PORTABLE RESTROOMS

PHYSICIAN SERVICES
INVITATION TO BID
Sealed bids will be received, opened, and read aloud in public session for PHYSICIAN
SERVICES for the CITY OF JASPER, ALABAMA, at 11:00 A.M. on Monday, May 25th,
2026, at the Jasper City Hall located at 121 17th Street West, Jasper, Alabama 35501.
The successful bidder will be required to obtain a business license from the City to operate within
the City Limits. Bid specifications may be obtained from Jasper City Hall, 121 17th Street West,
Jasper, Alabama, Monday through Friday from 8:00 a.m. until 4:00 p.m., or downloaded from the
City's website at www.jaspercity.com.
Sealed bids may be mailed or delivered directly to the City of Jasper prior to the public opening.
All sealed bids must be clearly and legibly marked "SEALED BID," the bidder's name, the name
of the bid, and the opening date and time. Contact the Purchasing Agent at (205) 385-7968 or
jcook@jaspercity.com with any questions.
Sealed bids must be mailed to the following address:
City of Jasper
Attention: Purchasing Agent
P.O. Box 1589
Jasper, Alabama 35501
Or hand delivered to:
Jasper City Hall
Attention: Purchasing Agent
121 17th Street West
Jasper, Alabama 35501
Be advised that overnight delivery by express or courier to Jasper, AL is not guaranteed. Emailed
bids will not be accepted.
The lowest responsive, responsible bid will be accepted with key consideration based upon best
value and benefit to the public. The City of Jasper reserves the right to reject all bids, to waive
any irregularity in the bids received, and to accept or reject any items of the bid for the benefit of
the public. No conditional bids will be accepted. No bid may be withdrawn for a period of thirty
(30) days after the scheduled closing date and time for the receipt of bids. THE CITY OF
JASPER, ALABAMA.

CITY OF JASPER, ALABAMA
PHYSICIAN SERVICES
SCOPE:
The City of Jasper is seeking sealed proposals, subject to conditions and instructions as specified,
from qualified physicians to establish a contract for the purpose of performing pre-employment
physicals and drug tests, post-employment drug test for various City departments and work-
related injury treatment. The City will receive proposals until 11:00 am, local time, on May 25,
2026 in the council chambers located in the Jasper City Hall, 121 17th Street West, Jasper,
Alabama 35501. Submittals, made with three (3) copies, marked on the outside of envelope with
proposal subject, "PHYSICIAN SERVICES". Proposals will not be accepted via fax
machine or Internet email.
Any proposals received after due date and time are returned to the offer or unopened. The City is
not responsible for delay by the U. S. Mail or any other carrier unless otherwise stated in the
technical specifications of the "Request for Proposals". The City will accept only one proposal
per offeror.
In the event of a joint venture to respond to the Request, one firm shall be named the prime
contractor and all correspondence concerning the Request will be with the prime contractor. The
proposals shall be prepared simply and economically and shall be straightforward and concise in
content. It should also adhere strictly to the proven capabilities of the proposers to meet the
requirements set forth in the Request.
The City reserves the right to hold the proposals for a period of sixty (60) calendar days after the
due date before awarding the contract. The City reserves the right to either award this contract or
reject any and /or all proposals, whichever is in the best interest of the City. Proposals will be
evaluated by area and/or total and may be awarded by area, group or total whichever is in the best
interest of the City. The City reserves the right to use other physicians in the event a contract
physician cannot provide services in time needed. Proposers may submit proposals on as many or
as few areas as they wish. All information and materials submitted will become the property of
the City of Jasper, Alabama; and shall be subject to the provisions of the State of Alabama public
records law. If awarded the contract, the proposal submission, in its entirety, will be included as
part of the contract documents and filed, as public records with the City Clerk.
By submitting a proposal, the proposer certifies it has read and understands this RFP and has full
knowledge of the scope, nature, quantity, and quality of the work to be performed, the detailed
requirements of the services to be provided and the conditions under which the services are to be
performed.
The contract term shall be a three (3) year period with all prices included in the proposals
guaranteed for the life of the contract. It should be noted that multi-year contracts may be
continued each fiscal year only after funding appropriations and program approvals have been
granted by the City Council. If the necessary funding is not approved, then the affected multi-
year contract becomes null and void, effective October 1st of the fiscal year for which such
approval is denied.

In the event the offeror to whom the contract is awarded does not execute a contract within fifteen
(15) calendar days after such award, the City may give notice to such offeror of intent to award
the contract to the next most qualified proposer, or to ask for new proposals.
If the awarded physician or firm does not meet its quality standards, as presented in these
proposals, the City will be refunded all or part of the service charges. The service charges paid
by the City if no quality rating is available will be negotiated and based on a number of errors.
It is the intent of the City to allow contract termination by either party by giving written notice to
the other party no later than 120 days before the termination date. This provision can be
exercised only after the contract has been in effect for three (3) calendar months. In this event,
the awarded firm or physician
shall be entitled to equitable compensation for satisfactory work completed.
After the contract period has been completed the awarded firm or physician agrees to maintain all
terms of the contract during a transitions period of at least sixty (60) days while a new contract is
being obtained.
All requests for interpretation of any portion of this request may be made by telephone to the City
Purchasing Agent, Jessica Cook at (205) 385-7968 or e-mail jcook@jaspercity.com. All replies
will be given verbally or by e-mail reply and a copy of any inquiry and advice, if deemed vital by
the Purchasing Agent, will be made available to each prospective offeror.
All proposals shall be submitted in the form and manner indicated by the Request documents and
forms. Any proposal which is not submitted in form and manner indicated which contains
information, statements, conditions, or qualifications which place conditions or qualifications on
the proposal submittal for the purposes of making an award, or which alter any proposal terms,
conditions specifications, or forms, which has not been previously by written addendum from
Purchasing Agent, or which does not meet legal requirements, may be declared as a qualified,
conditional, or non-responsive and may be rejected. Any proposals that do not fully respond to
all detailed specifications or requests for information including execution of proposal forms may
be declared "non-responsive" and recommended for rejection.
The City reserves the right to waive minor variances from the specifications, provided these
differences do not violate the specification intent, materially affect the operation for which the
service are being obtained, nor increase the estimated cost to the City. The City is not responsible
for any expenses incurred by the respondent in preparing and submitting the proposals and/or
attendance at any interviews, final contract negotiations or applicable site visits.
MINIMUM QUALIFICATIONS
Firms or physicians wishing to submit a response to this Request must at a minimum:
* Possess Medical License to practice in Alabama.
* Maintain an office or branch in the city limits with office hours of 8:00 am to 4:30 pm
* Must be able to perform post-employment testing within one hour of notice.
* Drug Screening results must be submitted to City Clerk or Human Resource Manager
within five (5) business days from the day of testing.

* Must remain current on testing and medical standards for all services to be performed
under this contract and comply with drug testing policy which is included in this contract
and is included as Exhibit A
* Knowledgeable of duties and responsibilities as well as physical and mental stresses of
position testing for.
* Have expertise on its staff and equipment to supply the requirements of this proposal as
requested.
* Maintain in force, at his own expense, a minimum of One Million Dollars ($ 1,000,000)
professional liability insurance for each physician, One million ($ 1,000,000) per patient,
workers compensation in accordance with statutory limits and five hundred dollars ($
500,000) of employer's liability insurance.
SCOPE OF SERVICES:
Pre-employment physicals
* Include but not limited to vision, hearing, lungs, heart, ears, throat, head and neck, eyes,
extremities, neurological, abdomen, genitalia, height, weight, pulse, blood pressure,
blood work
* Police physicals to APOST standards
* Submit required forms to Human Resources Department of the City of Jasper. Must be
able to perform pre-employment testing without an appointment with a wait time under
two (2) hours and communicate results of such tests within 24 hours if requested.
* Must be willing to respond to inquiries from the individual patient as well as from the
City concerning tests involved.
* Required to make a justifiable recommendation as to:
Ability of applicant to perform the duties required of position
Assess current medical status relative to future problems
Pre and Post employment drug tests
* Perform collection of urine samples by certified staff in accordance with NIDA standards
and DOT and/or City test policy (policy enclosed) for 11 drugs.
* Must possess capability for collection of urine samples to critical time frame for post-
accident, random sampling, and reasonable suspicion testing situations.
* Samples must be available for pick up the same day as collection by lab approved by
City.
* Indicate ability to receive automated test results from certified lab as approved by City.
* Indicate ability to perform services in the evening or on a 24-hour basis.
* Must be able to perform pre-employment testing within one hour of notice during hours
of operation.
* Drug Screening results must be submitted to City Clerk or Human Resource Manager
within five (5) business days from the day of testing.
* Request notifications of positive drug test within 48 hours.
Work related Injury
* Employees must be treated promptly and referrals made to workmen's compensation
treating physicians when necessary.
* File workmen's compensation payment and diagnostics forms.

* Provide the City and employees with diagnostic and treatment information as necessary.
Proposal Submission Requirements:
The complete proposal shall contain the following information and shall be submitted in the order
shown below:
Part One - Proposal
Shall include the following sections:
o Section 1: Transmittal Letter
Transmittal letter shall introduce the firm, describe the ownership, include complete
Address, phone and fax numbers, and provide at least one representative as the City's
contact for all inquires or requests. An authorized representative of the firm must sign
the letter.
o Section 2: Qualifications/Experience
Describe in detail the physician's ability and experience as to:
* Educational Background
* Years of practice
* Perform required services
* Office to manage contract
* List of proposed lists of tests it would recommend for respective physicals
* Geographical location
* Ability to adapt to changing circumstances
o Section 3: Legal history
Describe in detail:
* Prior disciplinary action by any medical staff, association, or certification board
* Malpractice history
* Disciplinary or enforcement actions pending
* Criminal Record
o Section 4: References
Provide at least two (2) references for governmental and/or state agency customers
including names, addresses, phone numbers and e-mail addresses of contact persons.

Part Two - Cost Proposal
Supply a cost proposal for each service required on a unit basis.
The proposer must include any other cost necessary to perform the requirements of the Request
specifications.
Evaluation Criteria:
Each submittal will be evaluated to determine the ability of each proposer to provide the required
services. The following weighted criteria will be used to evaluate proposals:
Criteria Weight
Qualification/Experience 25%
Approach & Implementation 25%
Legal History 15%
References 10%
Cost Proposal 25%
Each of the above criteria will be given a rating, of 1 through 100, by each member of the
Evaluation Committee. The ratings are as follows:
Scale Rating
1 - 10 Very Poor
11 - 20 Poor
21 - 30 Fair
31 - 40 Below Average
41 - 50 Average
51 - 60 Above Average
61 - 70 Good
71 - 80 Very Good
81 - 90 Excellent
91 - 100 Superior

After the review and rating of the proposals by the evaluation committee, individual scores will
be averaged and ranked. Proposals will be ranked in descending order of numerical
predominance.
EXCEPTIONS AND ALTERNATIVE SERVICES
Please fully explain any exceptions to the Request's specifications and any alternative services
you propose in their place. The cost of these exceptions and alternative services should be carried
forward to the Cost Proposal.

RESPONSE SHEET
$______________________________ Pre and Post Employment Physicals Fees
$______________________________ Pre and Post Employment Drug Test Fees
$_______________________________ Work Related Injury Treatment Fees

VENDOR INFORMATION
Proposer/Company Name:________________________________________________
Authorized Representative: ________________________________________________
Signed:_________________________________________________________________
Title: __________________________________________________________________
Address: _______________________________________________________________
City, State, & Zip: _______________________________________________________
Date:___________________________________________________________________
Telephone:______________________________________________________________
Cell phone: _______________________________________________________________________________________
Fax Number: ____________________________________________________________
E-Mail Address:_________________________________________________________