Portable Restroom Services

BID NO
ISSUE DATE
INVITATION FOR BID (IFB)
COVER SHEET
BID TITLE:
SUBMISSION DEADLINE: on
SUBMIT BID TO: City Clerk's Office
11701 Community Center Dr
Northglenn CO 80233
or
bids@northglenn.org
CONTACT:
EMAIL:
PHONE:
Bidding instructions and drawings are available at the Rocky Mountain E-Purchasing
website or at: https://www.northglenn.org/government/bids_with_the_city.php
MANDATORY
PREBID CONFERENCE:
DATE & TIME: at
LOCATION:
The undersigned hereby affirms that (1) they are a duly authorized agent of the vendor, (2) they have read all
terms and conditions, requirements, and instructions of this bid as stated or implied, (3) the vendor warrants
that they are familiar with all provisions of the contract documents and technical specifications which were
made available in conjunction with this solicitation and fully understands and accepts them unless specific
variations have been expressly listed in their offer, (4) that the offer is being submitted on behalf of the
vendor in accordance with any terms and conditions set forth in this document, and (5) that the vendor listed
on the bid submission must match all contract and insurance documents submitted upon award.
PRINT OR TYPE YOUR INFORMATION
Company Fax Number
Address City, State Zip
Contact Person Title
Email Phone
Signature
Print Name

INSTRUCTIONS TO BIDDERS
1. BID NO:
2. BID TITLE:
3. PURPOSE OF SOLICITATION:
4. SCHEDULE OF ACTIVITIES: The following schedule of activities delineates the timing of the
solicitation and the estimated project schedule. These dates may be subject to change at
the City's discretion.
5. BID SUBMITTAL REQUIREMENTS: Vendors must provide the following information.
* Cover Sheet. Include the completed Cover Sheet.
* Prices. Prices must be provided on the Microsoft Excel forms provided. The vendor shall not alter
forms (e.g. add or modify categories for posting prices offered) unless expressly permitted to do so.
No other form shall be accepted.
* Submission Timeline. It is the responsibility of the submitting vendors to ensure timely receipt by
the City. The City reserves the right to reject any late submittals. Bids must be received no later than
on .
6. INTERPRETATION OF DOCUMENTS AND SPECIFICATIONS: Wherever the word "contract" appears,
it shall be held to include all the documents as listed. No less than all of the parts of the
contract documents shall constitute the formal contract. If any person contemplating submitting a
bid for the proposed contract is in doubt as to the true meaning of any part of specifications,
schedules, or information sheets or the proposed contract documents, they may submit to the
project manager a written request for an interpretation thereof. The person submitting the request
will be responsible for its prompt and actual delivery. Any interpretation of such documents will
be made only by an addendum duly issued, and a copy of such addendum will be mailed or
delivered to each person receiving a set of such documents. The City will not be responsible
for any explanation or interpretation of such documents which anyone presumes to make on behalf
of the City.
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7. TERMS AND CONDITIONS: As set forth in the contract agreements and any supplemental, the following
terms and conditions will apply to this Invitation for Bid, each vendor's bid and to the negotiations, if any, of
any said contract. The City will consider specific recommended changes that clarify the intent of the
agreement. The City will not consider contract changes that have not been specifically identified in
your proposal response. A general statement suggesting that, if selected, you reserve the right to discuss
contract issues at a later date will not be accepted and will be grounds for disqualification. Submission of a
bid in response to this IFB indicates the vendor's acceptance of the terms and conditions contained in this
document and the contract.
8. BIDDER EXPENSES: The City of Northglenn will not be responsible for any expenses incurred by any vendor
in preparing and submitting an offer.
9. BID: All bids must be made on the Microsoft Excel form provided. No alterations in bids or in the
printed forms thereof, by erasures, deletions, or interpolations will be acceptable unless each alteration is
signed or initialed bythe vendor. If initialed, the City may require the vendor identify the alteration so
initialed. If mailed or delivered, each bid must be enclosed in asealed envelope labeled with the words
_ - .
The bid shall be submitted to the City of Northglenn, Office of the City Clerk, 11701 Community
Center Drive, Northglenn, Colorado 80233-8061.
10. WITHDRAWAL: A vendor may withdraw their bid at any time prior to the expiration of the final date
and time set for receipt of bids. Withdrawal notification must be in written form, and must be received in the
Offices of the City Clerk prior to the closing date and time.
11. IRREVOCABILITY: Following the time of closing, all bids will become irrevocable offers to the City and will
remain as such until 90 days from date of submission. By submission of a bid, the vendor agrees to
enter into a contract. In addition all quoted prices will be firm and valid up to 90 days from date of submission
The City may, in its sole discretion, release any bid and return any bonds if applicable prior to the 90 days.
12. LATE BIDS: Any Bids received after the Final date and time for receipt of Bids will not be accepted and
will be unopened and discarded without being considered.
13. SIGNATURES OF VENDORS: Each vendor shall sign their bid, using their legal signature and
giving their full business address. The person signing the bid must be an officer of the company or
partnership. Bids by partnerships shall be signed with the partnership name by one of the members of the
partnership or by an authorized representative, followed by the signature and designation of the President,
Secretary, or other persons authorized to bind it in the matter. The names of all persons signing should also
be printed below the signature. A bid by a person who affixes to their signature the word, "President",
"Secretary", "Agent" or other designation without disclosing their principal, may be held to be a bid of the
individual signing. When requested by the City, satisfactory evidence of the authority of the officer signing in
behalf of the corporation shall be furnished. Bids submitted electronically are to be typed in lieu of written
signature (see the cover letter).
14. OPEN RECORDS ACT: Notwithstanding any language contained in a bid to the contrary, all bids submitted
to the City become the property of the City. Any information considered proprietary should be marked by the
vendor and as such and will be kept confidential to the extent provided by law.
15. SALES TAX: Vendors shall not include federal, state, or local excise, sales or use taxes in prices offered, as
the City is exempt from payment of such taxes.
16. MISTAKES IN BIDDING INSTRUCTIONS: If the City makes a mistake in drafting the bidding instructions
or any other contract documents, the City reserves the right to reject any or all bids, or to require that vendors
submit an alternate bid with adjustments made to correct the error(s). Such errors will be set forth in an
addendum. If the vendor has already been selected and has started performing work under the contract,
and the City then discovers a mistake in the contract documents for which the City is responsible, the City may
opt to reform the contract. If the mistake causes the vendor to receive compensation for materials not used in
the work or for labor that would not be required3 for the work, the contract price shall be decreased

proportionally. If the mistake causes the vendor to fail to bid on work which must be performed in order to
properly complete the contract, the City may increase the contract price to equal the proportionate increase in
the cost of required materials and labor caused to the vendor. In the alternative, the City may solicit bids for
such additional work, or the City may reassign such additional work to another vendor, as the City deems
appropriate. Nothing in this provision shall apply to mistakes made by the vendor in completing the bid form
or in performing the contract.
17.BID RESULTS: Vendors desiring to know bid results must enclose a self-addressed, stamped envelope with
their bid. A bid summary sheet will be mailed after the bid opening. No bid results will be given over
the telephone. Vendors attending the bid opening will receive a copy of the results after the opening of the
bids.
18.ACCEPTANCE OF BID: It is expressly understood and agreed that the City reserves the right to reject any
or all bids, to waive formalities, and accept the bid which appears to be in the City's best interest.
19.APPEAL OF AWARD: Solicitations will be awarded based on multiple criteria, price being just one
of the conditions. Vendors can review the solicitation's special terms and conditions for information on
evaluation criteria. Vendors may appeal the award decision by submitting, in writing, to the City of Northglenn,
a request for reconsideration within 7 calendar days after the posting of the Notice of Intent to Award, provided
that the appeal is sought by the vendor prior to the City finalizing a contract with the selected vendor. Vendors
who were deemed non- responsive are ineligible to participate in the appeal process.
20.DEFENSE OF SUITS: In case any action at law or suit in equity is brought against the City, any officer,
employee, or agent thereof, for or on account of the failure, omission, or neglect of the vendor to do and
perform any of the covenants, acts, matters, or things by this contract undertaken to be done or performed,
or for the injury or damage caused by the negligence of the vendor or their subcontractors or their or their
agents, or in connection with any claim or claims based on the lawful demands of subcontractors, workmen,
material, men or suppliers or machinery and parts thereof, equipment, power tools and supplies
incurred in the fulfillment of the contract, the vendor shall indemnify and save harmless the City, officers,
employees, and agents of the City, of and from all losses, damages, costs (including attorney's fees),
expenses, judgments, or decrees whatever arising out of such action of suit that may be brought as aforesaid.
21.CONTRACT NEGOTIATIONS: If the City decides to proceed and to negotiate a contract, the City intends
to provide written notification to the vendor whose bid is deemed by the City to be in the best interests of the
City and the City will attempt to negotiate a contract with the selected vendor(s) on terms and conditions
stated in this IFB or in the successful vendor's bid, but shall also include terms and conditions later negotiated.
If the City and the successful vendor are unable to execute a contract and the vendor has been notified
that it is the successful vendor then the City may cease all discussions with the (first) successful vendor
without any further obligation to that vendor and select another (second) vendor as the successful vendor.
If the (second) vendor is rejected, as per the terms above, then the City, without any further obligation to that
vendor, may select another (third) vendor as the successful vendor and so on, or the City reserves the right
to reject all bids and re-bid.
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BID FORM
City of Northglenn
11701 Community Center Drive
Northglenn, Colorado 80233-8061
BID: Pursuant to the "advertisement for bids" for the above named project, and being familiar with all
contractual requirements therefore, the undersigned bidder hereby proposes to furnish all labor, materials,
tools, supplies, equipment, transportation, services and all other things necessary for the completion of the
contractual work, and perform the work in accordance with the requirements and intent of the contract
documents, within the time of completion set forth herein, for, and in consideration of the following prices.
Proposal of (hereinafter called BIDDER) organized
and existing under the laws of the State of doing business as *.
To the CITY OF NORTHGLENN (hereinafter called CITY). In compliance with your advertisement for bids,
BIDDER hereby proposes to perform WORK on
-
in strict conformance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices
stated below.
By submission of this BID, each BIDDER certifies, and in case of a joint BID each party thereto certifies as
to their own organization that this BID has been arrived at independently, without consultation,
communication, or agreement as to any matter relating to this BID with any other BIDDER or with any
competitor.
BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the
NOTICE TO PROCEED and to fully complete the PROJECT as indicated in the General Conditions.
BIDDER acknowledges receipt of the following ADDENDUM:
*Insert "a corporation", "a partnership", or "an individual" as applicable.
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Sub-contractors (if any): Work they will perform:
1. Email:
2. Email:
3. Email:
Please provide a complete and accurate list of at least three references and contact phone numbers:
1. Phone:
Email:
2. Phone:
Email:
3. Phone:
Email:
Respectfully submitted,
Signature
(Seal, if Bid is by a
Corporation)
Address
Title
Attest Date
License Number
(If Applicable Signature)
Phone Number
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Portable Restroom Services for Parks and Special Events
Scope of Service
The selected contractor shall provide portable restroom units, including ADA-compliant
units as required, for use in City of Northglenn parks and at special events.
General Requirements
The contractor shall provide all labor, equipment, materials, transportation, and
incidentals necessary to perform the work in accordance with all applicable health
regulations and industry standards. All units shall be clean, safe, operational, and fully
stocked at all times.
Parks (Recurring Service)
All units designated for monthly or annual placement shall be serviced twice weekly on
Monday and Friday prior to 8:00 AM, unless otherwise approved by the City. The City may
adjust service times by location or facility based on operational needs.
Each service shall include:
* Complete waste pumping
* Cleaning and sanitizing of all interior surfaces
* Graffiti removal
* Restocking of consumables (including full toilet paper rolls and hand sanitizer)
* Inspection and minor repairs as needed, including but not limited to vent covers,
hand sanitizer units, toilet paper holders, seats and lids, and door locks
* All trash generated from servicing shall be removed from the site. Contractor shall
not use on-site trash receptacles for disposal of waste exposed to biohazard
materials
* Service areas shall be left in a clean condition, free of waste, standing liquid,
staining of concrete or surfaces, and any oil or fluid drippings from service vehicles
or equipment
Units must remain operational and in acceptable condition at least 98% of the time during
deployment. Any service issue (including missed service, damage, or unsanitary
conditions) must be addressed within 24-48 hours of notification through repair or
replacement.

Special Events
Portable restroom services for events shall be provided in accordance with the specific
event scope defined in the bid documents. This includes delivery, placement, scheduled
servicing (if applicable), restocking, and removal. Event services may be required on
weekends and holidays as defined in the event scope, and all such service requirements
shall be included in the pricing provided.
All event services must be coordinated with City staff. Contractors shall be prepared to
support event needs with as little as one (1) week notice, and shorter notice for
emergency situations. All scheduled event servicing shall be completed prior to 8:00 AM
on the day of service, unless otherwise approved by the City.
Failure to meet scheduled delivery or service times may be considered non-performance.
Service Documentation
The contractor shall maintain a service log within each unit that includes:
* Date and time of service
* Type of service performed
* Technician name
The City may require implementation of an electronic tracking system to verify service
completion.
Performance & Communication
The contractor is responsible for completing all scheduled services, reporting missed
services immediately, and communicating repair status and estimated completion
timelines. Failure to meet service requirements may result in corrective action, financial
penalties, or termination of contract.
Pricing & Bidding Requirements
* All unit pricing shall include required servicing, restocking, and routine maintenance
as defined in this scope. No additional charges for standard service will be
allowed. Standard service includes all items listed under Parks (Recurring Service)
and applicable event service requirements.
* Pricing must include delivery and pickup charges, emergency service rates,
weekend service rates, and rates for additional scheduled services beyond the
standard twice-weekly schedule.

* Bidders shall provide a per-unit cost for an optional third service day per week.
* Vendors must bid exactly as structured in the Microsoft Excel bid forms.
Deviations, assumptions, or exclusions not clearly identified may result in
disqualification.
Scheduling & Coordination
* Event dates and locations are anticipated/planned and are subject to confirmation.
Additional events may be added throughout the contract term and will be
coordinated with the contractor during planning phases. Additional events shall be
priced in accordance with the unit and delivery rates provided in the bid.
* The City will verify event details at least one (1) week prior to each event.
* Contractors must meet all required delivery and service timelines as specified.
* The City reserves the right to adjust quantities and service levels based on
operational needs.
Award of Contract
The City reserves the right to award to a single contractor or multiple contractors, in full, by
category, or by individual event, in the best interest of the City.
Revised 3/19/2026

D
Parks Bid Form E
Event Group Category Unit Type Quantity Location Duration Service Charge per unit - Monthly D Annual Price Additional Charges (explain)
Parks - Year-Round Parks - Year-Round ADA 1Northwest Open Space Year-Round Twice Weekly (Mon/Fri) I $0.00
Parks - Year-Round Parks - Year-Round Standard 1Northwest Open Space Year-Round Twice Weekly (Mon/Fri) V $0.00
Parks - Year-Round Parks - Year-Round Standard 1Northwest Open Space (Recycle) Year-Round Twice Weekly (Mon/Fri) O $0.00
Parks - Year-Round Parks - Year-Round Standard 2EB Rains Park Year-Round Twice Weekly (Mon/Fri) $0.00
R
Parks - Year-Round Parks - Year-Round ADA 1EB Rains Park Year-Round Twice Weekly (Mon/Fri) $0.00
Parks - Year-Round Parks - Year-Round ADA 1Danahy Park Year-Round Twice Weekly (Mon/Fri) P $0.00
Parks - Seasonal (April-October) Parks - Year-Round ADA 1Wyco Park Year-Round Twice Weekly (Mon/Fri) $0.00
E
Parks - Seasonal (April-October) Parks - Seasonal (April-October) ADA 1Rotary Park Seasonal (April-October) Twice Weekly (Mon/Fri) L $0.00
Parks - Seasonal (April-October) Parks - Seasonal (April-October) ADA 1Al Thomas Park Seasonal (April-October) Twice Weekly (Mon/Fri) F I $0.00
Parks - Seasonal (TBD) Parks - Seasonal (TBD) ADA 1Additional Park to be determined Seasonal (April-October) Twice Weekly (Mon/Fri) $0.00
X
Emergency Cleaning/On Call Any Parks unit cleaning services outside of twice weekly service ADA 1Any ADA Unit Year Round Emergency Cleaning S
Emergency Cleaning/ On Call Any Parks unit cleaning services outside of twice weekly service Standard 1Any Standard Unit Year Round Emergency Cleaning L
Weekend Service Rates Any unit cleaning service on Saturday or Sunday ADA 1Any ADA Unit Year Round Weekend CleaningX
Weekend Service Rates Any unit cleaning service on Saturday or Sunday Standard 1Any Standard Unit Year Round Weekend Cleaning
.
Third Day a Week Cleaning Rates Additional scheduled day of service ADA 1Any ADA Unit Year Round Third Day Clean ing
N
Third Day a Week Cleaning Rates Additional scheduled day of service Standard 1Any Standard Unit Year Round Third Day Cleaning
O
Total Annual Parks Base Bid $0.00
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All Parks units must be serviced twice weekly - Monday and Friday prior to 8AM M
All unit pricing shall include hand sanitizer and twice weekly cleaning service, routine maintenance and restocking as defined in the scope of service.
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Locations Northglenn Address S
Al Thomas Park 1800 Leroy Drive
Danahy Park 10671 Livingston Drive E
E.B. Rains Jr., Memorial Park 11701 Community Center Drive (across from City Hall) B
Festival Lawn 1 East Memorial Parkway
Huron Crossing Park 600 W. 117th Avenue T
Northwest Open Space 10801 Pecos Street S
Rotary Park 10711 N Pecos Street U
Wyco Park 11675 Wyco Drive
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