Pre-Advertisement Notice for Replacement of Airfield Winter Weather Equipment Maintenance and Traini

Airport Winter Weather Equipment
Scope of Services
This scope outlines the expectations for the purchase, inspection, preventative
maintenance, repair, and training related to Airport Winter Weather Equipment for the
City of Atlanta at Hartsfield-Jackson Atlanta International Airport on behalf of the
Department of Aviation. These units will be used on an as-needed basis, particularly
for airfield operations during winter weather conditions. The goal is to ensure the
availability and proper operation of efficient, updated equipment that meets the City's
minimum performance requirements.
Key Expectations
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Performance:The objective of this procedure is for the Manufacturer to determine the
Multi-Tasking Equipment capabilities. Potential suppliers of the MTE Unit(s) in
response to requirements based on thisFspecification and SAE Documents shall
conduct capability tests based on this procedure. Testing is not required on the
production unit prior to delivery but should be conducted on a prototype or vehicle of
similar configuration with similar components and design to that being offered. In the
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absence of a prototype test, the Manufacturer will be permitted to test a delivered unit
after delivery at the Airport by a 3rd party.
Equipment ProcuremenRt: Ensure rapid production order turnaround with stringent
quality control for winter weather units that meet or exceed the City's minimum
operational and safetystandards.This approach must deliver reliability, efficiency, and
modern capabilities in time to meet the approaching winter season.
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Competitive Pricing: Suppliers must also present competitive pricing for each unit:
beyond base cost, all surcharges or schedule related cost impacts must be clearly
detailed in the SOQ/IFB.This pricing will be benchmarked against known airport winter
equipment MSRP averages.
Inspection of Parts: Conduct comprehensive inspections of equipment components
both pre-delivery and post-delivery to ensure functionality, durability, and compliance
with specifications.
Preventative Maintenance: Provide routine, scheduled maintenance to preserve
equipment readiness, reduce the risk of failure, and extend operational lifespan.
Repair Services: Deliver timely, qualified repair services, including availability of
emergency support during critical winter weather events.
Training: Provide hands-on and classroom-style training for City of Atlanta personnel,
covering safe and effective operation, routine checks, basic troubleshooting, and
emergency procedures for all supplied equipment. Training must be delivered by
qualified personnel and include user manuals and support materials.
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All services and equipment must comply with applicable City of Atlanta regulations and
be ready for immediate use during winter weather emergencies.
Equipment Requirements
1. Base Equipment
Item #1: Base Winter Operations Unit
The equipment must be capable of removing snow along airfield surfaces by clearing
bulk accumulation with the snowplow, sweeper, and high volume - high speed air. The
equipment will be required to effectively clear 12 + inch of snow, weighing 25 lbs. per
cubic foot from a runway that is 150 feet wide with an additional 50 feet of paved
shoulders and is 9250 long all in 10 minutes.
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The Multi-Tasking Equipment (MTE) for Airfield Snow Removal must meet SAE
standard ARP5548 Multi-Tasking Equipment (MTE) for Airfield Snow Removal.
It is the intent of this specification to describe an Airport Multi-Function Snow Removal
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High Speed, Multi-Tasking Snow Removal Unit to include Carrier Vehicle, Snowplow,
Rotary Broom, High Velocity Air Blast.
The Multi-Tasking Equipment mAust meet SAE standard ARP 5548 Multi-Tasking
Equipment (MTE) for Airfield Snow Removal High Speed, Multi-Tasking Snow
Removal Unit to include Carrier Vehicle, Snowplow, Rotary Broom High Velocity Air
Blast. The Multi-Tasking Equipment (MTE) must meet specifications of the FAA
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Advisory Circular AC 150/5220-20A Airport Snow and Ice Control Equipment. The
proposed equipment must be capable of operating in echelon with other airport owned
MTE's and snow brooms engaged in clearing a minimum of 12 inch of snow, weighing
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25 lbs. per cubic foot from a runway that is 150 feet wide with an additional 50 feet of
paved shoulders and is 9250 long all in 10 minutes.
* Included Components:
Snow Plow Attachment
o
High-Capacity Snow Blower
o
Runway De-icing System
o
Heated Cab with Climate Controls
o
Airport-Rated Chassis (Class 8)
o
* Quantity: 3 Units (per initial order)
Multi-Year Procurement Plan
* A total of 3 vehicles will be purchased annually for a duration of 6 years,
resulting in a total of 18 vehicles.
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* There will be an option to escalate the purchase of vehicles each year
based on these factors:
Operational need
o
Supplier availability
o
Availability of funding
o
2. Extended Warranty Requirement
* A 10-year extended warranty is mandatory for all vehicles.
* Begins at time of delivery.
* Must cover:
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Major mechanical and electrical systems
o
Hydraulic components
o
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Snow/ice control systems
o
Chassis and structural elements
o
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3. Response Time Requirements
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To ensure operational readiness during winter events:
* Emergency Repair Response: Technician must be onsite within 24 hours of
notificatioDn.
* Critical Parts Replacement: Shipment or installation must occur within 48
hours of failure report.
* Non-Critical Support: Service must be scheduled and completed within 5
business days.
4. Spare Parts Inventory Obligation
To minimize downtime and support ongoing maintenance:
* Supplier shall maintain and provide access to an adequate inventory of
spare parts for a minimum of 10 years from the date of the final vehicle
delivery.
* On-hand inventory must include, at minimum:
Hydraulic system components
o
Plow and blower blades
o
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Replacement broom components
o
Electrical system modules
o
Climate control and visibility systems
o
* Supplier shall provide a recommended spare parts list for initial stocking
and commit to expedited restocking as needed.
5. Optional Add-Ons
Item
Item Name Description
#
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Tow-Behind De-icing
1 High-capacity de-icing trailer compatible with base unit
Trailer
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Runway Broom High-speed rotary broom for clearing light snow, slush,
2
System and foreign object debris (FOD)
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Infrared Surface Temp Real-time surface temp monitoring for precision de-
3
Sensors icing
GPS-Based SpreaRder Automated material application based on GPS
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Control mapping
Cabin Video
5 Exterior camera system for low-visibility operations
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Monitoring System
Custom Paint /
6 Custom paint scheme and/or airport-specific branding
Branding
6. Services
Pre/Post-Season Support
Item
Item Name Description Quantity
#
Unit inspection and diagnostic services 1 per
1 Seasonal Start-Up
(September) unit
Seasonal Ending Post-season decommissioning and preparation 1 per
2
Storage for storage (April) unit
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Maintenance & Support
Item
Item Name Description Quantity
#
Preventative Routine maintenance to ensure
3 4 per unit
Maintenance operational readiness
On-Site Technician Two technicians per shift (12-hour shifts), 4
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During Event 48-hour notice required Techs/day
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Training
Item
Item Name Description F Quantity
#
Operational 6
5 Two classes per shift for operators
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Training classes
One class per shift for maintenance 3
6 Technician Training
technicians classes
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7. Delivery & Terms
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* Estimated Lead Time: 4 weeks from order confirmation
* Shipping: FOB Manufacturer or Custom Delivery Quote
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