Pooled Vendor List – On-Call Electrical and Low Voltage Services 2026-154-PR

Request for Qualifications
Pooled Vendor List - On-Call Electrical and Low Voltage Services
2026-154-PR
ISSUED BY: Morrow County
PROCUREMENT TYPE: Qualified Contractor Pool
CONTRACT TYPE: On-Call / As-Needed Price Agreement
TERM: Two (2) Years with Optional Renewal
Submittals are due by May 7, 2026 at 2:00 PM (PST). Responses shall be
submitted by email to spointer@morrowcountyor.gov
1. Purpose
Morrow County is seeking to establish a qualified pool of contractors to provide
electrical services for County facilities, parks, infrastructure, and public properties
on an as-needed basis. This vendor pool will be used to issue work orders for
maintenance, repairs, upgrades, emergency response, and small capital
improvement projects throughout Morrow County.
2. Scope of Services
Electrical Maintenance & Repair Troubleshooting electrical issues; Electrical
repairs to County facilities; Panel, breaker, and circuit repairs; Lighting repairs
and replacement; Emergency electrical service calls; Preventative maintenance
services.
ON-CALL ELECTRICAL AND LOW VOLTAGE SERVICES POOLED VENDOR | 2026-154-PR

Installation & Upgrades Rewiring existing facilities; Service upgrades; New
circuits and outlets; Interior and exterior lighting installation; Equipment hookups;
Code compliance upgrades.
Public Infrastructure Services, Park electrical systems; Irrigation control wiring;
Street and area lighting; Electrical work for public buildings; Utility coordination;
Temporary power setups.
Low Voltage Systems, Structured cabling (Cat6/Cat6A); Fiber optic cabling and
terminations; Network racks and patch panels; Conduit and pathways for
communication systems; Device mounting and cable management.
Security & Access Control, Access control systems; Card readers; Keypad entry
systems; Electric strikes and magnetic locks; CCTV and surveillance camera
systems; Video recording systems; Intercom and gate entry systems.
Communications & Controls, Telephone and VoIP cabling; Public address and
paging systems; Wi-Fi access point cabling; Radio communication support
systems; Building automation controls; Irrigation controls; Gate operators and
sensor systems.
Testing, Repair & Diagnostics, Cable testing and certification; Troubleshooting
low voltage systems; Device replacement; System upgrades; Emergency service
calls for critical systems.
Support Services, Project estimating; Permit coordination; Inspections support;
Load calculations; Material procurement assistance; System labeling; As-built
documentation; Coordination with County staff, IT, and other stakeholders.
3. Work Order Process
Work may be assigned using rotational assignment, mini-quote among pool
vendors, best availability, geographic proximity, emergency response capability,
or specialized qualifications. The County does not guarantee any minimum
amount of work.
All non-emergency projects shall be authorized through a written Task Order
issued by the County prior to commencement of work.
ON-CALL ELECTRICAL AND LOW VOLTAGE SERVICES POOLED VENDOR | 2026-154-PR

Each Task Order shall identify, at a minimum:
Project name or location Schedule / completion timeline
Scope of work County project contact
Not-to-exceed amount or Contractor name
approved budget
Any special requirements or
Funding source or department (if permits
applicable)
No work shall begin until the Task Order is approved by the County, unless
otherwise authorized for emergency response.
The County reserves the right to utilize any vendor within the pool at its sole
discretion. Placement on the pooled vendor list does not guarantee any minimum
amount of work.
4. Contractor Minimum Qualifications
Valid Oregon Electrical Contractor License; All required State of Oregon licenses
and certifications; Minimum two (2) years of relevant electrical experience; Ability
to respond to routine requests within one (1) week; Ability to provide emergency
response when needed; Experience working in occupied public facilities or
infrastructure settings; Ability to provide necessary labor, tools, vehicles, and
equipment.
5. Insurance Requirements
Commercial General Liability: $2,000,000 aggregate; Auto Liability: $1,000,000;
Workers Compensation required; Additional Insured: Morrow County.
ON-CALL ELECTRICAL AND LOW VOLTAGE SERVICES POOLED VENDOR | 2026-154-PR

6. Pricing Format
Contractors shall complete and submit Exhibit A - Cost Sheet with their
submittal. Pricing shall include hourly labor rates, overtime rates, emergency call-
out rates, mobilization charges, equipment rates, materials markup, and any
other applicable charges.
Submitted pricing may be used for evaluation purposes and may be incorporated
into the resulting contract or price agreement.
7. Evaluation
Relevant experience; Licensing and qualifications; Past performance; Availability
and responsiveness; Safety record; Pricing and overall value.
8. Term
The pool will remain active for two (2) years. The County may reopen the pool as
needed. Contractors must maintain qualifications throughout the contract term.
9. Submission Requirements
Company information; License numbers and certifications; Completed Exhibit A-
cost sheet; Insurance certificate; References; Safety statement; Availability /
response capability; Description of services offered.
10. County Rights
The County reserves the right to add vendors, remove vendors, issue mini-
quotes, award multiple vendors, assign work at its discretion, reopen the
solicitation, and cancel the solicitation.
ON-CALL ELECTRICAL AND LOW VOLTAGE SERVICES POOLED VENDOR | 2026-154-PR

EXHIBIT A - RATE SHEET
ON-CALL ELECTRICAL SERVICES
MORROW COUNTY, OREGON
Vendor Name: ____________________________________________
Date Submitted: __________________________________________
1. HOURLY LABOR RATES
Provide fully burdened hourly rates (including wages, overhead, and profit).
Regular Hourly Overtime
Labor Classification Holiday Rate
Rate Rate
Journeyman Electrician $__________ $__________ $__________
Apprentice Electrician $__________ $__________ $__________
Master Electrician / Supervisor $__________ $__________ $__________
Foreman $__________ $__________ $__________
Other:
$__________ $__________ $__________
________________________
Notes:
* Overtime shall be defined as: ______________________________
* Holiday rates apply on: ____________________________________
2. EQUIPMENT RATES
Provide hourly or daily rates for commonly used equipment.
Equipment Type Rate (Hourly/Daily) Unit (HR/DAY)
Service Truck $__________ ______
Bucket Truck $__________ ______
Trencher $__________ ______
E xhi bi t A R ate S he e t 1 | 2

Generator $__________ ______
Lift / Scissor Lift $__________ ______
Other: __________________ $__________ ______
3. MATERIALS AND MARKUP
Category Markup (%)
Electrical Materials ______ %
Specialty Equipment Rental ______ %
Subcontractor Markup ______ %
Note: Markups shall include procurement, handling, and administrative costs.
4. ADDITIONAL FEES AND CHARGES
Rate / After-Hours Service
Description $__________
Amount Charge
Mobilization / Trip Per Diem (if applicable) $__________
$__________
Charge
Mileage (if applicable) $__________
Emergency Call-Out Fee $__________
Other:
$__________
____________________
6. CERTIFICATION
The undersigned certifies that the rates provided are accurate, complete, and inclusive
of all costs necessary to perform the services described in the RFQ.
Authorized Signature: ________________________________
Printed Name & Title: ________________________________
Date: _______________________________________________
E xhi bi t A R ate S he e t 2 | 2

MORROW COUNTY
INSURANCE REQUIREMENTS
Contractor shall obtain at Contractor's expense the insurance specified in this Attachment 2 prior to performing under this Contract and shall maintain it in full force and at its own expense
throughout the duration of this Contract, as required by any extended reporting period or tail coverage requirements, and all warranty periods that apply. Contractor shall obtain the following
insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in County and that are acceptable to County. Coverage shall be
primary and non-contributory with any other insurance and self-insurance, with the exception of Professional Liability and Workers' Compensation. Contractor shall pay for all deductibles,
self-insured retention and self-insurance, if any.
WORKERS' COMPENSATION & EMPLOYERS' LIABILITY
All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017 and provide workers' compensation insurance coverage for those
workers, unless they meet the requirement for an exemption under ORS 656.126(2). Contractor shall require and ensure that each of its subcontractors complies with these requirements. If
Contractor is a subject employer, as defined in ORS 656.023, Contractor shall also obtain employers' liability insurance coverage with limits not less than $500,000 each accident. If contractor
is an employer subject to any other County's workers' compensation law, Contactor shall provide workers' compensation insurance coverage for its employees as required by applicable
workers' compensation laws including employers' liability insurance coverage with limits not less than $500,000 and shall require and ensure that each of its out-of-County subcontractors
complies with these requirements.
COMMERCIAL GENERAL LIABILITY
Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverage that are satisfactory to County. This insurance shall include personal and
advertising injury liability, products and completed operations, contractual liability coverage for the indemnity provided under this contract, and have no limitation of coverage to designated
premises, project or operation. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. Annual aggregate limit shall not be less than
$2,000,000.
AUTOMOBILE LIABILITY INSURANCE
Automobile Liability Insurance Covering Contractor's business use including coverage for all owned, non-owned, or hired vehicles with a combined single limit of not less than $1,000,000 for
bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and
Automobile Liability). Use of personal automobile liability insurance coverage may be acceptable if evidence that the policy includes a business use endorsement is provided.
ADDITIONAL INSURED
All liability insurance, except for Workers' Compensation required under this Contract must include an additional insured endorsement specifying Morrow County, its officers, employees and
agents as Additional Insureds, including additional insured status with respect to liability arising out of ongoing operations and completed operations, but only with respect to Contractor's
activities to be performed under this Contract. Coverage shall be primary and non-contributory with any other insurance and self-insurance.
WAIVER OF SUBROGATION
Contractor shall waive rights of subrogation which Contractor or any insurer of Contractor may acquire against County by virtue of the payment of any loss. Contractor will obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not County has received a waiver of subrogation endorsement from
the Contractor or the Contractor's insurer(s).
TAIL COVERAGE
If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 24 months, Contractor shall maintain either tail coverage or continuous
claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of this Contract, for a minimum of 24 months following
the later of (i) Contractor's completion and County's acceptance of all Services required under this Contract, or, (ii) County or Contractor termination of contract, or, iii) The expiration of all
warranty periods provided under this Contract.
CERTIFICATE(S) AND PROOF OF INSURANCE
Contractor shall provide to County Certificate(s) of Insurance for all required insurance before delivering any Goods and performing any Services required under this Contract. The Certificate(s)
shall list the County, its officers, employees and agents as a Certificate holder and as an endorsed Additional Insured. The Certificate(s) shall also include all required endorsements or copies of
the applicable policy language effecting coverage required by this Contract. As proof of insurance, County has the right to request copies of insurance policies and endorsements relating to the
insurance requirements in this Contract.
NOTICE OF CHANGE OR CANCELLATION
The contractor or its insurer must provide at least 30 days' written notice to County before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of
the required insurance coverage(s).
INSURANCE REQUIREMENT REVIEW
Contractor agrees to periodic review of insurance requirements by County under this agreement and to provide updated requirements as mutually agreed upon by Contractor and County.
COUNTY ACCEPTANCE:
All insurance providers are subject to County acceptance. If requested by County, Contractor shall provide complete copies of insurance policies, endorsements, self-insurance documents and
related insurance documents to County's representatives responsible for verification of the insurance coverages required under this Attachment