2026-144-PR - Invitation to Bid - Capital Improv. Baker Lane

INVITATION TO BID - 2026-144-PR
CAPITAL IMPROVEMENT PROJECT
SUPPLY, DELIVER, AND PLACE
AMBIENT MIX ASPHALT
MAY 1, 2026 - JUNE 30, 2026
MANDATORY PRE-BID CONFERENCE:
Thursday March 19, 2026 - 1:00pm P.S.T.
BIDS DUE:
Thursday April 2, 2026 - 1:00pm P.S.T.
Sandi Pointer, Risk and Procurement Manager
215 NE Main Ave., Irrigon, OR 97844
541-989-8166
spointer@morrowcountyor.gov

CAPITAL IMPROVEMENT PROJECT
TABLE OF CONTENTS
IP-1 Time and Place for Receiving Bids
IP-2 Scope of Work and Materials
IP-3 Performance Requirements
IP-4 Paving and Chip Seal Schedule
IP-5 Bid Schedule
IP-6 Contractor's Bonds
IP-7 Right to Reject Offers
IP-8 Contract Award
IP-9 Additional Information and Requirements
Appendix A Purchase of Supplies Contract
Appendix B Insurance Requirements
Appendix C Prime Coat Specifications
AC-1 Scope of Work and Materials
AC-2 Performance Requirements
Appendix D Chip and Fog Seal Specifications
AD-1 Scope of Work
AD-2 Performance Requirements
AD-3 Emulsion Liquid Asphalt
Advertisement
THIS IS AN INVITATION TO BID A MULTI PHASE CAPITAL IMPROVEMENT PROJECT.
SUPPLY, HAUL, AND PLACE AMBIENT MIX ASPHALT TO BAKER LANE IN MORROW
COUNTY.

INSTRUCTIONS TO PROPOSERS:
IP-1 Time and Place for Receiving Bids
A. Bids for the herein described materials and services will be received by Morrow County
Public Works on or before Thursday April 2, 2026, 1:00 p.m., P.S.T. at the Morrow
County Government Center, 215 NE Main Ave., Irrigon, OR 97844. 97839 in person or
via UPS or Fed-Ex.
B. Bids must be in a sealed envelope marked "ITB AMA".
C. Bids will be opened Thursday April 2, 2026, 1:00 p.m., P.S.T. at the Morrow County
Government Center, 215 NE Main Ave., Irrigon, OR 97844
D. The Invitation to Bid documents may be reviewed at the Morrow County website
(co.morrow.or.us) under the Bids & RFPs tab.
E. Morrow County Risk and Procurement Manager, Sandi Pointer is designated to receive
bids.
F. A pre-offer conference is mandatory. Thursday March 19, 2026 - 1:00pm P.S.T.
Public Works Conference room 365 W. Hwy 74, Lexington, OR 97839.
IP-2 Scope of Work and Materials
A. This project is a Public Improvement Contract under Oregon Revised Statutes
Chapter 279C.
B. The contractor shall supply, haul, and place Ambient Mix Asphalt (AMA) on Baker
Lane, Ione, OR as directed by Morrow County Public Works.
C. Contractor is required to provide a pugmill with required specifications as follows:
a. Must be owned by the awarded contractor.
b. Must be computer rate controlled.
c. Capable of mixing a homogenous consistent mix with no stripping.
d. 300 tons per hour minimum production of AMA.
e. Aggregate weigh system between aggregate bin and water and/or oil injection
point.
f. Metered asphalt system capable of pumping a minimum 60 GPM.
g. Metered water system capable of pumping a minimum 30 GPM.
h. Height must be a minimum of 12' between discharge point and ground surface.
D. Contractor shall use materials as follows:
a. Asphalt Binder shall be Earthbind Stabilizer Rejuvenating Asphalt supplied by
Enviroad LLC Portland, Oregon. Binder shall be mixed at 5.9% - 6.1% per
aggregate ton.
b. Provide AMA Oil Rock as specified in the Oregon Standard Specifications for
Construction 2021 section 00735.10 Aggregates.
c. Prime Coat Phase as specified in appendix C
d. Chip and fog Seal Phase as specified in appendix D
E. Contractor will provide traffic control as described in the Oregon temporary traffic
control handbook. A pilot car shall be provided for all phases of this project.
F. Morrow County designates Clarks Canyon Pit in Lexington for dumping of any
materials needing removed during the project. Contractor is responsible for loading
and transport of all materials.
G. Sub-base shall be prepped for paving by Morrow County. The Paving Schedule shall
be followed in order to preserve sub-base preparations.

H. Contractor will supply and place Temporary Pavement Markers at centerline
following paving at a span of 40ft.
IP-3 Performance Requirements
A. Contractors must follow the Oregon Standard Specifications for Construction 2021
section 00744.23 through 00744.75 for paving.
B. Contractor designee and a Morrow County Representative shall come to an agreement
of quality and completeness of sub-grade work before the paving phase of the project.
C. Contractor designee and a Morrow County Representative shall come to an agreement
of quality and completeness of the paving phase of the project before the chip seal
phase.
D. Contractor's failure to perform work according to the Oregon Standard Specifications for
Construction 2021 for paving will be required to replace/repair failed or unsatisfactory
sections of road at the contractor's expense.
E. Contractor's failure to perform chip seal work as specified in appendix C will be required
to replace/repair failed or unsatisfactory sections of road at the contractor's expense.
F. Morrow County may require clarification or changes needed to understand the
Contractor's project approach.
G. The awarded bidder will be required to assume responsibility for all services outlined in
the Invitation to Bid, whether the bidder produces services or the bidder's sub-
contractors produce services.
H. Work performed shall begin no sooner than May 1, 2026 and must be complete no later
than June 30, 2026.
I. Contractor must use recyclable products to the maximum extent economically feasible
in the performance of the contract work.

IP-4 Paving and Chip Seal Schedule Exhibit A
AMA PAVING FORECAST SCHEDULE
ROAD NAME LOCATION LENGTH WIDTH DEPTH OIL ROCK OIL % EBS-RA PRIME COATPRIME TONS
Baker Lane Cecil, OR 9500 24 3.5 3449 6 207 0.15 16
Total 9500 24 3.5 3449 207 16
loose " tons tons 4:1 concentrate
EBS-RA TONS 223
CHIP SEAL FORECAST SCHEDULE
ROAD NAME LOCATION LENGTH WIDTH SQUARE YDS OIL RATE GALLONS FOG RATE GALLONS
Baker Lane Cecil, OR 9500 24 25333 0.48 12160 0.16 4053
Total 9500 24 25333.333 0.48 12160 0.16 4053
CHIP OIL TONS 50
FOG OIL TONS 17

IP-5 Bid Schedule
Exhibit A
Item No. Description Unit Quantity Unit Price Total Cost
1. Prime phase per ton 16 $ $
2. Paving Phase per ton 3,656 $ $
3. Chip Seal Phase per ton 50 $ $
4. Fog Seal Phase per ton 17 $ $
5. Traffic control lump sum 1 $ $
TOTAL BID PRICE $
Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to
be adequate to cover Contractor's overhead and profit for each separately identified item, and
(2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of
Bids, and final payment for all unit price Bid items will be based on actual quantities,
determined as provided.
By: _____________________________ Company Name: ______________________
Print Name: ______________________ Mailing Address:
______________________
Title: ____________________________
______________________
Phone: ___________________________ Oregon CCB #:
________________________

IP-6 Contractor's Bonds
A. A bid bond is not required for submission of a bid.
B. A performance bond is not required for this contract.
C. A payment bond is not required for this contract.
IP-7 Right to Reject Offers
Morrow County may reject any offer not in compliance with all prescribed public procurement
procedures and requirements, and may reject for good cause any or all offers upon a finding
by the County that it is in the public interest to do so.
IP-8 Contract Award
A. Quotes will be evaluated by a committee appointed by the Public Works Director.
B. The contract will be awarded to the lowest responsive and responsible bidder.
C. A decision to award the contract will be made within fourteen days of the bid opening or
according to the timelines available by the Board of Commissioners.
D. Protests must be submitted via email to the Risk and Procurement Manager within four
business days following the bid opening.
IP-9 Additional Information and Requirements
A. Provide a statement identifying whether the bidder is a resident bidder according to
ORS 279A.120
B. Provide contractor's certification of compliance with Oregon tax laws according to ORS
305.385
C. All documents regarding this Invitation to Bid including all addenda must be acquired
from the Morrow County Website Bids & RFPs tab (co.morrow.or.us). Any and all
addenda will be posted no later than four days prior to bid closing.
D. Questions regarding the Invitation To Bid shall be addressed by email no later than
seven days prior to bid closing to the following: Public Works Director Eric Imes
eimes@co.morrow.or.us
E. Contractor shall provide certification of non-discrimination in obtaining required
subcontractors, if applicable.
F. A pre-offer conference will be held at the Morrow County Public Works Conference
Room, 365 West Highway 74 Lexington, OR 97839 on March 19, 2026 at 1 pm P.S.T.
All interested bidders must attend. No bid offers will be considered by any contractor
not in attendance of the pre-offer conference. Remote attendance accommodations
can be made upon request.
G. Contractor is required to obtain subcontract labor, materials, or labor and materials from
a supplier registered as an Emerging Small Business, if applicable.
H. Contractor must comply with Oregon Bureau of Labor and Industries Prevailing Wage
Laws for Public Works Contracts. ORS 279C.800 to ORS 279C870.

Appendix A
APPENDIX A
PURCHASE OF SUPPLIES CONTRACT
In consideration of the covenants herein below set forth, (CONTRACTOR), hereinafter referred to
as "Contractor" and MORROW COUNTY, a political subdivision of the State of Oregon, acting by
and through its Board of Commissioners, hereinafter referred to as "County," mutually contract as
follows:
1. Effective Date and Duration. This contract shall become effective upon full execution of
this contract through June 30th, 2026. Unless earlier terminated or extended, this
Contract shall expire on June 30th, 2026. Expiration shall not extinguish or prejudice
County's right to enforce this Contract with respect to any breach of a Contractor warranty;
or any default or defect in Contractor performance that has not been cured.
2. Contractor agrees and covenants with County that it will supply, deliver, and place ambient
mix asphalt as defined in the Invitation To Bid for safe and adequate travel as requested
by County as set forth in Contractor's Bid, which is attached hereto (Attachment 1), and by
this reference incorporated herein. Contractor agrees and covenants with County that
Contractor shall perform this Contract in a faithful and workmanlike manner as may be
required by the Board of Commissioners, or their designated agent, the County Public
Works Director, in accordance with the terms set forth in the provisions of the Invitation to
Bid, the "Instructions To Proposers," which are incorporated herein, and in accordance
with the Invitation To Bid which is attached hereto (Attachment 2). All of the said Bid and
this Contract constitute the Contract documents.
3. Any conflict or difference between the Contract documents shall be called to the attention,
first of the County Public Works Director and if a satisfactory solution is not reached, then
to the Board of County Commissioners by Contractor before proceeding with work
affected thereby. In case of any conflict or any discrepancy within the Contract
documents, the specific provisions of this Contract shall have priority over all others.
4. Contractor hereby sells and agrees to deliver and County buys and agrees to receive and
pay for the products of the kind required by the Specifications in quantities specified from
time to time by the County Public Works Director.

Appendix A
5. Termination of Contract
a. Parties Right to Terminate for Convenience. This Contract may be terminated at
any time by mutual written consent of the parties.
b. County's rights to Terminate for Convenience. County may, at its sole discretion,
terminate this Contract, in whole or in part upon 30 days' notice to Contractor.
c. County's Right to Terminate for Cause. County may terminate this Contract, in
whole or in part, immediately upon notice to Contractor, or at such later date as
County may establish in such notice, upon the occurrence of any of the following
conditions: (i) County fails to receive funding, or appropriations, limitations or other
expenditures authority at levels sufficient to pay for contractor's work, (ii) federal
or state laws, regulation or guidelines are modified, or interpreted in such a way
that either the Work under this Contract is prohibited or County is prohibited from
paying for such work for the planned funding source; (iii) contractor no longer
holds any license or certificate that is required to perform the work; or (iv)
contractor commits any material breach or default of any covenant, warranty,
obligation or agreement under this Contract, fails to perform the work under this
contract within the time specified herein or any extension thereof, or so fails to
pursue the work as to endanger contractor's performance under this contract in
accordance with its terms, and such breach, default or failure is not cured within
10 business days after delivery of County's notice, or such longer period as County
may specify in such notice.
d. Contractor's right to terminate for cause. Contractor may terminate this Contract
upon 30 days' notice to County if County fails to pay contractor pursuant to the
terms of this contract and County fails to cure within 30 business days after receipt
of Contractor's notice, or such longer period of cure as Contractor may specify in
such notice.
6. Extension of Contract
a. Contract may be extended by mutual agreement between the parties up to 9
months after expiration of the current contract expiration date. Price increases or
decreases may be allowed with mutual agreement of both parties.
7. Contractor agrees that County has the option to purchase more or less than the quantity
specified in the quote; and that County shall not be liable or responsible for any payment
for additional work or cost unless its Board of County Commissioners specifically assumes
in writing such responsibility and liability on and by itself.
8. Contractor agrees to make all the provisions of this Contract applicable to any subcontractor
performing hereunder.
9. Contractor agrees to not assign this Contract without the proposed assignee being fully,
specifically approved and accepted in writing by County.

Appendix A
10. Additional Documents: The terms, conditions, definitions, and requirements of the 2026
Invitation To Bid - supply, deliver, and place ambient mix asphalt (Attachment 1), are
incorporated into this contract.
11. Contractor agrees that its performance under this Contract is at its own sole risk and that it
shall indemnify County, its agents and employees, against and hold them harmless from
any and all liability for damages, costs, losses and expenses resulting from, arising out of or
in any way connected with Contractor's failure to perform fully hereunder, and Contractor
further agrees to defend, indemnify and hold harmless Morrow County, its agents and
employees, against all suits, actions or proceedings brought by any third party against them
for which Contractor would be liable.
12. The laws of the State of Oregon shall govern in any action, claim or suit on this Contract.
The place of venue for any claim, suit, or action shall be Morrow County. Each party shall
be responsible for that party's attorney fees, costs and disbursements at all times, including
appeals.
13. Contractor shall maintain all fiscal records relating to this Contract in accordance with
generally accepted accounting principles. In addition, Contractor shall maintain any other
records pertinent to this Contract in such a manner as to clearly document Contractor's
performance hereunder. Contractor acknowledges and agrees that County, the Oregon
Secretary of State's Office, the Federal Government and their duly authorized
representatives shall have access to such fiscal records and all other documents that are
pertinent to this Contract for the purpose of performing audits and examinations and making
transcripts and excerpts. All such fiscal records and documents shall be retained by
Contractor for a minimum of three (3) years (except as required longer by law) following final
payment and termination of this Contract, or until the conclusion of any audit, controversy
or litigation arising out of or related to this Contract, whichever date is later.
14. Insurance. Contractor shall provide insurance as stated in Appendix B of this Contract.