Polymer, Emulsion - Delivery

Town of Killingly
WPCF
Polymer, Emulsion - Delivery
31 Wauregan Road
Killingly Ct 06239
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Information for Bidders
Bid Proposal
Contract
General Requirements/Specifications
Brian Palaia
Town Manager
June 4, 2026

LEGAL NOTICE FOR
Town of
KILLINGLY CONNECTICUT
172 Main Street
Killingly Connecticut 06239
Notice to Contractors:
Sealed bids for suppling labor, equipment and services required for the following project will be
received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town
Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Monday, July 13, 2026, after which
time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall
located at 172 Main Street Killingly Connecticut 06239.
A site walk is available upon request; contact Joseph Couture, Assistant Facility Superintendent,
directly to schedule a time: wpcf@killinglyct.gov or (860) 779-5392.
Polymer, Emulsion - Delivery
The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any
contract entered into pursuant to this advertisement, any disadvantaged business enterprises will
be afforded full opportunity to submit bids in response to this invitation, and that they will not be
discriminated against on the grounds of race, color, national origin or sex in consideration for an
award.
Specifications for the above project may be examined in the Killingly Engineering Office located
at 172 Main Street or the Towns website
www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website
https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to
the Town.
All bidders are required to inform themselves fully of the conditions relating to supplying the
equipment specified, construction and labor under which the work will be or is now being
performed. The Contractor shall employ, as far as possible, such methods and means in the carrying
out of this work and will not cause interruption or interference with any other Contractor.
The Town of Killingly reserves the right to reject any or all bids, to waive informalities and
technical defects, and to award a contract, if at all, to the lowest responsible and qualified
bidder as determined by the Town of Killingly, in its sole discretion to be in the Town's best
interests.
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Request for Proposal (RFP)
Town of Killingly, Connecticut
172 Main Street, Killingly, CT 06239
Project: Polymer, Emulsion - Delivery
Bid Opening Date/Time: Monday, July 13, 2026 at 10:00 AM
Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239
1. Introduction
The Town of Killingly, Connecticut ("Town") invites sealed proposals from qualified contractors
to provide Polymer, Emulsion - Delivery, located at Killingly Water Pollution Control Facility
("KWPCF").
The goal of this contract is to ensure reliable operation, compliance with safety standards, and
minimal downtime.
The KWPCF typically consumes approximately 110,400 lbs. (2300 lbs. per tote) of Clarifloc(TM)
NE-2365 annually, with deliveries generally received in quantities of 9,200 lbs. per shipment.
Actual usage and delivery frequency may vary depending on operational conditions.
2. Preparation and Submission of Proposals
The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals
must be filled in correctly where indicated. The Bidder must state, both in words and in numerals,
written or printed in ink, the prices for which he proposes to do each Item of the work
contemplated. In case of discrepancy between the words and the numerals, the words shall govern.
Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign
their Proposal correctly. If an individual makes the Proposal, their name and post office address
must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an
official of the firm, partnership, or corporation authorized to sign contracts, and must show the
post office address of the firm, partnership, or corporation.
Sealed proposals will be received by 10:00 AM on Monday, July 13, 2026, at the Office
of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.
Proposals received after this time will not be accepted.
Proposals will be publicly opened and read aloud immediately following the deadline in
the Town Meeting Room.
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Each proposal must be submitted in a sealed envelope clearly marked:
"Proposal - Polymer, Emulsion - Delivery"
[Name of Bidder]
If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:
Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.
3. Familiarity of the Work
Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations
under which the work is to be performed and shall include in their bid a sum to cover the total cost
of items necessary to perform the work as set forth in the Contract Documents.
No allowance will be made to a Bidder because of lack of such examination or knowledge. The
submission of a bid will be considered as conclusive evidence that the Bidder has conducted such
an examination.
There is no expressed or implied agreement that the character of the material(s) has been correctly
indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from
those indicated.
The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor
such facts concerning physical characteristics at the site of the project.
The Contractor agrees that he shall make no claim for and has no right to additional payment or
extension of time for completion of the work, or any other concessions, because of any
interpretations or misunderstanding on his part of this Contract, or because of any failure on their
part to fully acquaint himself with all conditions relating to the work.
4. Qualification of Bidders
A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall
contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and
within the time specified, all the work covered by the Specifications. This proof shall be fully
recorded on the pages titled "References", which shall become part of the Proposal.
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5. Disqualification of Bidders
More than one proposal from an individual, firm, partnership, corporation, or an association under
the same or different names will not be considered. Reasonable grounds for believing that any
Bidder is interested in more than one proposal for the work contemplated will cause the rejection
of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is
interested will be rejected if there is reason for believing that collusion exists among the Bidders;
and all participants in such collusion will not be considered in future proposals for the same work.
Proposals in which the prices are obviously unbalanced may be rejected No Contract will be
awarded except to competent Bidders capable of performing the class or work contemplated.
6. Site Walk (Optional)
A site walk may be scheduled upon request. Contact Joseph Couture, Assistant Facility
Superintendent, directly to schedule a time: wpcf@killinglyct.gov or (860) 779-5392.
7. Contract Term
The initial term is 12 months, beginning July 1, 2026.
The contract may be automatically renewed for up to two (2) additional one-year terms,
unless either party provides written notice of termination at least sixty (60) days prior to
expiration.
Contractors must clearly stipulate any proposed annual price adjustments in their
proposals.
All bidders are required to inform themselves fully of the conditions relating to supplying
the product specified, construction and or labor under which the work will be or is now
being performed.
8. Withdrawal of Proposals
If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the
opening of bids by communicating their purpose to the Town Engineer. Upon such notice, the
Proposal will be handed to them unopened.
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9. Execution of Contract
The party to whom the Contract is awarded, or their authorized representative, will be required to
execute the attached Purchase Order Form with the Attached Terms & Conditions without
alteration, modification, exception or condition, within ten (10) days from the date of the
award. If the party entering into this contract is a corporation, a Corporate Resolution duly
executed by the president and Secretary of the Corporation authorizing the Corporation to enter
into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its
discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and
acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited
as liquidated damages to the Town. If the party entering into this contract is a partnership, a
partnership resolution duly executed by a majority of the general partners authorizing the
partnership to enter into this contract shall be provided.
10. Bonds
Bonding is not required for this project.
11. Sales Tax
Certain materials and suppliers incorporated in the work of this project are exempt from
Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State
Tax Department. The tax on materials or supplies exempted by such regulations shall not be
included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption
number.
12. Compliance with Federal and State Regulations
The Contractor shall be responsible for full compliance with any Federal and/or State laws,
regulations and standards.
13. Liquidated Damages
If the Contractor fails to perform the required services, including but not limited to timely
delivery of product, in accordance with the terms of this contract, and the Town incurs additional
costs as a direct result of such failure, the Contractor shall be liable for liquidated damages in an
amount equal to the additional costs incurred by the Town.
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These costs may include, but are not limited to:
Procurement of emergency supply from another vendor at a higher price,
Additional labor or overtime required by Town staff, or
Any other reasonable expenses directly attributable to the Contractor's failure to perform.
No liquidated damages will be assessed unless the Town demonstrates and documents that
additional costs were incurred.
15. Equal Opportunity
The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered
into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation, and that they will not be discriminated
against on the grounds of race, color, national origin or sex in consideration for an awarded
contract.
16. Availability of Documents
Specifications, bid forms, and contract documents may be obtained from:
Town of Killingly website:
www.killinglyct.gov/departments/finance/bids_and_rfps.php
CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource
Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239
17. Addenda and Interpretations
No interpretations of the meaning of the Specifications, or other pre-bid documents will be made
to any Bidder orally.
Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172
Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be
received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such
interpretations and any supplemental instructions will be in the form of written addenda to the
specifications, which, if issued, will be posted on the Town Website and the CTSource website
not later than four (4) days prior to the date fixed for the opening of bids. Failure of any Bidder
to receive any such addendum or interpretations shall not relieve such Bidder from any
obligation under his bid as submitted. All addenda so issued shall become part of the Contract
Documents.
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18. Right to Reject
The Town reserves the right to reject any or all proposals if they show any omission, alteration of
form, additions not called for, conditional proposals, waive informalities, and award a contract, if
at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.
19. Contact Information
For questions or site access:
Joseph Couture - Assistant Plant Superintendent
Email: wpcf@killinglyct.gov
Phone: (860) 779-5392
Attachments (Included in Full RFP Package)
Appendix A - Scope of Work Page 8
Appendix B - Information for Bidders Page 14
Appendix C - Proposal & Bid Forms Page 15
Appendix D - Non-Collusion Affidavit Page 18
Appendix E - References Page 20
Appendix F - General Requirements & Specifications Page 22
Appendix G - Purchase Order Requirements Page 23
Appendix H - Detailed Specifications & Special Conditions Page 32
Appendix I - Acknowledgement of Addenda Page 34
Appendices - Technical Sections
Appendix A - Scope of Work
Polymer, Emulsion - Delivery
A.1 Purpose
The purpose of this Scope of Work is to define the requirements and responsibilities for the safe,
reliable, and compliant delivery of polymer to designated Town facilities. The Town currently
utilizes Clarifloc(TM) NE-2365 as the standard product. Bidders may propose an alternate
polymer; however, no such alternate will be considered without successful completion of jar
testing as specified in Section A.4 (Jar Testing Requirements).
A.2 Scope of Services
The Contractor shall furnish all labor, equipment, materials, transportation, and incidentals
necessary to provide timely delivery of Sodium Bisulfite under the following conditions:
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A.3 Product Quality Requirements
All Clarifloc(TM) NE-2365 delivered under this contract, or any alternate polymer approved by the
Town following jar testing, must meet the following specifications:
Concentration: Product solution must contain 20 - 30% active polymer 1% by weight
(or as specified by the Town) at the time of delivery.
Purity: Product shall be free from contaminants, sediment, or foreign material that may
impair treatment processes or damage facility equipment.
Freshness/Stability: Product must be manufactured within 60 days of delivery to
minimize degradation and ensure stability.
Certification: All polymer supplied must be NSF/ANSI Standard 60 certified for use in
drinking water treatment applications. Documentation of certification must be provided
annually or upon request.
Packaging/Delivery: Product shall be delivered in totes via truck that is accessible with a
forklift.
Documentation: Contractor shall provide a Certificate of Analysis (COA) or equivalent
documentation with each delivery, including date of manufacture, concentration, and
batch number.
Jar Testing (for Alternate Products): Any polymer proposed as an alternate to
Clarifloc(TM) NE-2365 must comply with A.4 Jar Testing Requirements prior to award.
Products not successfully tested and approved shall not be accepted.
Rejection of Product: The Town reserves the right to reject any delivery that does not
meet the above specifications at no additional cost to the Town.
A.4 Jar Testing Requirements for Alternate Polymers
1. Requirement for Testing
In the event a Bidder proposes to furnish a polymer other than Clarifloc(TM) NE-2365,
such polymer shall be subject to jar testing conducted at the KWPCF prior to award of
contract. No alternate product shall be accepted without successful completion of the jar
testing procedure and written approval by the Town.
2. Testing Location and Oversight
Jar testing shall be performed on-site at the KWPCF under actual operating conditions.
All testing shall be witnessed, directed, and evaluated by KWPCF staff.
3. Scope of Testing
A minimum of three (3) jar test trials shall be conducted using sludge representative of
routine facility operations. Testing shall include, at a minimum, evaluation of:
o Floc formation and settling characteristics;
o Dewatering performance under plant-specific conditions;
o Polymer dosage efficiency expressed in pounds of active polymer per dry ton of
solids;
o Filtrate or centrate quality, including residual suspended solids.
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4. Performance Standards
The proposed polymer must meet or exceed the performance of Clarifloc(TM) NE-2365 in
terms of solids capture, dosage efficiency, dewatering effectiveness, and filtrate or
centrate quality. Any polymer that does not achieve equal or superior performance shall
be deemed unacceptable.
5. Contractor Obligations
The Contractor shall:
o Furnish all polymer samples required for testing at no cost to the Town;
o Provide a qualified technical representative to conduct and interpret testing;
o Assume full responsibility for safe handling and cleanup of test materials and
equipment.
6. Documentation
The Contractor shall submit a written Jar Testing Report within five (5) business days of
testing. The report shall include product identification, test methodology, dosage levels,
results, and a comparison to Clarifloc(TM) NE-2365. The report shall be signed by the
Contractor's technical representative and acknowledged by KWPCF staff.
7. Approval and Final Determination
Approval of any alternate polymer shall rest solely with the Town. The Town reserves
the right to reject any polymer that, in its judgment, does not demonstrate satisfactory
performance. No contract award shall be made to any Bidder proposing an alternate
polymer until such polymer has been tested and approved in accordance with this
Section.
A.5 Routine Delivery Services
Deliver product in totes as required by the Town.
Ensure product is fresh, stabilized, and within industry-accepted specifications for strength
and purity.
Provide documentation verifying delivery quantities.
Ensure all delivery vehicles are properly placarded, maintained, and compliant with DOT
requirements.
Prevent contamination by following proper transfer and connection procedures.
Provide Material Safety Data Sheet (MSDS/SDS) with each delivery.
A.6 Emergency Delivery Services
Provide emergency delivery services 24/7.
Emergency deliveries must be made within twenty-four (24) hours of request unless
otherwise agreed upon.
Supply product in sufficient quantity to ensure uninterrupted facility operations.
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