Portable Mainline Inspection Camera

Agency:	Town of Cheshire
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Feb 6, 2024
Due Date:	Feb 20, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF CHESHIRE, CONNECTICUT

Invitation to Bid

Bid# 2324-19

February 6, 2024

TOWN OF CHESHIRE, CONNECTICUT

Portable Mainline Inspection Camera

BID #2324-19

LEGAL NOTICE

TOWN OF CHESHIRE, CONNECTICUT

INVITATION TO BID

Portable Mainline Inspection Camera

ITB # 2324-19

February 6, 2024

The Town of Cheshire is seeking competitive Bids from qualified and responsible vendors for the

purchase of a Portable Mainline Inspection Camera. Sealed proposals are due by 2:00 PM on

Tuesday, February 20, 2023 at the office of Cheshire Public Works, Room 213, Cheshire

Town Hall, 84 South Main Street, Cheshire, Connecticut 06410. At that time, bids

will be opened in public and read aloud.

The documents comprising the Invitation to Bid (“ITB Documents”) may be obtained on the

Town's website, www.cheshirect.org, under "Businesses” / “Bids and RFPs – Doing Business

with the Town.” The documents may also be reviewed at the Department of Public Work,

Cheshire Town Hall, Room 213, 84 South Main Street, Cheshire, CT during the hours of 8:30

AM – 4:00 PM Monday through Friday.

The Town of Cheshire reserves the rights to amend or terminate this Invitation to Bid, accept

all or any part of a proposal, reject all proposals, waive any informalities or non-material

deficiencies in a proposal, and award the proposal to the proposer that, in the Town's sole

discretion and judgment, will be in the Town's best interests.

TOWN OF CHESHIRE, CONNECTICUT

Portable Mainline Inspection Camera

BID #2324-19

Bid Issue Date:

Bid Opening Date:

Bid Opening Time:

Bid Drop Off Place:

Bid Opening Place:

February 6, 2024

February 20, 2024

2:00 PM

Cheshire Town Hall, Room 213

Cheshire Town Hall, Room 207/209

*******************************************************************************

The Town of Cheshire is seeking bids from qualified and responsible vendors for the purchase of a

Portable Mainline Inspection Camera. Sealed Bids are due by 2:00 PM on February 6, 2024 at the

Department of Public Works, Room 213, Cheshire Town Hall, 84 South Main Street, Cheshire,

Connecticut 06410. At that time, bids will be opened in public and read aloud.

One (1) original, one (1) copy, and one thumb-drive of sealed bids must be received in the Cheshire

Town Hall, Department of Public Works Room 213, 84 South Main Street, Cheshire, CT 06410 by the

date and time noted above. The Town of Cheshire (the “Town”) will not accept submissions by e-

mail or fax. The Town will reject proposals received after the date and time noted above.

The documents comprising the Bid may be obtained on the Town's website, www.cheshirect.org

under “Businesses” / “Bids and RFPs”. Each bidder is responsible for checking the Town’s website

to determine if the Town has issued any addenda and, if so, to complete its proposal in accordance

with the Bid as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening

date.

The Town reserves the right to amend or terminate this Bid, accept all or any part of a proposal,

reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award

the proposal to the proposer that, in the Town's sole discretion and judgment, will be in the Town's

best interests. Consideration will be given to such matters as contractor integrity, compliance with

public policy, record of past performance, and financial and technical resources.

TOWN OF CHESHIRE, CONNECTICUT

Portable Mainline Inspection Camera

BID #2324-19

STANDARD INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

The Town of Cheshire (the “Town”) is soliciting sealed proposals for the purchase of a Portable

Mainline Inspection Camera BID #2324-19. This Bid is not a contract offer, and no contract will exist

unless and until a written contract is signed by the Town and the successful proposer.

Interested parties should submit a bid in accordance with the requirements and directions

contained in this Bid. bidders are prohibited from contacting any Town employee, officer or

official concerning this Bid, except as set forth in Section 6, below. A bidder’s failure to comply

with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and

any other documents comprising this BID, these Standard Instructions to Proposers shall prevail.

2. RIGHT TO AMEND OR TERMINATE THE ITB OR CONTRACT

The Town may, before or after Bid opening and in its sole discretion, clarify, modify, amend or

terminate this BID if the Town determines it is in the Town’s best interest. Any such action shall be

affected by a posting on the Town’s website, www.cheshirect.org, under “Businesses/Bids and

RFPs.” Each Bidder is responsible for checking the Town’s website to determine if the Town has

issued any addenda and, if so, to complete its proposal in accordance with the Bid as modified by

the addenda.

3. OBTAINING THE BID DOCUMENTS

All documents that are a part of this Invitation to Bid may be obtained on the Town’s website,

www.cheshirect.org, under “Businesses” / “Bids and RFPs.”

4. BID SUBMISSION INSTRUCTIONS

Bids must be received in the Cheshire Town Hall, Department of Public Works, Room 213, 84 South

Main Street, Cheshire, CT 06410 prior to the date and time the proposals are scheduled to be

opened publicly. Postmarks prior to the opening date and time do NOT satisfy this condition. The

Town will not accept submissions by e-mail or fax. Proposers are solely responsible for ensuring

timely delivery. The Town will NOT accept late proposals.

One (1) original, two (2) copies, and one thumb-drive of all proposal documents must be submitted

in sealed, opaque envelopes clearly labeled with the proposer’s name, the proposer’s address, the

words "BID DOCUMENTS,” and the Bid Title, Bid Number and Bid Opening Date. The Town may

decline to accept proposals submitted in unmarked envelopes that the Town opens in its normal

course of business. The Town may, but shall not be required to, return such proposal documents,

and inform the proposer that the proposal documents may be resubmitted in a sealed envelope

properly marked as described above.

TOWN OF CHESHIRE, CONNECTICUT

Portable Mainline Inspection Camera

BID #2324-19

Bid prices must be submitted on the Proposal Form included in this Bid. All blank spaces for bid

prices must be completed in ink or be typewritten; bid prices must be stated in both words and

figures. The person signing the Bid Form must initial any errors, alterations, or corrections on that

form. Ditto marks or words such as “SAME” shall not be used in the Bid Form.

Bids may be withdrawn personally or in writing provided that the Town receives the withdrawal

prior to the time and date the proposals are scheduled to be opened. Bids are considered valid, and

may not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give the

Town sufficient time to review the Bid, investigate the proposers’ qualifications, secure any required

municipal approvals, and execute a binding contract with the successful proposer.

An authorized person representing the legal entity of the proposer must sign the Bid Form and all

other forms included in this Bid.

5. QUESTIONS AND AMENDMENTS

Questions concerning the ITB Documents are to be submitted in writing (including by e-mail or fax)

and directed only to:

Name:

Department:

E-mail:

Fax:

Marek Kement

Engineering

Mkement@cheshirect.org

203-271-6659

Bidders are prohibited from contacting any other Town employee, officer or official concerning

this BID. A Bidder’s failure to comply with this requirement may result in disqualification.

The appropriate Town representative listed above must receive any questions from Bidder no later

than seven (7) business days before the proposal opening date. Questions received after the

foregoing deadline will not be answered. That representative will confirm receipt of a bidder’s

questions by e-mail. The Town will answer all written questions by issuing one or more addenda,

which shall be a part of this bid and the resulting Contract, containing all questions received as

provided for above and decisions regarding same.

At least four (4) calendar days prior to proposal opening, the Town will post any addenda on the

Town’s website, www.cheshirect.org, under “Businesses” / ‘“Bids and RFPs.” Each proposer is

responsible for checking the website to determine if the Town has issued any addenda and, if so,

to complete its proposal in accordance with the RFP as modified by the addenda.

No oral statement of the Town, including oral statements by the Town representative(s) listed

above, shall be effective to waive, change or otherwise modify any of the provisions of this ITB, and

no proposer shall rely on any alleged oral statement.

6. ADDITIONAL INFORMATION

7.1 DELIVERY/TIME FOR PERFORMANCE. TIME IS OF THE ESSENCE with regard to the

performance of the services/provision of the items procured through this BID and the

Portable Mainline Inspection Camera

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