Poughkeepsie City Hall Parking Garage Repairs

CITY OF POUGHKEEPSIE
POUGHKEEPSIE, NEW YORK
RFB-COP-0(cid:27)-26-0(cid:20)
(cid:51)(cid:50)(cid:56)(cid:42)(cid:43)(cid:46)(cid:40)(cid:40)(cid:51)(cid:54)(cid:44)(cid:40)(cid:3)(cid:38)(cid:44)(cid:55)(cid:60)(cid:3)(cid:43)(cid:36)(cid:47)(cid:47)(cid:3)(cid:51)(cid:36)(cid:53)(cid:46)(cid:44)(cid:49)(cid:42)(cid:3)(cid:42)(cid:36)(cid:53)(cid:36)(cid:42)(cid:40)(cid:3)(cid:53)(cid:40)(cid:51)(cid:36)(cid:44)(cid:53)(cid:54)
Hon. Yvonne Flowers, Mayor
Council Member at (cid:47)arge
Da'Ron Wilson
Council Members
Ondie James
Ernest Henry
Christopher Grant
Evan Menist
Nedra Patterson Thompson
Terriciena Brown
Daniel Atonna
Nathan Shook
PreparedBy:
City of Poughkeepsie
Engineering
Department
62 Civic Center Plaza
Poughkeepsie, New York 12601
TOBEADVERTISED:(cid:27)(cid:18)(cid:20)(cid:22)(cid:18)(cid:21)(cid:19)(cid:21)(cid:25) FOR ONE DAYONLY

CITYOFPOUGHKEEPSIE, NEWYORK
ADVERTISEMENT ANDNOTICE TOBIDDERS
Sealed bids are sought and invited bytheCityofPoughkeepsiefor(cid:51)(cid:82)(cid:88)(cid:74)(cid:75)(cid:78)(cid:72)(cid:72)(cid:83)(cid:86)(cid:76)(cid:72)(cid:3)(cid:38)(cid:76)(cid:87)(cid:92)(cid:3)(cid:43)(cid:68)(cid:79)(cid:79)(cid:3)(cid:51)(cid:68)(cid:85)(cid:78)(cid:76)(cid:81)(cid:74)(cid:3)(cid:42)(cid:68)(cid:85)(cid:68)(cid:74)(cid:72)(cid:3)
(cid:53)(cid:72)(cid:83)(cid:68)(cid:76)(cid:85)(cid:86); Bid No. RFB-COP-(cid:19)(cid:27)(cid:16)(cid:21)(cid:25)(cid:16)(cid:19)(cid:20),as set forth in drawings and specificationspreparedbyCityof
PoughkeepsieEngineering Department.
(cid:51)(cid:85)(cid:72)(cid:37)(cid:76)(cid:71)(cid:3)(cid:48)(cid:72)(cid:72)(cid:87)(cid:76)(cid:81)(cid:74)(cid:3)(cid:90)(cid:76)(cid:79)(cid:79)(cid:3)(cid:87)(cid:68)(cid:78)(cid:72)(cid:3)(cid:83)(cid:79)(cid:68)(cid:70)(cid:72)(cid:3)(cid:82)(cid:81)(cid:3)(cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)(cid:3)(cid:21)(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)(cid:3)(cid:68)(cid:87)(cid:3)(cid:28)(cid:29)(cid:19)(cid:19)(cid:3)(cid:68)(cid:17)(cid:80)(cid:17)(cid:3)(cid:48)(cid:72)(cid:72)(cid:87)(cid:3)(cid:82)(cid:81)(cid:3)(cid:87)(cid:75)(cid:72)(cid:3)(cid:73)(cid:76)(cid:85)(cid:86)(cid:87)(cid:3)(cid:73)(cid:79)(cid:82)(cid:82)(cid:85)(cid:3)(cid:82)(cid:73)(cid:3)(cid:38)(cid:76)(cid:87)(cid:92)(cid:3)(cid:43)(cid:68)(cid:79)(cid:79)(cid:15)(cid:3)(cid:79)(cid:82)(cid:70)(cid:68)(cid:87)(cid:72)(cid:71)(cid:3)(cid:68)(cid:87)(cid:3)
(cid:25)(cid:21)(cid:3)(cid:38)(cid:76)(cid:89)(cid:76)(cid:70)(cid:3)(cid:38)(cid:72)(cid:81)(cid:87)(cid:72)(cid:85)(cid:3)(cid:51)(cid:79)(cid:68)(cid:93)(cid:68)(cid:3)(cid:51)(cid:82)(cid:88)(cid:74)(cid:75)(cid:78)(cid:72)(cid:72)(cid:83)(cid:86)(cid:76)(cid:72)(cid:15)(cid:3)(cid:49)(cid:60)(cid:3)(cid:20)(cid:21)(cid:25)(cid:19)(cid:20)(cid:17)
Bidswill bereceivedbytheBoardof Contract and Supply, c/o Purchasing Agent, 62 Civic CenterPlaza,
Poughkeepsie, NY 12601 until 2:30 pm on Wednesday, (cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)(cid:3)(cid:21)(cid:22), 2026 and, at that time and place,
bids will be publicly openedand read aloudin theCommon Council Chambers located on the3ndfloor
ofCityHall. Bids may be hand delivered at any time priorto 2:30 p.m.. Late Bids will not be accepted
All mailed proposals mustbe sealed and distinctlymarked "ProposalforRFB-COP-0(cid:27)(cid:16)(cid:21)(cid:25)(cid:16)(cid:19)(cid:20)(cid:29)(cid:3)
(cid:51)(cid:82)(cid:88)(cid:74)(cid:75)(cid:78)(cid:72)(cid:72)(cid:83)(cid:86)(cid:76)(cid:72)(cid:3)(cid:38)(cid:76)(cid:87)(cid:92)(cid:3)(cid:43)(cid:68)(cid:79)(cid:79)(cid:3)(cid:51)(cid:68)(cid:85)(cid:78)(cid:76)(cid:81)(cid:74)(cid:3)(cid:42)(cid:68)(cid:85)(cid:68)(cid:74)(cid:72)(cid:3)(cid:53)(cid:72)(cid:83)(cid:68)(cid:76)(cid:85)(cid:86)
Specifications andContract are subject to provisions of Chapter605, LawsoftheStateofNewYork of 1959,
Section103-Aof theGeneral MunicipalLawandFederalProcurement Regulations 24CFRPart 85.36.
All questions must be submitted in writing via fax at 845-451-4101, email:Joe Chenier,
Assistant CivilEngineer atengineeringdepartment@cityofpoughkeepsie.(cid:74)(cid:82)(cid:89), or mail by close of
business (cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)(cid:3)(cid:20)(cid:25), 2026.
Poughkeepsieofficiallydistributes bidding documents from the PurchasingOffice, the CityofPoughkeepsie
website,www.cityofpoughkeepsie.(cid:74)(cid:82)(cid:89)orthrough the Hudson ValleyMunicipalPurchasingGroup(HVMPG)
Regional BidNotification System, www.bidnetdirect.com/new-york. Copies ofbiddingdocumentsobtained
from anyothersourceare not considered official copies. Onlythosevendors whoobtainbiddingdocuments
from thePurchasingOffice,theCityof Poughkeepsiewebsite, or theHVMPGRegional BidNotification
System will besent addenduminformation,ifsuch informationisissued.
If you have obtainedthisdocument from asourceotherthan the CityofPoughkeepsiePurchasing Office,the
City of Poughkeepsiewebsite, or the HVMPGRegional BidNotificationSystem, it is recommendedthat you
obtain an official copy. You may obtain an official copy byregisteringon the HVMPG Regional Bid
NotificationSystem at.www.bidnetdirect.com/new-york orby visitingwww.cityofpougkeepsie.(cid:74)(cid:82)(cid:89)
Eachbiddermust depositwithhis/herbid,securityin the amount of notlessthanfive percent (5%) of thebase
bid in the form ofacertifiedcheckmade payable totheCityofPoughkeepsieorabid bond subject tothe
conditions of thisproposal.
STATEMENT OF NON-COLLUSION:
Bidders on the Contracts are requiredto execute a non-collusion bidding certificate pursuant toSection103d
of the General Municipal Lawofthe State ofNew York. Attentionofbidders is particularlycalledto the
mandatoryCompliancewiththeDavis-Bacon Act and other Federal LaborStandards Provisions: Title VIand
other applicableprovisionsoftheCivilRights Actof1964; Executive Order11246;Section3 of theHousing
andUrban Development Act of1968;Section109ofthe Housing andCommunityDevelopment Act of1974;
andExecutive Order11625 (UtilizationofMinority Business Enterprise). Biddersare also requiredtocomply
withtheprovision of Section291-299 of the Executive Law oftheStateofNewYork.
The CityofPoughkeepsieherebynotifies all Bidders thatit willaffirmatively(cid:72)nsurethatin regardtoany
contract enteredinto pursuant to thisadvertisement,minorityand womenbusiness enterpriseswill beafforded
full opportunityto submit bids in response tothisinvitationandwillnot bediscriminatedagainston the
grounds of race, gender, color,or nationaloriginalin considerationfor an award.

APPRENTICESHIP PROGRAM:
The CityofPoughkeepsie requires that anycontractor or subcontractorhave, prior to enteringinto a
construction contract withtheCityofPoughkeepsie withavalue in excess of$100,000.00, apprenticeship
agreements appropriatefor thetypeand scopeofwork to be performed, which have been registeredwiththe
NYSCommissionerof Laborin accordance withArticle23 of theLaborLaw.Satisfactoryevidenceof
registration withtheNewYorkState CommissionerofLaborbythedeadline to submit its bidpackage forthe
construction contract onwhichit is bidding
OWNERS RIGHTSRESERVED:
The CityofPoughkeepsieexpresslyreserves theright to waive anyirregularities in or to accept anybid or to
reject anyand all bids orto awardon anyorall items as the interest of theCityofPoughkeepsiemayappearto
require.
NEWYORKSTATE OSHA10-HOUR CONSTRUCTION SAFETYAND HEALTH COURSE S1537-
A:
This provision, effectiveJuly18, 2008, is an addition to theexistingprevailingwage rate law, LaborLaw220,
section220-h. Itrequires that on all publicwork projects of at least $250,000.00, alllaborers,workers and
mechanics workingon thesite, be certifiedas havingsuccessfullycompleted theOSHA 10-hour construction
safetyand healthcourse. Itfurther requiresthat theadvertisedbids and contracts foreverypublicworkcontract
ofat least $250,000.00 contain a provision of thisrequirement. Rules and regulations will be promulgated and
posted on theNYSDOL websitewww.labor.state.ny.uswhen finalized.
(cid:40)(cid:71)(cid:71)(cid:76)(cid:72)(cid:3)(cid:47)(cid:3)(cid:57)(cid:68)(cid:85)(cid:81)(cid:68)(cid:71)(cid:82)
CommissionerofFinance
(cid:36)(cid:88)(cid:74)(cid:88)(cid:86)(cid:87)(cid:3)(cid:20)(cid:22)(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)

INSTRUCTIONSANDINFORMATIONTOBIDDERS
PAGE 1 OF 3
(cid:120) Readalldocuments containedin the bidspecifications.
(cid:120) Bidders are responsible for submittingtheir bids to the appropriatelocationat or prior to the time
indicatedin the specifications. Nobidswillbeaccepted after the designated timeordateindicated
in thebid specifications. Itis suggestedthat registeredmail be usedto submit bids. Delayin mail
deliveryis not anexception to the receipt ofabid.
(cid:120) Anyquestions orclarificationto the bid specifications ortechnicalspecifications must be submittedin
writingtotheJoe Chenier, Assistant Civil EngineerCity of Poughkeepsie, 62 Civic CenterPlaza,
Poughkeepsie, NY 12601orby email to: engineeringdepartment@cityofpoughkeepsie.(cid:74)(cid:82)(cid:89) priorto
thebid opening. Such questions must besubmittedon or beforethecloseofbusinesson (cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)
(cid:20)(cid:25),(cid:3)2026. Verbal questions will not be entertained.
(cid:120) Biddersshall indicate,on theoutsideoftheir sealed bid,thefollowinginformation:
(cid:20)(cid:17) Title and Number of theBid
(cid:21)(cid:17) Date andTimeofBidOpening
Failure to do so mayresult in rejection of the bid as being unresponsive.
(cid:120) Thefollowingforms arenecessary tobesubmitted as a bid, as well as any additionalforms
requested in the detailed specifications:
1. CS-1 - Bid proposalform/price page(s).(except some bids, suchasfor the
Department of Public Works or EngineeringDepartment,where a separateform may be
required). Such exceptions will be noted in the workspecification.
2. CS-2 - Non-CollusionAffidavit,completed,signedand dated.
3. Iran DivestmentAct Document,completed,notarized,signedand dated.
4. Bid Bond or Certified Check of 5%must beincluded.
5. Proof of Apprenticeship program mustbeincluded ifapplicable.
6. Two copies ofbid proposal.Oneoriginal, one copy.
Failure to submit required documentswill result in rejection of the bid asbeing
unresponsive.
It is not necessarytosubmit our technical specificationswith the bid. Theyare toberetained by the
bidder fortheir records.
(cid:120) Official bidcopies may beobtained at thefollowingwebsites: http://www.bidnetdirect.com/new-york(cid:3)or
http://www.cityofpoughkeepsie.(cid:74)(cid:82)(cid:89)
(cid:120) Biddersmust submitoneoriginal and onecopyof their bids,unlessotherwise stated.
o Theoriginalmust beclearlymarked. All bids mustbefilled out in ink, or Must betypewritten.
Bids submitted in pencilwill be rejected as unresponsive. Bids which have been correctedby
white out orcross out, and have not beeninitialedand/ordatedwill be rejected asunresponsive.

INSTRUCTIONSANDINFORMATIONTOBIDDERS
PAGE 2 OF 3
(cid:120) Samples mayberequested by theCityforthepurposeofproduct evaluation. Itis understood that
samples will beprovided at no chargeto the Cityand will bereturned, when requested, within30 days
aftertheevaluationis completed,at the expense ofthevendor. All samples leftlongerthan 30 days(cid:3)after
theevaluation period will bediscarded.
(cid:120) Sealed bids for (cid:51)(cid:82)(cid:88)(cid:74)(cid:75)(cid:78)(cid:72)(cid:72)(cid:83)(cid:86)(cid:76)(cid:72)(cid:3)(cid:38)(cid:76)(cid:87)(cid:92)(cid:3)(cid:43)(cid:68)(cid:79)(cid:79)(cid:3)(cid:51)(cid:68)(cid:85)(cid:78)(cid:76)(cid:81)(cid:74)(cid:3)(cid:42)(cid:68)(cid:85)(cid:68)(cid:74)(cid:72)(cid:3)(cid:53)(cid:72)(cid:83)(cid:68)(cid:76)(cid:85)(cid:86); Bid No. RFB-COP-0(cid:27)-26-0(cid:20)will
be received in(cid:3)thePurchasingDepartment,62Civic CenterPlaza,Poughkeepsie, New York,on or
before2:30 p.m.,(cid:3)(cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)(cid:3)(cid:21)(cid:22), 2026,and,at that time and place, bids will bepublicly opened and
read aloud in the(cid:3)Common Council chambers located on the 2ndfloorofCity Hall. Bids may be
hand delivered at(cid:3)any time priorto 2:30 pm. Late bids will not be accepted. Specifications andbid forms
are attached(cid:3)hereto.
(cid:120) Should the bidder finddiscrepancies oromissionsin the specifications,heshall notifythePurchasing
Agent,at once.ThePurchasingAgent will not assumeresponsibilityforanyoral instructions, or
interpretations ofmeaningofthespecifications orother contractdocumentsto any bidderbyanyperson
orpersons.
(cid:120) The PurchasingAgent, and/or his/her designee, shall betheonlyoneauthorized to make changes or
alterations to anythingcontainedin these specifications. Suchchangesshallbein writingto all(cid:3)interested
vendors clearlyindicatingthechangeoralterations.
(cid:120) The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, the
City of Poughkeepsie website, www.cityofpoughkeepsie.(cid:74)(cid:82)(cid:89), or the Hudson Valley Municipal
Purchasing Group(HVMPG) Regional Bid Notification System, www.bidnetdirect.com/new-york..
Copiesofbidding documentsobtainedfromanyothersourcearenotconsideredofficialcopies.Only
those vendors who obtain bidding documents from the Purchasing Office, City of Poughkeepsie
websiteortheHVMPG RegionalBidNotificationSystemwillbesentaddenduminformation,ifsuch
informationis issued.
(cid:120) If you have obtained this document from asourceotherthan the CityofPoughkeepsiePurchasing
Office,CityofPoughkeepsiewebsite, ortheHVMPG Regional BidNotificationSystem it is
recommendedthat youobtainanofficial copy. Youmayobtain anofficialcopybyregisteringon the
HVMPG Regional Bid NotificationSystem at www.bidnetdirect.com/new-yorkorby visiting
http://www.cityofpoughkeepsie.(cid:74)(cid:82)(cid:89)
(cid:120) All bids shall bemade out on the proposal forms attached hereto and alltheattached certificates mustbe
completedandsignedincompliance withtheprovisions of Section103-d oftheNYS General(cid:3)Municipal
Law.
(cid:120) The PurchasingAgentreserves theright to reject all bids, parts ofall bids, or all bids for anyoneor(cid:3)more
supplies orcontractualservicesincluded in the proposed contract,whensuchrejectionis in the(cid:3)best
interest oftheCity.The contractwill beawardedto the RESPONSIBLE BIDDER offeringthebest(cid:3)price.
Aresponsiblebidderis amanufacturer,producer,dealer, vendor, or bonafidemanufacturer's(cid:3)agent who
hasdemonstratedjudgment andintegrity,isofgood reputation,experiencedin his work,(cid:3)whose recordof
past performance in thetradeis establishedassatisfactory, andwhose financial status is(cid:3)suchto provide
noriskto theCityofPoughkeepsiein itscontractual relations.

INSTRUCTIONS AND INFORMATION TO
BIDDERS
PAGE 3 OF 3
(cid:31) No bidder may withdraw a bid withinforty-five(45) days after the actual date of the bid opening.
(cid:31) Upon acceptance of any bid, the successful bidder shallexecute a contract,inaccordancewiththe
specifications,with the CITYOFPOUGHKEEPSIE.
(cid:31) Bidders whoarerequiredto adhere to the prevailing wagescheduleshall obtain andmaintain a current
schedule form the New York State Department of Labor for the entire term of the contract. The City
may audit adherence tothis schedule atanytime during or after the contract period.
(cid:31) "The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a
construction contract with the City of Poughkeepsie with a value in excess of $100,000.00,
apprenticeshipagreements appropriate for the type and scope ofworkto be performed,whichhave been
registeredwith the NYSCommissioner of LaborinaccordancewithArticle 23 of the Labor Law.
CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT:
As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new
provision has been added to State Finance Law (SFL) 165-a and New York General Municipal Law 103-g,
both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will
be developing a list of "persons" who are engaged in "investment activities in Iran" (both are defined terms in
the law) (the "Prohibited Entities List"). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued
nolaterthan 120 daysafter the Act'seffectivedateatwhichtimeitwill be posted on the OGSwebsite.
NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE
S1537-A:
This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law
220, section 220-h. It requires that on all public work projects of at least $250,000.00, all
laborers,workersandmechanicsworkingonthesite,becertifiedashavingsuccessfullycompletedthe OSHA(cid:3)
10-hour construction safety and health course. Itfurther requires that the advertisedbidsand contractsfor(cid:3)
every publicwork contract ofat least $250,000.00 contain a provision of this requirement. Rules and(cid:3)
regulationswillbepromulgatedandposted on theNYSDOLwebsitewww.labor.state.ny.us whenfinalized.
(cid:40)(cid:71)(cid:71)(cid:76)(cid:72)(cid:3)(cid:47)(cid:3)(cid:57)(cid:68)(cid:85)(cid:81)(cid:68)(cid:71)(cid:82)
Commissionerof Finance
Date: (cid:36)(cid:88)(cid:74)(cid:88)(cid:86)(cid:87)(cid:3)(cid:20)(cid:22), 2026

BIDDERSPLEASENOTE: ThisbidWILLREQUIRE a (5%)BIDBOND or
CERTIFIEDCHECK
***ALSO***
ThesuccessfulbidderWILLBEREQUIREDTOPOST a PERFORMANCE BOND
and a LABOR AND MATERIALBOND.
Please Return All Bids tothe Address Below: (In a sealed envelope)
City of Poughkeepsie Purchasing Department 62 Civic Center Plaza
Poughkeepsie, New York 12601

Any and all questions concerning this bid shall be submitted in writing
by close of business (4:00 PM EDT) on or before (cid:54)(cid:72)(cid:83)(cid:87)(cid:72)(cid:80)(cid:69)(cid:72)(cid:85)(cid:3)(cid:20)(cid:25), 2026.
By emailto:
engineeringdepartment@cityofpoughkeepsie.(cid:74)(cid:82)(cid:89)
By Fax to 845-451-4101
Or by regular mail to:
The City of Poughkeepsie
Engineering Department
62 Civic Center Plaza
Poughkeepsie N.Y. 12601

WAGE RATE INFORMATION
Contractorand/orSubcontractorsmustusethehigherofthe PrevailingFederal, State or
applicablelocalwageratespaidtoeach trade.
NOTE: If you are unsure which wage rate category applies please contact The New York
State Department of Labor for assistance. (518) 457-2744
WAGE RATES
CERTIFICATION OF PAYROLL PURSUANT TO SECTION 220 OF THE LABOR LAW
WILL BE REQUIRED
CERTIFIED PAYROLL MUST BE SUBMITTED MONTHLY OR WITH PAYMENT
REQUESTS
THISPROJECTHASBEENASSIGNEDPRC#(cid:21)(cid:19)(cid:21)(cid:25)(cid:19)(cid:21)(cid:22)(cid:21)(cid:25)(cid:25)
THISSCHEDULEMAYBEVIEWEDON-LINEATWWW.LABOR.STATE.NY.US

GENERAL SPECIFICATIONS