Pre and Post Disaster Response Goods and Services

Agency: City of Dallas
State: Texas
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
  • 561720 - Janitorial Services
Posted Date: Oct 28, 2021
Due Date: Dec 3, 2021
Solicitation No: BD21-00016281
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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Project: Pre and Post Disaster Response Goods and Services
Ref. #: BD21-00016281
Type: RFP
Status:
Open
Open Date: Oct 28th 2021, 4:00 PM CDT
Questions Due Date: Nov 12th 2021, 5:00 PM CST
Close Date: Dec 3rd 2021, 1:00 PM CST
Days Left: 36
Project Description:

The City of Dallas (the “City”) is seeking proposals from qualified respondent(s) experienced in providing a multitude of goods and services to establish a three (3) year Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement. An ID/IQ term agreement is established when quantities of goods or services and/or delivery schedules cannot be determined. Goods or services shall be ordered on an as needed basis for the term of the agreement.

The selected respondent(s) will play a key role in enhancing the City of Dallas’ overall preparedness and ability to respond and recover from a variety of incidents. The selected respondent(s) will provide the requested goods and services in a way that reflects the mission, vision, and goals of the Office of Emergency Management (OEM).

Important Events:
Search
Status Event Name Location Description Dates Mandatory
Ongoing
Open Date Online Portal Posting date for the Opportunity Oct 28th 2021, 4:00 PM CDT N/A
Upcoming
Pre-Proposal MeetingS Microsoft Teams Multiple Pre-Proposal Meetings by Group. Scheduled will be posted later - https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2M5NTk0ZDEtYTBkNS00ZGMyLWJmM2MtZjA3NzY1Mjc0Nzdj%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%222d106a80- Nov 9th 2021, 1:30 PM CST - Nov 9th 2021, 3:30 PM CST No
Upcoming
Questions Due Date Online Portal Deadline to submit Questions Nov 12th 2021, 5:00 PM CST N/A
Upcoming
Close Date Online Portal Deadline for Submissions Dec 3rd 2021, 1:00 PM CST N/A
Commodity Codes:
NIGP 556 Mass Transportation - Transit Bus
NIGP 918 Consulting Services
NIGP 948 Health Related Services (For Human Services See Class 952)
NIGP 954 Laundry And Dry Cleaning Services
NIGP 20886 Sound or Music Editing Software, Microcomputer
NIGP 57895 Water, Potable (See 390-91 for Bottled Water)
NIGP 67062 Shower Stalls, Doors, and Tub Enclosures
NIGP 91039 Janitorial/Custodial Services
NIGP 91881 Natural Disasters (Fire, Flood, Wind, Quakes) Consulting
NIGP 93484 Toilets, Portable, Maintenance and Repair (Including Servicing)
NIGP 94847 Health Care Center Services
NIGP 95236 Emergency Food
NIGP 95237 Emergency Shelter
NIGP 95284 Supplemental Food Services
NIGP 95847 Freight Management Services
NIGP 95856 Health Care Management Services (Including Managed Care Services)
NIGP 95890 Traffic Safety Program Management Services
NIGP 96239 Hauling Services
NIGP 96240 Food Distribution Services
NIGP 96269 Personnel Services, Temporary
NIGP 96286 Transportation of Goods and Other Freight Services
NIGP 96884 Traffic Control Services (To Include Placement and Removal of Control Devices)
NIGP 97130 Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease
NIGP 97191 Warehouse Rental or Lease
NIGP 97773 Toilets and Showers, Portable, Rental or Lease
NIGP 98345 Laundry and Dry Cleaning Equipment, Commercial, Rental or Lease
NIGP 99029 Disaster Preparedness/Emergency Planning Services
NIGP 99030 Disaster Relief Services
NIGP 99046 Guard and Security Services
NIGP 99844 Food, Sale of Surplus and Obsolete Items
Supporting Documentation:
Search
File Type Description Date Created Actions
03 - BWI-FRM-622 Pre Bid Proposal Cover Memo.pdf Documentation
Apr 16th 2021, 11:11 AM CDT -
04 - BWI-FRM-623 Pre-Bid Pre-Proposal Form.xlsx Documentation
Apr 16th 2021, 11:11 AM CDT -
05 - BWI-FRM-627 Workforce Composition Form.doc Documentation
Apr 16th 2021, 11:11 AM CDT -
10182021 Insurance Requirements-RR-221015-POM-5177-BD21-00016281.pdf Documentation
Attachment 1 - Group 4
Oct 28th 2021, 4:57 PM CDT -
101821 RR Memo-RR-221015-POM-5178-BD21-00016281.pdf Documentation
Attachment 1 - Group 5
Oct 28th 2021, 4:57 PM CDT -
10202021 Insurance Requirements-RR-221019-POM-5209-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 10.pdf Documentation
Attachment 1 - Group 10
Oct 28th 2021, 5:10 PM CDT -
10252021 Risk Review Memo-RR-221015-POM-5179-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 9.pdf Documentation
Attachment 1 - Group 9
Oct 28th 2021, 4:58 PM CDT -
102821 RR-221015-POM-5174-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 1.pdf Documentation
Attachment 1 - Group 1
Oct 28th 2021, 5:13 PM CDT -
Contractor Ins Requirements-RR-221015-POM-5176-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 3.pdf Documentation
Attachment 1 - Group 3
Oct 28th 2021, 4:57 PM CDT -
Contractor Ins Requirements-RR-221019-POM-5207-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 6.pdf Documentation
Attachment 1 - Group 6
Oct 28th 2021, 5:10 PM CDT -
Contractor Ins Requirements-RR-221019-POM-5212-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 12.pdf Documentation
Attachment 1 - Group 12
Oct 28th 2021, 4:58 PM CDT -
Risk Review Memo-RR-221015-POM-5175-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 2.pdf Documentation
Attachment 1 - Group 2
Oct 28th 2021, 5:11 PM CDT -
Risk Review Memo-RR-221019-POM-5211-BD21-00016281, Pre and Post Disaster Response Goods and Services - Group 11.pdf Documentation
Attachment 1 - Group 11
Oct 28th 2021, 4:58 PM CDT -
Sample Contract Form Bid Services Formal.pdf Documentation
Apr 16th 2021, 11:12 AM CDT -
Specifications - Final.docx Documentation
Oct 28th 2021, 4:56 PM CDT -
Statement of Insurability and Quote (OPS-04).docx Documentation
Apr 6th 2020, 10:16 AM CDT -

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Requested Information:

Listed below are the documents and information needed to complete your submission:

Required Acknowledgements
Name Type # Files Requirement
I have read and agree to comply with the General Terms and Conditions. Data Type: True/False N/A Required
The vendor acknowledges by doing business or seeking to do business with the City of Dallas that he/she has been notified of the requirements under chapter 176 of the Texas Local Government Code and that he/she is solely responsible for complying with the terms and conditions therein. Furthermore, any individual or business entity seeking to do business with the City of Dallas who does not comply with this practice may risk award consideration of any City contract. Data Type: True/False N/A Required
I have read and agree to comply with the Code of Ethics per Chapter 12A of the City of Dallas Code of Ordinances. http://library.amlegal.com/nxt/gateway.dll/Texas/dallas/cityofdallastexascodeofordinances?f=templates$fn=default.htm$3.0$vid=amlegal:dallas_tx Data Type: True/False N/A Required
I have read and agree to comply with the Insurance Requirements detailed in Attachment 1. Data Type: True/False N/A Required
I have read and agree to comply with the Bonding Requirements detailed in Attachment 2. Data Type: True/False N/A Required
Proposal Submission Requirements
Name Type # Files Requirement
Request for Proposal Solictation Form File Type: Any (.*) Multiple Optional
Attachment 1 - Insurance Requirement File Type: Any (.*) Multiple Optional
Office of Business Diversity
Name Type # Files Requirement
OBD-FRM-623 Pre-Bid_Pre-Proposal Form File Type: Excel (.xls, .xlsx) Multiple Required
OBD-FRM-627 Workforce Composition Form File Type: Any (.*) Multiple Required
Group 1: Home Health Aide Services Requested Information
Name Type # Files Requirement
Brief history of the company, including, but not limited to, qualifications, experience, capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process/procedure for selecting qualified home healthcare assistants, assignment to individuals in need of assistance, documentation and tracking of each home healthcare assistants’ completed tasks. File Type: PDF (.pdf) Multiple Required
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process/procedure for selecting qualified home healthcare assistants, assignment to individuals in need of assistance, documentation and tracking of each home healthcare assistants’ completed tasks File Type: PDF (.pdf) Multiple Required
Group 2: Mass Feeding
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of processes for food safety protocols, measures taken to protect employees and the community (including use of personal protective equipment, social distancing at work/kitchens and during deliveries, use of gloves, handwashing procedures and cleaning/sanitizing workstations File Type: PDF (.pdf) Multiple Required
Group 3: Palletized Bottled Water Delivery
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for supplying, storing and delivery of bottled of water File Type: PDF (.pdf) Multiple Required
Group 4: Large Group Linen and Laundry Services
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for pick-up, tracking, weighing, cleaning, drop-off and reporting damaged or lost items File Type: PDF (.pdf) Multiple Required
Group 5: Unarmed Security Guard Services and Vehicular Traffic Flow Enforcers
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process/procedure for selecting qualified unarmed security guards and vehicular traffic flow enforcement, training, planning, and site set-up/staging File Type: PDF (.pdf) Multiple Required
Group 6: Equipment Rental
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for PDI, delivery and pick-up, service requirements, what is included in the proposed rental rates. i.e., wear items, screen cloth, belt damage, periodic maintenance, etc. File Type: PDF (.pdf) Multiple Required
Group 7: Freight Transportation Services
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for selecting qualified CDL holding drivers licensed drivers, dispatching and maintaining records of deliveries/pickup File Type: PDF (.pdf) Multiple Required
Group 8: Temporary Warehouse Space Rental and Logistics Services
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process/procedure for schedule of delivery and exports of palletized goods File Type: PDF (.pdf) Multiple Required
Provide list of all warehouse locations, address, total square footage, and available square footage within Dallas County. File Type: PDF (.pdf) Multiple Required
Provide list of equipment that will be used to facilitate unloading and loading process. File Type: PDF (.pdf) Multiple Required
Group 9: Janitorial Services and Bio-hazardous Cleanup
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for scheduling, staff selection and assignment, and proof of successful training on handling and disposal of bio-hazardous waste materials File Type: PDF (.pdf) Multiple Required
Group 10: Shelter Management
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for each area of responsibility for congregate and non-congregate shelter settings File Type: PDF (.pdf) Multiple Required
Group 11: Hotel Lodging
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for lodging guests in a shelter setting File Type: PDF (.pdf) Multiple Required
Group 12: Large Group Transportation Services (uses, Vans, and ADA Buses)
Name Type # Files Requirement
Three (3) recent client references are required, including the contact’s first and last name, phone number, email, and agency or company name. For the purpose of this RFP a recent client is defined as a business, entity, or agency that your company has provided a similar scope of work as outlined in this group within the last three (3) years. File Type: PDF (.pdf) Multiple Required
Experience (35 points): Brief history of the company, including, but not limited to, qualifications, experience, and applicable authorizations, licenses or certifications. File Type: PDF (.pdf) Multiple Required
Approach and Capability (35 points): Capabilities, resources and approach to providing the goods and as outlined in the scope. Should include a description of process for selecting professional drivers for group transportation services and documenting manifests File Type: PDF (.pdf) Multiple Required

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