Pre-Advertisement Notice for AFRD Fitness Equipment

CITY OF ATLANTA
DEPARTMENT OF PROCUREMENT
SUITE 1900
Andre Dickens 55 TRINITY AVENUE, SW Chandra Houston
Mayor ATLANTA, GA 30303 Interim Chief Procurement Officer
(404) 546-1000
Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation
Material Type: Fitness Equipment
Item Number: Asset Management
Revision Date: 4/14/2025
CITY OF ATLANTA SPECIFICATION FOR IFB-G-
FITNESS EQUIPMENT FOR ATLANTA FIRE RESCUE
SCOPE AND CLASSIFICATION - PART I
Scope - This specification describes minimum requirements for the purchase of fitness
equipment for the Atlanta Fire Rescue Department. Please refer to Scope and
Classification - Part II.
Classification - The material(s) must be classified as follows:
GROUP I - Upright Bike - Matrix U5X
GROUP II - Matrix Aura Functional
Trainer 400 Stack
GROUP III - Ascent Trainer
GROUP IV - Treadmill
GROUP V - AirdyneX Fan Bike
GROUP VI - Matrix Magnetic Rower
GROUP VII - Matrix C5x Climb Mill
GROUP VIII - Medicine Balls
GROUP IX - Kettlebells
Rev. 1.9.25

GROUP X - Dumbbells
GROUP XI - Universal Storage Rack
GROUP XII - Foam Rollers
GROUP XIII - Exercise Mats
GROUP XIV - Stability Ball
GROUP XV - Adjustable Bench
GROUP XVI - Installation & Setup
GROUP XVII - Preventive Maintenance
GROUP XVIII - Repair, Service, and Parts
SPECIFICATION REQUIREMENTS
1. Standards And Specifications - Material(s), goods, Parts or Service(s) being solicited under
this IFB must comply with all applicable industry standards, where applicable and in effect at
time of delivery.
2. Equipment. The equipment to be furnished must be currently on production and must be
manufacturer's standard model complete with all standard equipment. Bidder must be able to
supply 90% of Parts required to maintain this equipment within 24 hours and have access to
the remaining 10% of Parts within 72 hours. \
3. Safe Use of Equipment. Bidder (where applicable) must provide a minimum of four (4)
hours instruction on the proper and safe use of the equipment at the Bidder's expense.
4. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals
for each unit of equipment provided and submit electronically, one (1) set of descriptive
literature.
5. Brand Name or Trade Name Instructions. If items in this IFB have been identified,
described, or referenced by a brand name or trade name description, such identification is
intended to be descriptive, but not restrictive and is to indicate the quality and characteristics
of products that may be offered. Products may be considered for award if such products are
clearly identified in the bids and are determined by the City of Atlanta to meet I ts needs in
all respects.
Rev. 1.9.25

6. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services
to those identified in its bid, if the goods or services identified in the bid are discontinued or
out of stock. Vendor must provide like or similar goods or services at the same price(s) quoted
in its bid. The City will not absorb any cost increases for like or similar goods or services.
6.1. Bidder must provide like, or similar goods or services not listed in the bid price (s) at
or below standard industry rates.
6.2. Bidder must meet or beat store, municipal, state and federal pricing for items bid on.
6.3. Bidder must provide like and similar goods or a direct substitute not listed on pricing
lines at % discount from catalog prices.
7. Quality Assurance
7.1. Test and Inspection. It is the Bidder's responsibility to perform all tests and inspections
required by this specification unless otherwise stated in the purchase order, data sheet,
and/or contract. The Bidder may use in the process his/her own facility or any
recognized independent laboratory acceptable to the City of Atlanta. The City of
Atlanta reserves the right to perform any of the tests and inspection requirements
where such tests and inspections are needed to further determine compliance with the
specification. If such testing is needed, Bidder must pay for all testing costs.
7.2. Certification. Material covered by this specification must be manufacturer original
parts or approved by the manufacturer for use in the specified systems. Certification to
this standard must be provided with the Parts and/or Service. It is Bidder's
responsibility to ensure that that all parts and/or services meet industry standards. Full
acceptance of the materials must be subject upon findings of suitability as determined
under Subsection 13.1.
7.3. Sampling. It is the Bidder's responsibility to submit a random sample testing in
accordance with this specification. Material furnished must be identical to the sample
submitted for performance test and must comply with the requirements set forth
herein. If the material does not comply with the requirements of this specification, or
is not identical to the original sample submitted, the Bidder must be required to replace
all such materials at its own expense. This includes all handling charges and
transportation, with the material that does so comply.
7.4. Quality and Quantity Control - A system of test and inspection must be used to ensure
receipt of the quality and quantity of items supplied. Goods will be promptly
unpacked and inspected; any discrepancies from purchase order or supplier invoice
will be reported immediately to the Chief Procurement Officer of the Department of
Procurement.
7.5. Plant and Facility Inspections - The Department of Procurement may require the
Bidder to make their plant and facilities available for inspection or may require
additional information concerning the Bidder's ability to comply with the requirements
of this specification, or its ability to perform in accordance with delivery requirements
and within budget. In addition to the above, Bidder may be required to produce shop
Rev. 1.9.25

orders and backlog orders documentation. Failure to comply with this requirement
may cause rejection of the bid package.
7.6. Protection - The Bidder must assume all costs arising from the use of patented
materials, devices, or processes incorporated in the materials furnished. The Bidder
further agrees to indemnify and hold harmless the City of Atlanta and its duly
authorized agents from suits of law or actions of any nature for or on account of the
use of any patented materials, equipment devices or processes.
7.7. Travel and Lodging Expenses - The City of Atlanta may require one (1) or more onsite
visits to the Bidder's site to assure Bidder's compliance with the City's requirements
and other applicable requirements. Suppliers must reimburse the City, in accordance
with the City of Atlanta's Code of Ethics provisions, for authorized travel and lodging
expenses related to such onsite evaluations after the purchase order has been assigned
and occur no later than 30 days after receipt of invoice.
8. Preparation for Delivery
8.1. Packing - Packing must be accomplished in accordance with acceptable commercial
practices for domestic shipments, unless otherwise stated in the Agreement and/or
purchase order. The Bidder must make shipments using the minimum number of
containers consistent with the requirements of safe transit, available mode of
transportation and routing. It is the Bidder's responsibility to determine that packing is
adequate to assure that all materials must arrive at destination in an undamaged
condition ready for intended use.
8.2. Marking - All packages must be identified with the City of Atlanta purchase order
number and the User Department. Sealed packing lists must be affixed to all cartons
showing its content.
8.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase
order or Agreement.
9. Subcontracting. If awarded a contract, the use of subcontractors is permitted. However,
Bidder must: (i) remain responsible for the goods, installation, delivery, and any services
provided by the subcontractor; (ii) remain City's sole point of contact for the goods and/or
services provided under the Agreement; and (iii) be solely responsible for the payment of any
subcontractor.
9.1. Bidder must identify all subcontractors it intends to use in its bid. Failure to disclose
all subcontractors in a bid submission will result in termination of an Agreement if
awarded.
9.2. All subcontractors must complete the subcontractor Illegal Immigration Reform and
Enforcement Act (IIREA) Form and the completed subcontractor forms must be
included in the Bidder's bid.
10. Warranty. It is the Bidder's responsibility to submit, at time of shipment, the original
manufacturer's warranty of the goods/material(s) supplied.
Rev. 1.9.25

SCOPE AND CLASSIFICATION - PART II
REQUIREMENTS
Please state "Compliance" or "Exception" for the requirements listed below. Check marks, dittos,
or any other markings may not be accepted, and your bid could be rejected.
Bidder must provide like and similar goods or a direct substitute not listed on pricing lines at
% discount from catalog prices.
1. GROUP I - Upright Bike - Matrix U5X or approved equal
1.1 Features - Contact and Telemetric with Heart Rate ("HR") handlebar design molded
racing design with elbow support Integrated Arm Rests Remote Buttons Ethernet Port
with Bottle Holder.
Compliance Exception
1.2 Console - Display Type Dot -Matrix LED with profile display.
Compliance Exception
1.2.1 Display Relevant Time Metrics..
Compliance Exception
1.2.2 Distance (Kilometers or Miles).
Compliance Exception
1.2.3 Calories, Calories Per Hour, Level, Speed, RPM (Revolutions Per Minute), Heart
Rate, METs (Metabolic Equivalent of Task), Watt.
Compliance Exception
1.2.4 Profile User-defined multi-language display.
Compliance Exception
Rev. 1.9.25

1.2.5 Must be able to select multiple resistance ranges for
very easy to very difficult and provides multiple workout modes,
includingW Manual, Rolling Hills, Target HR,
Interval Training, Constant Watts, Fat Burn, Fitness Test, and Random.
Compliance Exception
1.2.6 CSAFE Ready-FitLinxx Certified Netpulse Compatible.
Compliance Exception
1.2.7 Instant-On-Technology with one (1) button Start on-the-fly program change.
Compliance Exception
1.2.8 FITCONNEXION Ready WiFi.
Compliance Exception
1.2.9 iPhone/Android Compatible - charging only.
Compliance Exception
1.2.10 Personal Fan USB Port.
Compliance Exception
1.2.11 Asset Management Compatible.
0
Compliance Exception
1.2.12 Pause Function Reading Rack.
Compliance Exception
1.2.13 Resistance System: Resistance Technology Brushless Generator
Rev. 1.9.25

Compliance Exception
1.2.14 Technical Specification:
1.2.14.1 Power Requirements:
1.2.14.1.1 Self-Powered Capable
Compliance Exception
1.2.14.1.2 Powered with 100v-240v - 50/60Hz AC
Compliance Exception
1.2.14.2 Max User Weight 400lbs.
Compliance Exception
1.2.15 Warranty
1.2.19.1 Frame seven (7) years warranty.
Compliance Exception
1.2.19.2 Generator five (5) years warranty.
Compliance Exception
1.2.19.3 Parts & Labor three (3) years CAP warrant.
Compliance Exception
1.2.19.4 Wear Items (iPod Cable, USB Port, Headphone Jack, and Battery) 90-
days parts on warranty.
Rev. 1.9.25

Compliance Exception
2. GROUP II - Matrix Aura Functional Trainer 400 stack or approved equal
2.1 Pulley - Ratio -1:4 to allow for low starting resistance and high-speed
movements.
Compliance Exception
2.2 Swiveling Accessory Station
Compliance Exception
2.3 Integrated Fold Away Step
Compliance Exception
2.4 Integrated instruction placards.
Compliance Exception
2.5 Multi-Grip Position Pull-Up Handles with rock climbing attachment.
Compliance Exception
2.6 Weight Stack - 390lbs each rack
Compliance Exception
2.6.1 Self-lubricating bushings
Compliance Exception
2.6.2 Guards and Pulley (1:4 ratios)
Compliance Exception
2.6.3 Magnetic and tethered weight pins
Rev. 1.9.25

Compliance Exception
2.7 Ten (10) Attachments - Must come with Curl Bar, Straight Bar, Press-Down Bar,
Triceps Rope, Handles two (2) Heel Cup, Multi-Purpose Bar, Golf Handle, and Bat
Handle.
Compliance Exception
2.11 Warranty
2.11.1 Frame (not coating) ten (10) years warranty
Compliance Exception
2.11.2 Structural parts ten (10) years warranty
Compliance Exception
2.11.3 Weight Stacks, Pulleys, and Pivotal Bearings five (5) years warranty
Compliance Exception
2.11.4 Upholstery, Cables, Springs, and Grips one (1) year warranty
Compliance Exception
2.11.5 Accessories six (6) months warranty
Compliance Exception
2.11.6 Items Not Specified three (3) year warranty
Compliance Exception
2.11.7 Labor three (3) year warranty
Compliance Exception
Rev. 1.9.25

3. Group III - Ascent Trainer - Matrix A5x or approved equal
3.1 Features - Stride Length 51-61 cm/20-24", Incline Range 4% - 54% (15 degrees range), Step-
on Height 24cm/9.5", Ergo Form Grips with integrated incline and resistance controls,
Integrated Personal Fan with at least 3-speed fan, Contact & Telemetric HR, Footpad
Insert Type - premium, pedal Spacing 6.4cm/2.5", Handlebar Type Multi- position dual
action/premium erg-bend stationary, Remote Access Buttons, and Ethernet Port.
Compliance Exception
3.2 Console Display - Dot-matrix LED with profile display, and display the relevant
metrics: Speed,
Level, RPM, Incline, Heart Rate, Time Elapsed, Time Remaining, Time of Day, Total
program Time, Distance (Miles), Distance (Kilometers), Calories, Watts, METs, Multi-
Language Display, Resistance Range, Workouts Manual, Rolling Hills, Target HR,
Interval Training, Constant Watts, Fat Burn, Fitness Test, Sprint 8, CSAFE Ready-Fit-
Linxx Certified, Fit-Touch Technology, Instant on Technology, One-button Start, On-
the-fly Program Change.
Compliance Exception
3.3 Fit Connection Ready - iPhone/Android Compatible, Charging compatible, Personal
Fan USB Port Virtual Active Compatible, Asset Management Compatible, and Pause
Function.
Compliance Exception
3.4 Resistance System - Resistance System Brushless generator.
Compliance Exception
3.5 Technical Specifications:
3.5.1 Power Requirements - Self-powered/powered 100v -240v-30/60Hz AC
Compliance Exception
Rev. 1.9.25