PORTABLE RESTROOMS

PORTABLE RESTROOMS
INVITATION TO BID
Sealed bids will be received, opened, and read aloud in public session for PORTABLE
RESTROOMS for the CITY OF JASPER, ALABAMA, at 11:00 A.M. on Monday, May
11th, 2026, at the Jasper City Hall located at 121 17th Street West, Jasper, Alabama 35501.
The successful bidder will be required to obtain a business license from the City to operate within
the City Limits. Bid specifications may be obtained from Jasper City Hall, 121 17th Street West,
Jasper, Alabama, Monday through Friday from 8:00 a.m. until 4:00 p.m., or downloaded from the
City's website at www.jaspercity.com.
Sealed bids may be mailed or delivered directly to the City of Jasper prior to the public opening.
All sealed bids must be clearly and legibly marked "SEALED BID," the bidder's name, the name
of the bid, and the opening date and time. Contact the Purchasing Agent at (205) 385-7968 or
jcook@jaspercity.com with any questions.
Sealed bids must be mailed to the following address:
City of Jasper
Attention: Purchasing Agent
P.O. Box 1589
Jasper, Alabama 35501
Or hand delivered to:
Jasper City Hall
Attention: Purchasing Agent
121 17th Street West
Jasper, Alabama 35501
Be advised that overnight delivery by express or courier to Jasper, AL is not guaranteed. Emailed
bids will not be accepted.
The lowest responsive, responsible bid will be accepted with key consideration based upon best
value and benefit to the public. The City of Jasper reserves the right to reject all bids, to waive
any irregularity in the bids received, and to accept or reject any items of the bid for the benefit of
the public. No conditional bids will be accepted. No bid may be withdrawn for a period of thirty
(30) days after the scheduled closing date and time for the receipt of bids. THE CITY OF
JASPER, ALABAMA.
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CITY OF JASPER
PORTABLE TOILETS
RENTALS AND SERVICES
SPECIFICATIONS
SCOPE:
The City of Jasper, Alabama is seeking bids from vendors with the ability and resources to furnish and
deliver Portable Toilet Rentals and Services and units for purchase in accordance with the terms and
conditions in this bid specifications. This contract will also provide for purchase of units described and to
be utilized to service City-owned Portable Toilets as noted.
This specification covers the furnishing and delivery, as well as the servicing and sanitizing/cleaning of
portable chemical toilets at various locations and with various departments and agencies within the City.
All units will be consistent in color, appearance and age. These units are for public use and must present a
positive image.
The work to be done under this contract includes but is not limited to; the providing of all labor, materials,
supervision, equipment, services, incidental and related items necessary to complete the work in
accordance with this specification and scope of work. Services that are not typical to type of service
arrangement originally requested may be assessed per unit being rented or owned by City.
The contract period shall be for a twelve-month period from the date of contract award with an option to
issue a second and third contract with same pricing, terms and conditions and agreement by both parties for
second and third twelve-month periods. The total quantity of rental units, City owned units or purchases
under the contract are not known. Orders will be placed, as the City of Jasper has need. Any rebates/
incentives offered by the manufacturers after the bids have been opened will be passed to the City of
Jasper.
All bids can be held for a period of sixty days after bid opening before awarding the contract. Bids will be
evaluated by item and/or total and may be awarded by item, group or total whichever is in the best interest
of the City. No additional charges other than items listed on the bid sheet will be allowed. Listing
other charges on bid may cause rejection of bid. Delivery time must not exceed twenty-four hours after
notification of need. Noncompliance with this can cause cancellation of contract. The City reserves the
right to use other vendors in the event contract vendor cannot provide product or service in time needed.
The City reserves the right to inspect the vendor's inventory of units prior to award of a contract.
Successful vendor shall maintain in force at its own expense all insurance required by any applicable
federal, state or local statues, laws, rules or regulations. Vendor shall obtain any and all federal, state and
local permits and licenses required to execute the contract as described. Vendor further agrees to abide by
all applicable federal, state and local codes, regulations statues, ordinances and laws including but not
limited to Equal Employment, Anti-Discrimination, Immigration, Wage and Salary, Drug Free Workplace
and Disability. The successful bidder must provide a copy of their Waste Water Discharge Permit before
the Purchasing Agent can make the award of the contract. The vendor must maintain all necessary licenses,
permits and insurance for the entire of this contract.
The relationship of the Vendor and its employees to the City is that of independent contractors and not of
employees of the City. Vendor and its employees shall not be entitled to any benefits that accrue to an
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employee of the City and shall not be covered by Workers' Compensation, leave, retirement, and group
health insurance.
The City reserves the right to terminate this agreement with ten (10) days written notice if the successful
Bidder fails to perform in a manner deemed acceptable to the City. Upon delivery of such notice by the
City to the successful Bidder, the successful Bidder shall discontinue all services in connection with the
performance of this agreement and shall proceed to cancel promptly all existing orders and contracts
insofar as such order or contracts are chargeable to this agreement. Contractor will be considered in default
of contract if/when they have not delivered the before mentioned responsibilities for a period of two
scheduled dates.
As soon as practicable after receipt of notice of termination, the Bidder shall submit a statement to the City
for payment of that portion of the agreement successfully performed.
The successful Bidder's rights and duties awarded by the agreement may not be assigned to another without
the written consent of the City signed by the City's authorized agent. Such consent shall not relieve the
assignor of the liability in the event of default by the assignee.
The City reserves the right to waive minor variances from the specifications, provided these differences do
not violate the specification intent, materially affects the operation for which the item or items are being
purchased, nor increase the estimated maintenance and repair cost to the City.
Bid will be awarded to the lowest responsive and responsible bidder. The determination of lowest
responsive and responsible bidder may involve all or some of the following factors: price, conformity to
specifications, financial ability to meet the contract, previous performance, facilities and equipment,
availability of repair parts, experience, delivery promise, compatibility as required, other costs, or other
objective and accountable factors which are reasonable.
All requests for interpretation of any portion of bid may be made by telephone to the City Purchasing
Agent at (205) 385-7968. All replies will be given verbally and a copy of any inquiry and advise, if
deemed vital by Purchasing Agent, will be made available to each prospective bidder.
Each BID must be submitted in a sealed envelope, addressed to The City of Jasper, Alabama at P.O. Box
1589, Jasper, Alabama 35502. Each sealed envelope containing a BID must be plainly marked on the
outside as BID for City of Jasper Portable Restrooms and the envelope should bear on the outside the
name of BIDDER, his address, which the BID is submitted. If forwarded by mail, the sealed envelope
containing the BID must be enclosed on another envelope addressed to the Owner at the City of Jasper,
Alabama, Post Office Box 1589, Jasper, Alabama 35502.
All bids/proposals shall be submitted in the form and manner indicated by the bid documents and bid
forms. Any bid /proposal which is not submitted in form and manner indicated which contains
information, statements, conditions, or qualifications which place conditions or qualifications on the
proposal submittal for the purposes of making an award, or which alter any proposal terms, conditions
specifications, or forms, which have not been previously by written addendum from Purchasing Agent,
or which does not meet legal requirements, shall be declared as a qualified, conditional, or non-responsive
and shall be rejected. Any proposals that do not fully respond to all detailed specifications or requests for
information including execution of proposal forms may be declared "non-responsive" and recommended
for rejection.
Any disputes over the interpretation and/or performance of conditions or responsibilities shall be resolved
at the sole discretion of City Purchasing Agent.
CONTACT INFORMATION
Any questions please contact:
Jessica Cook, Accountant/Purchasing Agent
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E-mail: PurchasingAgent@jaspercity.com
Phone: (205) 385-7968
BID SHEET
RENTALS
Prices quoted for rental unit(s) will include initial treating for unit(s) and cleaning of unit(s) prior to or at
final destination including any additional cleaning required upon retrieval of rental unit(s). Prices quoted
will reflect all dumping fees or costs for services listed.
1. Daily Rental per bid specifications $_________________
2. Weekly Rental per bid specifications $_________________
3. Monthly Rental
Service once per week per bid specifications $_________________
Service twice per week per bid specifications $_________________
Service three times per week per bid specifications $_________________
4. Nonscheduled service
Regular business hours $_________________
After hours, weekends or holidays $_________________
CITY-OWNED UNITS
Minor repairs will be priced and billed separately as needed
Servicing
Service once per week per bid specifications $_________________
Service twice per week per bid specifications $_________________
Service three times per week per bid specifications $_________________
Nonscheduled service
Regular business hours $_________________
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After hours, weekends or holidays $_________________
PURCHASE COST
One (1) new regular/ handicap accessible unit per specifications $ ________________________
One (1) used regular/handicap accessible unit per specifications $ ________________________
Bidder/Company Name: ______________________________________________________
Authorized Representative: ___________________________________________________
Signed:____________________________________________________________________
Title: ______________________________________________________________________
Address:___________________________________________________________________
City, State, & Zip:___________________________________________________________
Date: ______________________________________________________________________
Telephone:________________________________________________________________
Cell Phone: _______________________________________________________________
Fax Number: ______________________________________________________________
E-Mail Address:____________________________________________________________
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GENERAL:
RENTAL UNITS, REGULAR and HANDICAP-ACCESSIBLE
It is the responsibility of the successful vendor to deliver and set up unit(s) on the date(s) and time(s)
requested. Upon completion of rental, Vendor will pick up unit(s) on the date(s) and time(s) requested by
City representatives. Additional locations may be added and/or deleted during the contract period at time.
All portable toilet rentals and services will be in accordance with current Environmental Protection Agency
(EPA) guidelines and must also abide by any ordinances, and regulations, (including, City, County, and
State health codes) regarding proper servicing and disposal of waste for portable toilets.
Regular style Portable Toilets and Handicap-Accessible Portable Toilets rented or purchased under this
contract must be skid mounted fiberglass/polyethylene type units that are lightweight with good ventilation,
natural lighting and night-time lighting, non-slip floors, and are capable of being chemically treated to
reduce odor and control bacteria for good health practices. All toilets shall resist burning, damage, and
contain odor resistant qualities.
Each unit will be equipped with a working lock system, occupied/vacant indicator, tissue paper holder that
is firmly attached to the unit per manufacturer's specification, seat cover will be hinged and in working
order. Toilets shall be kept in good operating condition and without damage at all times, with vendor
making necessary repairs or replacements when required. Minor repairs of units will be made on site when
possible. Any unit, which cannot be repaired on site, must be exchanged within 48 hours of damage being
identified. The City is not responsible for damage, destruction or theft of units. The Vendor at no charge to
the City will right units that have been overturned.
Toilets shall be serviced including disinfecting as often as required and contracted
for by the City. Disinfecting includes but is not limited to emptying the waste, using water with sanitizer,
wiping/washing down the exterior, removing trash and graffiti upon discovery and wiping/washing down
the interior, including the floor, with antibacterial cleaner. Servicing not only includes disinfecting the
toilet, but also includes refilling waste holding tank with chemicals, restocking of all supplies such as toilet
paper and hand sanitizer where applicable. Hand sanitizers and refills, as needed, shall be included in the
costs for all toilets, both regular and handicapped.
The Successful Bidder shall be responsible for the disposal of all waste from the premises for the chemical
toilets in such locations, and in such manner as to be in conformance with all applicable Federal, State, and
local laws.
SERVICE OF CITY-OWNED UNITS/REGULAR AND HANDICAP ACCESSIBLE
Toilets shall be serviced including disinfecting as often as required and contracted
for by the City. Disinfecting includes but is not limited to emptying the waste, using water with sanitizer,
wiping/washing down the exterior and wiping/washing down the interior with antibacterial cleaner.
Servicing not only includes disinfecting the toilet, but also includes restocking of all supplies such as toilet
paper and hand sanitizer where applicable. Hand sanitizers and refills, as needed, shall be included in the
costs for all toilets, both regular and handicapped.
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The Successful Bidder shall be responsible for the disposal of all waste from the premises for the chemical
toilets in such locations, and in such manner as to be in conformance with all applicable Federal, State, and
local laws.
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