Pratt AWWA Butterfly Valve with Limitorque Actuator and Sambo Worm Gear for GREC

Agency:	Grand River Dam Authority
State:	Oklahoma
Type of Government:	State & Local
NAICS Category:	332911 - Industrial Valve Manufacturing 333613 - Mechanical Power Transmission Equipment Manufacturing 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing 423830 - Industrial Machinery and Equipment Merchant Wholesalers 423840 - Industrial Supplies Merchant Wholesalers
Posted Date:	Feb 25, 2025
Due Date:	Mar 7, 2025
Solicitation No:	RFQ 2661
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

NewsRFQ 2661

Feb 25, 2025

This RFQ is Sole Brand Required for Direct Replacement

Q&A for this RFQ will close Tuesday, March 4, 2025 at 2:00pm Central Time

This RFQ will close Friday, March 7, 2025 at 2:00pm Central Time.

RFQ 2661 pkt

This is for a Standard Bid Process, the following forms shall be included with submission, but not limited to the following: Request for Quote, EPay/ACH, Non Collusion Certificate, and Exception Statement.

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GRAND RIVER DAM AUTHORITY

RFQ# 2661

Solicitation Cover Page

1. Solicitation #: 2661

2. Solicitation Issue Date: Tuesday, February 25, 2025

3. Brief Description of Requirement: River Pump Valve MOV 9

The Grand River Dam Authority is seeking responses for Pratt AWWA Butterfly Valve with Limitorque Actuator

and Sambo Worm Gear for GREC

4. Response Due Date: Friday, March 7, 2025 Time: 2:00pm Central Time

5. Contracting Officer:

Name: Sarah Briley

Phone: (918)824-7542

Email: sarah.briley@grda.com

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ# 2661

This is a standard bid. Please scan and email your quote to sarah.briley@grda.com. The bid opening date for

this RFQ is Friday, March 7, 2025 at 2:00pm Central Time. Q&A will close for this RFQ Tuesday, March 4,

2025 at 2:00pm Central Time.

A completed non-collusion certificate is required and must be submitted with your bid.

This form must be signed by an authorized representative of your company in the space provided in the

lower right hand corner of this form.

The award to the successful bidder will be based on the best value bid received that meets the specifications

listed below and the requirements herein. This includes, but is not limited to, the following in no order of

precedence: price, delivery, adherence to specifications and ability to meet the needs of the project.

Preference may be given to vendors that accept EPay as method of payment if analysis estimates that such

appears to result in a lower cost to GRDA. Additional payment terms may also be taken into consideration

in the analysis process.

This RFQ is for sole brand or no sub items and only the brand name, model, and part number(s) will be

accepted for any items listed below that include the designation “sole brand” or “no sub.” Bidder must

identify if they are an authorized distributor for this item and if manufacturer warranty applies to this

purchase. Bidder must also identify if item being bid is refurbished or new.

GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.

****** Read the General Bidding Instructions attached to this RFQ for further instructions.******

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA payment options are EPay (Preferred Payment Method) or ACH.

GRDA Visa Payment (EPay Program)

Preference may be given to vendors that accept EPay as method of payment if

analysis estimates that such appears to result in a lower cost to GRDA. Additional

payment terms may also be taken into consideration in the analysis process.

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for

payment. Payment terms on VISA payments are in accordance with those agreed upon

on the solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once an

invoice from a vendor has been processed for payment the vendor will receive a secure

remittance advice via email providing the invoice information and full card account

information authorizing the vendor to run the card and post the transaction at which time

the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to

the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA Request for ACH Transaction and Authorization Form

This form does not need to be filled out if you accept EPay as the form of payment.

If this form has already been provided to GRDA and you are currently being paid

by ACH you do not have to fill the form out again.

This form has previously been provided to GRDA. YES:______

Thank you for providing the following information as GRDA moves toward a more

efficient method of ACH as the payment method to our vendors. Please add the ACH

routing and account number to future invoices if possible.

Vendor Information

Name:_______________________________

Address: _____________________________

City:_______________ State:____________ Zip Code:___________

Email: _______________________________

Phone:_______________________________

Send EFT Email Remittance Advice Yes

If yes, please include email address: ________________________________________

ACH Delivery:

Bank Routing Number: ___________________________

Account Number:________________________________

Bank Name: ____________________________________

Bank Address: ___________________________________

City:_______________ State:____________ Zip Code:___________

Beneficiary Name: ________________________________

Vendor verification signature: __________________________________

Thank you for your business!

Sincerely,

Accounts Payable Department

Accounts.payable@grda.com

RFQ # PCRFQC-002661

NstkSvc

VENDOR INFO:

VENDOR #:

NAME:

CONTACT:

ADDRESS:

EMAIL:

PHONE:

FAX:

NOTES:

Please read FULL RFQ Description for Specific Part Information.

This RFQ is for Sole Brand/NO SUB

REQUEST FOR QUOTE # PCRFQC-002661

Q&A Deadline:

3/4/2025 2:00 PM

Closing Date and Time: 3/7/2025 2:00 PM

REPLY TO:

Sarah Briley

8642 Hwy 412B

Chouteau, OK 74337

USA

PHONE: (918)824-7542

FAX:

() -

EMAIL: Sarah.Briley@grda.com

LINE ITEM NUMBER

40141600

DESCRIPTION

Valve/Acuator/Gear

Pratt 24in CL 125 AWWA

Butterfly Valve, RF Ends, 150b

c509, DI Body, DI/SS 316 Disc,

EPDM Seat (Fully

Encapsulated) w/manual MDT

4S Gear, HW Included, Fusion

Bonded 12MIL Coating

COMMODITY CODE

40141600

QUANTITY UNIT

1.00 Ea

w/Limitorque L120-20(24RPM)

Electric Actuator, 3/60/460v,

Basic Integral Controls, On/Off

Service, Local/Stop/Remote -

Open/Close Selector Switch,

Manual HW Override, Integral

Starters & Control Power

XFMR, MSS-Drive 1 Machined

Nut,

w/Sambo Wg-03 Worm Gear,

52:1 Ratio, FA-16 Base, FA-14

Input, Machined Nut &

Adaption to Fit Pratt 24in

Butterfly Valve

Sole Brand Required for direct

replacement

Site : NstkSvc Warehouse : NstkSvc

NOTE: All prices must be quoted FOB: Destination. All freight

charges to delivery point must be included in the unit price

quoted for each line item. All packaging, handling, delivery and

any other surcharges must also be included in the price quoted

for each line item.

PAYMENT TERMS:

QUOTE EXPIRATION DATE:

QUOTATION NUMBER:

QUOTED BY (please print):

COMPANY NAME:

SIGNATURE:

DATE OF QUOTE:

UNIT PRICE LINE COST LEAD TIME

SHIP TO:

Grand River Dam Authority

P.O. Box 669

Chouteau, OK 74337

USA

THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in

full (including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-

Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the

Bidding Procedures and General Terms & Conditions contained on the attached sheets.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Pratt AWWA Butterfly Valve with Limitorque Actuator and Sambo Worm Gear for GREC

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