Postage Machine for the Town of Merrimack

Agency:	Town of Merrimack
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	423420 - Office Equipment Merchant Wholesalers 532420 - Office Machinery and Equipment Rental and Leasing
Posted Date:	Apr 11, 2024
Due Date:	Apr 26, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Town of

Merrimack, New Hampshire

6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov

April 11, 2024

REQUEST FOR BID

POSTAGE MACHINES

Bids will be received by the Town of Merrimack until 2:00pm Friday, April 26, 2024, for providing a new

mailing machine to be purchased, and a postage meter to be rented, in compliance with USPS Intelligent Mail

Indicia (IMI) for 2024, in accordance with the enclosed specifications and following conditions:

The proposed postage machines shall be located at the Town Hall Complex, 6 Baboosic Lake Rd, Merrimack,

NH. This machine will be comparable to the iX-5 Series, and will be used by several departments.

The Town will take into consideration the cost of supplies not included in the maintenance agreement, therefore

provide a list of all supplies needed to be purchased and the price guaranteed for the first year.

The Town reserves the right to reject any or all proposals, re-bid, negotiate any contracts, to waive irregularities in

the proposals, and to accept the proposal which, in the Town’s sole discretion, best serves the interest of the

Town, and waive any formalities in the bid process.

The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and federal taxes not

applicable to municipalities. The proposal price shall be quoted F.O.B. Town of Merrimack, 6 Baboosic Lake Rd,

Merrimack, NH 03054. Vendors may submit more than one bid, but each bid shall be reflected on a separate Bid

Form.

Complete descriptive literature, including warranty information and a pricing sheet for supplies shall accompany

the bid.

Bids must be marked “Bid for Postage Machine” and shall be faxed to the Town of Merrimack Finance

Department at (603) 424-0516 or delivered to the Finance Department located at 6 Baboosic Lake Rd, Merrimack,

NH by the date and time specified above.

The Town of Merrimack’s Purchasing Policy is available on the Town’s website:

http://www.merrimacknh.gov/town/departments/finance/bid_opportunities;

a copy may be obtained by contacting the Purchasing Agent.

It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the date and time

specified.

For additional information contact Kelly Valluzzi, Purchasing Agent, at kvalluzzi@merrimacknh.gov (603) 424-

7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

BID SPECIFICATIONS

SPECIFICATIONS FOR POSTAGE MACHINE

Minimum requirements for the Town Hall postage machine:

 iX-5 Series or equal

 Automatic Feeder

 Processing speed of at least 110 LPM

 USPS Based IMI Meter

 Weighing Platform of 5, 10, 30 or 70 lb

 Minimum of 25 programmable accounts.

 Selection to seal envelopes or not.

 On-site initial training

 Set up will include up to six jobs programmed by bidder.

Optional items:

 E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified .

 Electronic return receipt for Certified Mail.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

Bid on Postage Machine

BID FORM

Due by 2:00PM, Friday, April 26, 2024

To provide one (1) iX-5 Series or equal to the Town Hall Complex, including delivery, installation and

training, according to the Town’s bid specifications:

$_____________________________

Mfg & Model#_______________________________________________________________________

Maintenance Agreement:

Annual Service Cost 2024 – 2025

Annual Service Cost 2025 – 2026 (optional)

Annual Service Cost 2026 – 2027 (optional)

$_______________________

The agreement, including a list of parts and services covered is included ____Y ____N

List of supplies not included in maintenance agreement:

Ink Part # _______________ # imprints ________________

Tape Part#______________ # _______________________

Sealer Part#_____________ size_____________________

Other: ___________________________________________

price:$_______________

Meter Rental:

monthly cost: $_________________

Optional items:

 E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified

 Electronic return receipt for Certified Mail.

$_________

Detailed specifications enclosed yes___ no___

Delivery will be made within ____ calendar days after receipt of the Town’s related purchase order.

The above bid is provided in accordance with the Town’s bid invitation dated April 11, 2024,

except as indicated below:

_____________________________________________________________________________

Bidder:_______________________________________________________________________

Street Address:_________________________________________________________________

City, State, Zip Code:____________________________________________________________

Phone No:_____________________________ Fax No:_________________________________

Authorized Signature:___________________________________________________________

Printed Name:________________________________________ Date:_____________________

E-Mail:_______________________________________________________________________

The following customers are presently operating similar equipment to the proposed:

Name: ______________________________________________________

Street Address: _______________________________________________

City, State, Zip Code: __________________________________________

Telephone No.: _______________________________________________

Contact: _____________________________________________________

Name: ______________________________________________________

Street Address: _______________________________________________

City, State, Zip Code: __________________________________________

Telephone No.: _______________________________________________

Contact: _____________________________________________________

Maintenance service has been provided to the following customers during the last three years.