each renewal. Contractor shall notify the City in writing at least
thirty (30) days prior to any proposed price adjustment. Acceptance of such a request will be at the sole
discretion of the City.
Optional Pre-Bid Meeting
10:30AM (local time) on December 11, 2023. An optional pre-bid meeting will be held at Redmond’s
Downtown Park located at 16119 Redmond Way, Redmond, WA 98052 at the Buoyant pavilion stage.
IFB 10804-23 – Preferred Vendors list for Electrician Services at Downtown Park
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Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid
meeting with City staff.
Proposed Timeline
The following table outlines the anticipated schedule for this IFB process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
IFB Announced
Optional Pre-Bid Meeting
Questions Due
Bids Due
Selection of Contractor
Main Task Order Timeframe
Date
12/07/2023
12/11/2023
01/04/2024
01/11/2024
01/12/2024
01/15/2024 to 01/14/2025
Bid Due Date/Time
2:00PM (local time) on Thursday, January 11, 2024. The City of Redmond – Purchasing Division must
receive bids no later than said date and time. Bids received after such time will be returned unopened.
Bid Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this IFB on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted bids no later than said date and time.
Responses received after such time will be returned unopened. By submitting a bid, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Bid Requirements & Format
All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the
City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation
requested by the City. All responses will become property of the City and will not be returned. Bids must
include all information requested and meet all specifications and requirements outlined in this IFB. Bids will
be evaluated based upon the information submitted.
A complete response will include the following:
1. Bidders must complete and return Attachment C, Bid Submittal Sheet.
IFB 10804-23 – Preferred Vendors list for Electrician Services at Downtown Park
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a. Bids must include a list of references (including project name, contact name, and telephone
number/email address) of at least three (3) customer operations of similar scope and size,
current or completed within the last six (6) months. The City reserves the right to contact
references without prior notification.
b. Bids must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal.
c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of
Redmond business license as a requirement for performing these services. A Redmond
business license is required prior to performing any work, and Contractor must maintain the
business license in good standing throughout the term of its agreement with the City. A
Redmond business license application can be found at:
http://www.redmond.gov/BusinessLicense.
d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements, it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
Selection & Award
The City intends to create a preferred vendors list of electrical contractors to provide on-call electrical
services for externally produced events in Redmond’s Downtown Park. The preferred vendors list will be
created based on bidders who provide responsive bids that, in the opinion of the City, meets all
specification criteria. Selected vendors will be asked to sign one year agreement for terms and pricing upon
selection of a Contractor for a specified event, the City will issue a purchase order. There is no guarantee of
work as a result of being selected for our preferred vendors list.
During evaluation, the City may consider the following:
References – history of errors and omissions via reference checks
Ability to meet contract deadlines
Responsiveness to solicitation requirements
Compliance with statutes and rules relating to contracts or services
Proposed equipment
IFB 10804-23 – Preferred Vendors list for Electrician Services at Downtown Park
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Strength and stability of the company
Technical experience and strength and stability of proposed subcontractors
The City reserves the right to reject any or all bids and to waive any irregularities or information in the
evaluation process. The final decision is the sole decision of the City and respondents to this request have
no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary
interviews before final award. The City has the option not to award a contract at the end of this process.
Upon award, Contractor shall provide a list of key personnel assigned to supervise or work on the City’s
contracted sites and identify staff name, job title, licenses/certificates, and years of experience. The City’s
Project Administrator is to be notified in writing of any changes through the course of the project.
Terms and Conditions
The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at
any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
IFB 10804-23
Attachment A, Scope of Work
Attachment B, Downtown Park Electrical Map
Attachment C, Bid Submittal Sheet
Attachment D, Option for Renewal
Attachment E, City of Redmond Standard Terms and Conditions
Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and
Conditions (Attachment E) and the requirements of this solicitation. No changes or deviations from the
terms set forth in this document are permitted without the prior approval of the City.
Performance Criteria
Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance
with the highest standards and commercial practices. Charges of poor performance/service against the
Contractor shall be documented by the City and submitted to the Contractor for corrective action.
Continued poor performance shall be deemed a breach of City requirements and shall be the cause for
immediate termination of services.
Warranty
Contractor warrants the services will be free from defects in material and workmanship for a period of one
year following the date of completion and acceptance of the services.
IFB 10804-23 – Preferred Vendors list for Electrician Services at Downtown Park
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