Postage Machine for the Town of Merrimack

Agency: Town of Merrimack, NH
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 423420 - Office Equipment Merchant Wholesalers
  • 532420 - Office Machinery and Equipment Rental and Leasing
Posted Date: Apr 11, 2024
Due Date: Apr 26, 2024
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Postage Machine for the Town of Merrimack , due Friday, April 26, 2024 at 2PM.

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Town of
Merrimack, New Hampshire
6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov
April 11, 2024
REQUEST FOR BID
POSTAGE MACHINES
Bids will be received by the Town of Merrimack until 2:00pm Friday, April 26, 2024, for providing a new
mailing machine to be purchased, and a postage meter to be rented, in compliance with USPS Intelligent Mail
Indicia (IMI) for 2024, in accordance with the enclosed specifications and following conditions:
The proposed postage machines shall be located at the Town Hall Complex, 6 Baboosic Lake Rd, Merrimack,
NH. This machine will be comparable to the iX-5 Series, and will be used by several departments.
The Town will take into consideration the cost of supplies not included in the maintenance agreement, therefore
provide a list of all supplies needed to be purchased and the price guaranteed for the first year.
The Town reserves the right to reject any or all proposals, re-bid, negotiate any contracts, to waive irregularities in
the proposals, and to accept the proposal which, in the Town’s sole discretion, best serves the interest of the
Town, and waive any formalities in the bid process.
The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and federal taxes not
applicable to municipalities. The proposal price shall be quoted F.O.B. Town of Merrimack, 6 Baboosic Lake Rd,
Merrimack, NH 03054. Vendors may submit more than one bid, but each bid shall be reflected on a separate Bid
Form.
Complete descriptive literature, including warranty information and a pricing sheet for supplies shall accompany
the bid.
Bids must be marked “Bid for Postage Machine” and shall be faxed to the Town of Merrimack Finance
Department at (603) 424-0516 or delivered to the Finance Department located at 6 Baboosic Lake Rd, Merrimack,
NH by the date and time specified above.
The Town of Merrimack’s Purchasing Policy is available on the Town’s website:
http://www.merrimacknh.gov/town/departments/finance/bid_opportunities;
a copy may be obtained by contacting the Purchasing Agent.
It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the date and time
specified.
For additional information contact Kelly Valluzzi, Purchasing Agent, at kvalluzzi@merrimacknh.gov (603) 424-
7075.
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN _______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road
Merrimack, NH 03054
Tel: 603-424-7075
Fax: 603-424-0516
BID SPECIFICATIONS
SPECIFICATIONS FOR POSTAGE MACHINE
Minimum requirements for the Town Hall postage machine:
iX-5 Series or equal
Automatic Feeder
Processing speed of at least 110 LPM
USPS Based IMI Meter
Weighing Platform of 5, 10, 30 or 70 lb
Minimum of 25 programmable accounts.
Selection to seal envelopes or not.
On-site initial training
Set up will include up to six jobs programmed by bidder.
Optional items:
E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified .
Electronic return receipt for Certified Mail.
TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN _______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road
Merrimack, NH 03054
Tel: 603-424-7075
Fax: 603-424-0516
Bid on Postage Machine
BID FORM
Due by 2:00PM, Friday, April 26, 2024
To provide one (1) iX-5 Series or equal to the Town Hall Complex, including delivery, installation and
training, according to the Town’s bid specifications:
$_____________________________
Mfg & Model#_______________________________________________________________________
Maintenance Agreement:
Annual Service Cost 2024 2025
Annual Service Cost 2025 2026 (optional)
Annual Service Cost 2026 2027 (optional)
$_______________________
$_______________________
$_______________________
The agreement, including a list of parts and services covered is included ____Y ____N
List of supplies not included in maintenance agreement:
Ink Part # _______________ # imprints ________________
Tape Part#______________ # _______________________
Sealer Part#_____________ size_____________________
Other: ___________________________________________
price:$_______________
price:$_______________
price:$_______________
price:$_______________
Meter Rental:
monthly cost: $_________________
Optional items:
E-Services: eDelivery Confirmation, eSignature Confirmation, & eCertified
Electronic return receipt for Certified Mail.
$_________
$_________
Detailed specifications enclosed yes___ no___
Delivery will be made within ____ calendar days after receipt of the Town’s related purchase order.
The above bid is provided in accordance with the Town’s bid invitation dated April 11, 2024,
except as indicated below:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Bidder:_______________________________________________________________________
Street Address:_________________________________________________________________
City, State, Zip Code:____________________________________________________________
Phone No:_____________________________ Fax No:_________________________________
Authorized Signature:___________________________________________________________
Printed Name:________________________________________ Date:_____________________
E-Mail:_______________________________________________________________________
The following customers are presently operating similar equipment to the proposed:
Name: ______________________________________________________
Street Address: _______________________________________________
City, State, Zip Code: __________________________________________
Telephone No.: _______________________________________________
Contact: _____________________________________________________
Name: ______________________________________________________
Street Address: _______________________________________________
City, State, Zip Code: __________________________________________
Telephone No.: _______________________________________________
Contact: _____________________________________________________
Maintenance service has been provided to the following customers during the last three years.
Name: ______________________________________________________
Street Address: _______________________________________________
City, State, Zip Code: __________________________________________
Telephone No.: _______________________________________________
Contact: _____________________________________________________
Name: ______________________________________________________
Street Address: _______________________________________________
City, State, Zip Code: __________________________________________
Telephone No.: _______________________________________________
Contact: _____________________________________________________
Enclosure:
_____ Complete descriptive literature
_____ Maintenance agreement
_____ Any materials relevant to service and training

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