26-12 POTASSIUM PERMANGANATE

TOWN OF GROTON
INVITATION TO BID
26-12 POTASSIUM PERMANGANATE
April 2026

TOWN OF GROTON
BIDDER INFORMATION
BID NUMBER: 26-12
BID OPENING: 2:30 P.M. May 1, 2026
LOCATION: Purchasing Office, Groton Town Hall
ADDRESS: 45 Fort Hill Road, Groton, CT 06340
Sealed bids will be received by Karl Klein, Purchasing Agent of the Town of Groton, until
2:30 P.M. on May 1, 2026 for bid 26-12 POTASSIUM PERMANGANATE for the Town of
Groton in accordance with the specifications and information.
Bids received after 2:30 P.M. on May 1, 2026 will not be accepted.

TABLE OF CONTENTS
ITEM 1. GENERAL INFORMATION
A. Item to be bid
B. Tax Information
ITEM 2. BID SUBMISSION
A. Date and Time
B. Submission Procedures
ITEM 3. WITHDRAWAL OF BIDS
A. Time Period
B. Procedure
ITEM 4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS
ITEM 5. PERFORMANCE BOND
ITEM 6. VENDOR QUALIFICATION
ITEM 7. DELIVERY
A. Requirements
B. "Agreed-Upon Delivery Date"
C. Location
D. Penalty Clause
ITEM 8. ACCEPTANCE OR REJECTION OF BIDS
ITEM 9. PAYMENT TERMS
A. Timeframe
B. Acceptance
C. Prepayment Option
ITEM 10. SUPPLEMENTAL INFORMATION
A. Manufacturer's Literature
B. "Or Equal" Bids
ITEM 11. MULTIPLE BIDS

ITEM 12. EXCEPTIONS TO SPECIFICATIONS
ITEM 13. TESTS
ITEM 14. INQUIRIES
ITEM 15. MATERIALS AND EQUIPMENT
ITEM 16. GUARANTEE
A. Compliance with specifications
B. Defective equipment
C. Guarantee and Warranty information
ITEM 17. BASIS FOR SELECTION OF VENDOR
ITEM 17.1 LOCAL VENDOR PREFERENCE
ITEM 18. QUANTITY
ITEM 19. TIE BIDS
ITEM 20. AVAILABILITY OF FUNDS
ITEM 21. BID ALTERATIONS/SIDETRACK AGREEMENTS
ITEM 22. ALTERNATIVE/RECYCLED PRODUCTS
ITEM 23. OTHER
A. GSA, Federal and State Contract Pricing
B. Affirmative Action/Equal Employment
C. Equipment in transit
D. Insurance Requirements
E. Hazard Communication Information
F. Lock-Out Tag-Out Information
G. Bidders List

TOWN OF GROTON
It is the intent of this "Invitation to Bid" to establish a vendor to supply the Town of Groton with
Potassium Permanganate. The prospective bidder must complete the bid form and company
information sheet, but need not return the entire Invitation to Bid. The bidder is not to include any
taxes from which the Town is exempted by law. The Town will complete any tax exemption forms
that the successful vendor may require if such forms are within the Town's legal parameters.
2. BID SUBMISSION
The proposal shall be submitted to the Office of the Purchasing Agent no later than 2:30 P.M. on
May 1, 2026 at which time they will be publicly opened and read aloud. Bids received after that
date and time will not be considered by the Town of Groton. Bids must be submitted on the blank
forms furnished, and should be in a sealed envelope, addressed to the Office of the Purchasing
Agent, marked public bid "26-12 POTASSIUM PERMANGANATE". PLEASE PROVIDE
INFORMATION AND PRICING AS REQUESTED IN THE BID SPECIFICATIONS. The Town of
Groton Purchasing Division shall receipt stamp each bid received. The date of the stamp shall
prevail over any postmark date. The Town of Groton assumes no liability for any postal service
delays.
3. WITHDRAWAL OF BIDS
No bidder may withdraw their bid for a period of 90 days after the actual date of the bid opening,
during which time prices will be firm. Bids may be withdrawn by written authorization only and only if
withdrawal request is received one (1) day or more prior to the bid opening. The proposed prices in
this bid shall hold through each delivery date indicated.
Costs for the preparation of this proposal are to be borne entirely by the bidders. They shall not in
any way be charged to the Town of Groton. All submissions become the property of the Town of
Groton to use as required to meet the objectives of this bid.
4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS (SEE BID FORM)
When required each bid shall be accompanied by a bid bond signed by a surety company
authorized to do business in Connecticut or by a cashier's check or certified check made payable to
the Town of Groton. The amount of the bid deposit will be 0% of the total base bid unless otherwise
specified.
Bond amount required: 0%

5. PERFORMANCE BOND
If required by the bid specifications, the successful bidder may be required to provide a performance
bond. The performance bond shall be made out in favor of the Town of Groton. The performance
bond shall be required as security by the successful bidder for faithful performance of his contract.
This performance bond shall be required within eight (8) days of the award notification. The
performance bond must be written by a surety company licensed to conduct business in the State of
Connecticut. The successful bidder, upon failure or refusal to furnish within ten (10) days the
required performance bond, shall forfeit their bid deposit to the Town of Groton as liquidated
damages.
Bond Amount Required: 0%
6. VENDOR QUALIFICATION
Each vendor shall present evidence that they are normally engaged in the purveying of the type of
materials/equipment or workmanship proposed. The vendor shall make themselves thoroughly
familiar with the contents of the notice before submitting his/her proposal. The vendor automatically
acknowledges and accepts all of the provisions, conditions, and specifications of this notice. No
proposal shall be considered from vendors who are unable to show that they are normally engaged
in the purveying of the type of materials/equipment or workmanship proposed. For any type of
service, construction or commodity, the vendor certifies that his product or service meets all local,
State and Federal regulations applicable to his/her product or service. The vendor is responsible for
complying with all ordinances, laws and regulations affecting their particular product or service and
holds the Town of Groton harmless for any claims for damages whether bodily, personal or property
due to the avoidance of any requirement of any governing body. All, bidders, in order for their
proposals to be considered, must not be delinquent on any property tax or fees issued by the Town.
Bidders shall certify that neither they nor any business or corporation fully or partially owned by the
bidder is not delinquent on Town property taxes or fees.
7. DELIVERY
All prices quoted shall include any and all shipping, handling, insurance, training, consulting,
out of pocket expense, and delivery charges necessary to deliver any materials and equipment
ordered to:
TOWN OF GROTON
WATER POLLUTION CONTROL FACILITY
170 GARY COURT
GROTON, CT 06340
The Water Pollution Control Facility accepts tailgate deliveries. Vendors shall be responsible for
moving material within confines of delivery vehicle and to vehicle exit for easy offload. Neither Town
employees nor equipment will enter delivery vehicle.
USE BID FORM FOR DELIVERY INFORMATION.

ALL SAFETY DATA SHEETS ARE REQUIRED TO BE DELIVERED WITH THE PRODUCT. ONE
COPY MUST ALSO BE SENT TO THE RISK MANAGER'S OFFICE, 45 FORT HILL RD.,
GROTON, CT. 06340.
8. ACCEPTANCE OR REJECTION
The Town reserves the right to accept or reject any and all bids and to waive any minor deviations
from our bid requirements if it is in the best interest of the Town to do so.
9. PAYMENT TERMS
The Town agrees to pay for the material/equipment within thirty (30) days after acceptance.
Acceptance means 100% delivery of satisfactory merchandise to comply with our specifications. If a
vendor wishes to offer a prepayment discount he/she must provide a separate sheet with his/her bid
showing the terms of the discount and the advantage to the Town of Groton in accepting this
prepayment discount. Prepayment in no way forfeits any right of the Town to complete satisfaction
with the purchase nor does it relieve the vendor of any responsibility to perform as required in the
bid document.
10. SUPPLEMENTAL INFORMATION
The vendor must submit with their proposals the detailed specifications, descriptive literature and all
necessary details on the material/equipment they propose to furnish in order that the Town may
have full information available when analyzing the bids. In cases where an item is identified by a
manufacturer's name, trade name, catalog number or reference it is understood that the bidder
proposes to furnish the item so identified and does not propose to furnish an "equal" unless the
proposed "equal" is identified. The reference to the manufacturer's name, trade name or catalog
number is intended to be descriptive, not restrictive and is used to indicate to the prospective bidder
articles that will be satisfactory. Bids on other makes will be considered provided the bidder clearly
states the item being proposed is an exception but an equal on the bid form. The Purchasing Agent
reserves the right to approve as an equal or to reject as not being equal any article that the bidder
proposes to furnish which contains major or minor variations from the specification requirements.
11. MULTIPLE BIDS
No bidder will be allowed to offer more than one bid price on each item even though alternate
models or styles may meet the specifications. Alternates will be considered only if requested by the
Town of Groton.
12. EXCEPTIONS TO SPECIFICATIONS
If the material/equipment offered differs from the provisions contained in this specification, such
differences must be explained in detail on the sheets attached to this bid and if such deviations do
not depart from the intent of this notice and are in the best interest of the Town, the bid will receive
careful consideration. The absence of written deviations will hold the bidder strictly accountable to
the Town of Groton to the specifications as written.

13. TESTS
Before approval, the Town Manager or his agent, shall have the right to inspect and test the
materials and equipment furnished in accordance with this notice. When samples are required from
bidders receiving the award, the samples may be retained by the Town of Groton until the delivery
of the bid items. Bidders whose samples are retained may pick them up after the delivery of the bid
items has been accepted by the Town. Bidders shall be responsible for delivery and removal of
samples. Cost of delivery and removal of samples is to be the responsibility of the bidder. All
samples are to be marked "Samples" and delivered to the purchasing office. The package must
indicate the name of the bidder, item enclosed and the bid number. Failure to properly identify the
samples relieves the Town from any responsibility for their safe return and may disqualify the bidder
from bidding.
Vendor shall provide a sample (photograph is sufficient) of the product pails prior to first delivery.
14. INQUIRIES
Any inquiries for this bid shall be directed via email to Karl Klein, Purchasing Agent, at
kklein@groton-ct.gov by 12:00 P.M. eight (8) days prior to bid opening date. Pricing shall not be
discussed with any individual in the Town other than the Purchasing Agent. Once a bid date has
been established only questions relevant to the technical aspects of the bid or how to properly
complete the bid form may be addressed. Any vendor contacting any individual other than those
named in this section may have their bid rejected by the Purchasing Agent. If addendum's clarifying
the bid or providing additional information to bidders are necessary the Purchasing Agent of the
Town can, at his/her option, extend the date of the bid opening. It is assumed that each vendor
submitting a bid will have made himself/herself familiar with the requirements of the specifications
and requested an on-site review if necessary so that his/her bid is all inclusive as per the intent of
the specifications.
15. MATERIALS AND EQUIPMENT
All materials/equipment shall be furnished complete and ready for use as indicated in specifications.
Any materials/equipment not specifically mentioned herein, but which is necessary for the
successful installation and/or operation of the systems shall be specified and quoted by the bidder.
16. GUARANTEE
The bidder guarantees that all articles offered for sale fully comply with the specifications. All
expenses covering return of and replacement of defective or improper merchandise will be assumed
by the vendor. In no instance shall the vendor refer the Town to any distributor or manufacturer for
settlement of any claim arising from defective or improper merchandise. If the vendor shall fail to
replace or repair any defective or improper merchandise within 30 days from date of notice, the
Town may make the necessary corrective arrangements and deduct the cost from money due the
vendor or bill the vendor. The vendor agrees to reimburse the Town in such instances. Samples of
any warranties or guarantees which will apply to the goods being offered for sale shall be included
as part of this bid.

17. BASIS FOR SELECTION OF VENDOR
The Purchasing Office reserves the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time bids of a similar nature or a bid of a bidder who upon
investigation by the Town has shown that he/she is not in a position to perform the contract. The
Town's review procedure in evaluating the bids received will include, but not be limited to,
performance review, warranties, maintenance contract content, costs and availability, installation
costs, reputation of manufacturer, qualification and experience of personnel, understanding of
assignment and work plan, and previous experience. A demonstration of your product may also be
required by the Town. All of this will be used in order to determine the LOWEST responsive bidder
for the project or purchase. References are required for this project. Please attach a list of
references with names and phone numbers to the bid form.
17.1 LOCAL VENDOR PREFERENCE
See Appendix A for Local Vendor Preference and Appendix B for Local Vendor Affidavit Form.
18. QUANTITY/CONTRACT LENGTH
The Town of Groton reserves the right to purchase more or less than the quantity of items specified
or may withdraw any or all requested items. Vendors are advised that the contract may be awarded
in whole or in part. The Town of Groton is not bound to accept a proposal in its entirety. The Town
of Groton may cancel this contract at any time if in the opinion of the Town the firm is not performing
as stated in the specifications.
19. TIE BIDS
If two (2) or more bidders submit identical bids and are equally qualified, the decision of the Town to
make award to one or more of such bidders shall be final. The Town, after determining that each
bidder would provide equal benefit to the Town, shall set a separate date for a public drawing to
determine the bidder that will be awarded the contract. The bidders involved will be notified in
writing of when this drawing will be and will be notified in writing of the chosen vendor.
20. AVAILABILITY OF FUNDS
A bid or contract shall be considered executory only to the extent of appropriation available to each
agency for the purchase of such articles. The Town's extended obligation on these contracts that
anticipate extended funding through successive fiscal periods shall be contingent upon actual
appropriations for the following fiscal years. Any bid or contract let for more than one fiscal period is
also contingent upon performance of the vendor meeting the specifications. If, in the determination
of the Town of Groton, a vendor is not meeting the requirement of the specifications the Town may
terminate the bid or contract with 30 days written notice to the vendor. This can occur at any time
during the contract period.
21. BID ALTERATIONS/SIDETRACK AGREEMENTS
No alterations or sidetrack agreements changing the specifications shall be valid unless made in
writing to the Town and signed by the Purchasing Agent and department head. This agreement
must be sent to the Purchasing Agent of the Town of Groton for consideration and review.

22. ALTERNATIVE/RECYCLED PRODUCTS
Wherever possible, the Town of Groton would like to receive quotes from vendors on products that
are environmentally safe, in that they do not contain toxic chemicals as identified under Subpart z. of
the OSHA "Right to Know" standard, or products that contain recycled material and post consumer
material, or re-refined motor oils, etc. We would like to purchase products that do not require
special disposal requirements or respirator requirements where possible and are not harmful to
others, including animals. If these products could be supplied as an alternative to what is being
requested please provide a special sheet attached to the bid form showing the price of the item, the
item being substituted and the new or alternative product. Please also supply the manufacturer's
literature describing the product and its uses. IF POSSIBLE, AND IF NOT INFLUENCING THE
COST IN ANY WAY THE TOWN OF GROTON WOULD LIKE TO RECEIVE ALL PROPOSALS ON
PAPER AND IN BINDERS MEETING OR EXCEEDING THE EPA GUIDELINES FOR PAPER.
THIS SHOULD BE SO NOTED ON YOUR PROPOSAL IF YOU COMPLY.
PLEASE PROVIDE A SEPARATE SECTION ATTACHED TO THE BID FORM IF YOU WOULD
SUGGEST USING REMANUFACTURED OR RECYCLED PRODUCTS FOR THIS PROJECT.
ANY SUBSTITUTION OF A PRODUCT OF THIS TYPE MUST MEET PROVEN CONSTRUCTION
STANDARDS AS RECOGNIZED BY THE STATE AND FEDERAL GOVERNMENT.
23. OTHER
The Town of Groton is eligible in most cases to receive GSA pricing and Federal and State contract
pricing options. Each bidder should check with the applicable State or Federal Agency to determine
if the government pricing for such commodities has been extended to political subdivisions.
The Town of Groton is an Affirmative Action/Equal Employment Opportunity Employer. The Town
of Groton and any vendor awarded this project shall comply with the regulations of the United Sates
Department of Transportation (Title 49, Code of Federal Regulations, Part 21), issued in
implementation of Title VI of the Civil Rights Act of 1964, 78 Statute 252, 42 United States code
2000d to 2000d-4. Further, the Town of Groton and any vendor awarded this contract warrants that
in the performance of this project, it will not discriminate or permit discrimination against any person
or group of persons on the grounds of race, color, religion, national origin, sex or physical disability,
including, but not limited to blindness, unless it is shown to be that such disability prevents
performance of the work involved, in any manner prohibited by the laws of the United States, or the
State of Connecticut, and further agrees to provide the Commission on Human Rights and
Opportunities with such information requested by the Commission concerning the employment
practices and procedures of the Town of Groton and any vendor awarded this contract as related to
the provisions of this section. (Section 4-114a of the General Statutes of Connecticut as revised.)
The Town of Groton shall follow the State of Connecticut Department of Transportation minority
business affirmative action program as approved by the United States Department of
Transportation.
The Town of Groton accepts no liability for the product until it is completely received and installed on
the Town of Groton's premises. All vendors are responsible for the equipment while in transit to the
Town of Groton.
The Town of Groton has extensive insurance requirements that must be met for certain services. If
insurance is required it will be so stated in the Invitation to Bid and all vendors are expected to meet