INVITATION TO BID
2026-131-PR
SUPPLY, DELIVERY, AND
APPLICATION OF LIQUID ASPHALT EMULSION
APRIL 2026 THROUGH JUNE 2027
QUOTES DUE:
February 05, 2026 @ 2:00 PM
Sandi Pointer, Risk and Procurement Manager
215 NE Main Ave., Irrigon, OR 97844
541-989-8166
spointer@morrowcountyor.gov
THIS IS AN INVITATION TO BID TO SUPPLY, DELIVER, AND APPLY LIQUID ASPHALT
EMULSION ON VARIOUS ROADS IN MORROW COUNTY.
INSTRUCTIONS TO PROPOSERS:
IP-1 Time and Place for Receiving Proposals
A. Bids for the herein described work and materials will be received by Morrow County
Public Works on or before February 05, 2026 @ 2:00 PM, 215 NE Main Ave., Irrigon,
OR 97844
B. Bids must be in a sealed envelope marked “Emulsion ITB”.
C. Bids will be opened February 05, 2026 @ 2:05 PM, 215 NE Main Ave., Irrigon, OR 97844
D. Suppliers shall submit the cost portion of the Invitation to Bid on the attached Quote
Schedule Exhibit A which shall be signed in the place provided.
E. The submission of a bid signifies that the Supplier has the necessary personnel and
equipment and will be able to perform the specified work as outlined without interruption.
F. A pre-offer conference will not be held.
IP-2 Overview
Morrow County has implemented an aggressive road preservation program to
address widespread pavement deterioration and extend the life of its roadway system. The
County’s goal is to improve paved roads as efficiently as possible so that all miles reach a
“good” condition, followed by the implementation of a sustainable and manageable
maintenance program.
Morrow County seeks to partner with a supplier that understands and supports these
objectives. For the sake of safety, efficiency, and continuity, the County expects that a
qualified distributor operator assigned to the project will remain through its completion.
Additionally, due to the remote nature of many project locations, consistency among
transport drivers is highly desirable.
IP-3 Scope of Work
A. Supplier shall furnish to Morrow County Public Works liquid asphalt emulsion as
indicated below:
• CRS-3P
Approximately 300 tons
• Fog Seal
Approximately 100 tons
B. Supplier shall provide on a contract rental basis one asphalt distributor daily (unless
otherwise directed) with qualified operators for applying the liquid asphalt emulsion to
the road surface.
C. The product shall be delivered to various job sites at dates and times directed by Morrow
County.
D. County will prepare road surfaces to receive the surface treatments at the specified job
sites.
E. County will provide traffic control measures.
F. County will provide equipment and qualified operators for chip spreading, aggregate
hauling, rolling, and sweeping.
G. County will provide aggregate for surface treatment.
2026 Liquid asphalt Emulsion ITB
IP-4 Performance Requirements
The Supplier shall provide distributor and transport trucks in good working condition,
capable of supporting continuous County operations with minimal downtime. Equipment
shall be properly equipped, calibrated, and maintained to ensure accurate and consistent
material application.
The Supplier shall furnish sufficient personnel, equipment, and transport capacity to
meet daily production needs and minimize delays. The Supplier is responsible for managing
logistics, equipment readiness, and operational efficiency throughout the project duration.
Responsibility and Performance
The awarded bidder shall be fully responsible for all services required under this
contract, including those performed by subcontractors. Failure to meet the scope of work,
performance expectations, or applicable industry standards may result in contract
termination.
IP-5 Withdrawal of Proposals
A. A bid may be withdrawn at any time prior to the due date/time, by written request to
Morrow County, which may be mailed, 215 NE Main Ave., Irrigon, OR 97844 or
presented in person. The request to withdraw shall be signed by the supplier, or the
supplier’s authorized representative.
B. The withdrawal of a Bid does not prejudice the right of the supplier to submit a new
proposal.
C. No Bid can be withdrawn after the Invitation to Bid due time. The proposal constitutes an
offer to enter into a contract if accepted by Morrow County.
IP-6 Right to Reject Offers
Morrow County may reject any offer not in compliance with all prescribed public procurement
procedures and requirements, and may reject for good cause any or all offers upon a finding
by the County that it is in the public interest to do so.
IP-7 Contract Award
A. Bids will be evaluated by a committee appointed by the Public Works Director. The
contract will be awarded to the proposal deemed most advantageous to Morrow County.
Proposals will be evaluated with consideration of the proposal schedule.
B. A decision to award the contract will be made in its entirety to a single supplier within ten
business days of the opening of submitted Bids. Award of the contract will be made
according to timelines available to the Board of Commissioners.
C. Morrow County reserves the right to accept or reject any or all offers and waive any
informalities and irregularities in offers.
D. A “Services Contract” (Appendix A) will be executed by Morrow County and the vendor
with the proposal that is most advantageous to Morrow County.
2026 Liquid asphalt Emulsion ITB
IP-8 Contract Documents
A. The contract documents are intended to be mutually cooperative and to provide all
details reasonably required for the execution of the proposed work.
B. Any person submitting a proposal shall not, at any time after submission, dispute,
complain or assert that there was any misunderstanding in regard to the nature, quality
or description of the materials to be supplied and the work to be performed.
IP-9 Contractor’s Bonds
A quote bond is not required for submission of a proposal.
A performance bond is not required for this contract for the supply of materials.
A payment bond is not required for this contract for the supply of materials.
GENERAL PROVISIONS:
GP-1 Laws to be Observed
A. The Supplier shall comply with all applicable federal, state, and local laws, ordinances,
rules, and regulations affecting the work at all times.
B. The Supplier shall defend, indemnify, and hold harmless Morrow County, its officers,
employees, and agents from and against any claims, liabilities, damages, losses, or
expenses arising from any violation of applicable laws by the Supplier, its officers,
employees, agents, or subcontractors.
C. The Supplier shall be responsible for the acts and omissions of its employees and
subcontractors and shall defend, indemnify, and hold harmless Morrow County, its
officers, employees, and agents from any claims or liabilities arising out of the Supplier’s
negligence.
GP-2 Labor Provisions
The application of liquid asphalt is classified as a “public works project” as defined in ORS
279C.800. The Contractor and all subcontractors shall fully comply with all applicable
Bureau of Labor and Industries (BOLI) Prevailing Wage Rate statutes, rules, and reporting
requirements throughout the duration of this contract.
GP-3 Contract Performance
A. Supplier shall meet with County staff and review the proposed work and schedule at
least one week prior to the start date.
B. Morrow County reserves the right to void the contract at any time due to unforeseen
occurrences (weather, mechanical breakdowns, union strike, lack of funds, inferior
workmanship, etc.)
2026 Liquid asphalt Emulsion ITB
GP-4 Payment
A. Liquid asphalt will be paid at the quoted unit price for product used and applied to the
road surface only. Partial loads returned shall be measured and credited back to the
County.
B. Distributor trucks will be paid at the quoted unit price for hourly rates. Contract hourly
rates will start at the time the distributor trucks have been directed to be on site to prepare
equipment for applying the liquid asphalt. Contract hourly rates will end when the
distributor trucks have completed the final application for the work day and perform
equipment shut down procedures.
C. Any aspect of work not described by the specified pay items will be considered incidental
to the specified pay items.
D. Payment will be made by Morrow County upon approval by Morrow County Public Works
of the received invoice(s) from Supplier. Morrow County Public Works will notify Supplier
of any protest of charges included in invoice(s) which may not conform to these
specifications.
GP-5 Additional Information and Requirements
A. Provide contractor’s certification of compliance with Oregon tax laws (refer to ORS
305.385).
B. Provide a statement identifying whether the bidder is a resident bidder according to ORS
279A.120
C. All documents related to this Invitation to Bid (ITB), including any addenda, must be
obtained from the Morrow County website under the Bids & RFPs tab (co.morrow.or.us).
Any addenda will be posted no later than four (4) days prior to the bid closing date.
D. Questions regarding this Invitation to Bid (ITB) be submitted by email no later than
seven (7) days prior to bid closing to the following contact: Risk and Procurement
Manager
spointer@morrowcountyor.gov
Provide required certificates of insurance.
2026 Liquid asphalt Emulsion ITB
This page summarizes the opportunity, including an overview and a preview of the attached documents.
