016-27 Pollinator Habitat Spot Spraying

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Feb 26, 2026
Due Date:	Mar 12, 2026
Solicitation No:	SRC0000037212
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation ID:	SRC0000037212
Solicitation Name:	016-27 Pollinator Habitat Spot Spraying
Original Begin Date:	2/26/2026 7:31:07 AM
Begin Date:	2/26/2026 7:31:07 AM
End Date:	3/12/2026 1:00:00 PM
Inquiry End Date:	3/5/2026 1:00:00 PM
Commodity:	Animal habitat and enclosure construction and maintenance services
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000037212

Solicitation Name

016-27 Pollinator Habitat Spot Spraying

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

2/26/2026 7:31:07 AM (ET)

Amendment?

End Date

3/12/2026 1:00:00 PM (ET)

Inquiry End Date

3/5/2026 1:00:00 PM

Summary

The purpose of this request is to establish contract pricing to provide pollinator habitat spot spraying on ODOT-maintained rights of way and land surrounding physical facilities, including rest areas, weigh stations, ODOT garages, office buildings, and remnant properties in accordance with the requirements of the specifications below, and ODOT’s standard terms and conditions contained herein.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Bid Document	RFx Commercial Documents (Approved)	016-27.pdf
Pricing Document	RFx Commercial Documents (Approved)	016-27 Pricing Page.xlsx

2 Record(s)

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Invitation No. 016-27

Section 1:

Section 2:

Section 3:

Section 4:

Section 5:

ITB 016-27 Pollinator Habitat Spot Spraying Contract 2 / 24 / 26

REQUIREMENTS/SPECIFICATIONS

Intent

The purpose of this request is to establish contract pricing to provide pollinator habitat spot spraying on

ODOT-maintained rights of way and land surrounding physical facilities, including rest areas, weigh

stations, ODOT garages, office buildings, and remnant properties in accordance with the requirements

of the specifications below, and ODOT’s standard terms and conditions contained herein.

Contract Duration

The effective duration of this agreement shall be from Date of Execution through June 30, 2026.

Low-Bid Award

Award of the Invitation will be to the lowest responsive and responsible bidder based on the lump sum

total cost, by each Region, for the Contract Duration.

In the event this vendor is unable to fulfill the terms of the contract for a location, ODOT will have the

ability to contact the next lowest bidder to complete location(s).

Site Conditions and Service Location

Vendors are encouraged to visit sites to fully understand all requirements of this Invitation. An

interactive map is provided. Refer to the KMZ file “016-27 Pollinator Map”

Spot spraying maintenance services will be performed at the locations identified on the excel pricing

page and shall include labor, equipment, and mobilization charges on all items required.

General Requirements

Site maintenance services may be performed between 6:00 AM and 6:00 PM Monday through Friday,

excluding state observed holidays. Work outside of these time-frames shall require a forty-eight (48)

hour advance approval of the ODOT Transportation Administrator responsible for the county

CONTRACTOR will be working in or their designated representative.

At the end of every work day, all equipment utilized by the vendor shall be removed from the site. It is

the responsibility of the vendor to coordinate equipment storage.

All work shall be performed as to not interfere with building operation or such interference shall be kept

to a minimum. The awarded vendor(s) shall remove all rubbish, replaced materials and supplies and

packaging materials regularly and at the completion of their work to ensure neat and tidy housekeeping

conditions.

All work must be performed in compliance with the Occupational Safety and Health Act and any revisions

thereto. Any citations issued by OSHA shall be the responsibility of the Vendor.

The Vendor shall provide and utilize Personal Protective Equipment (PPE) as required. PPE includes

but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves. The

Vendor shall wear, at a minimum, a shirt that covers the torso with full sleeves, and full-length pants,

and protective footwear. Light footwear such as, but not limited to tennis shoes, sandals, etc. shall NOT

be worn.

In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory

listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data

Invitation No. 016-27

Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be maintained by

the vendor and available when work is being performed. In case of an emergency both the inventory

and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.

5.1 SPRING SPOT SPRAY

CONTRACTOR will control noxious and invasive weeds, annual and cool-season grasses, and woody

vegetation according to the guidelines described in Section 3-31 to 3-44 of ODOT’s Statewide Roadside

Pollinator Habitat Program Restoration Guidelines and Best Management Practices. CONTRACTOR

will control the noxious weeds listed in Ohio Revised Code 901:5-37-01, annual and cool season

grasses, woody vegetation, and invasive weeds that are a threat to the success of ODOT’s High Value

Pollinator Habitats by performing herbicide applications of Glyphosate, provided by ODOT, in the ODOT

Pollinator Habitat sites listed on the excel pricing page according to the specifications and under the

guidance and consultation of ODOT’s Pollinator Habitat Program Administrator: Joel Hunt, ODOT Office

of Maintenance Operations; 614-466-7173; Joel.Hunt@dot.ohio.gov. Spring herbicide applications must

commence when cool season grasses, noxious and invasive, and broadleaf weeds are actively growing.

CONTRACTOR WILL PAY PARTICULAR ATTENTION TO CANADA THISTLE AND SPRAY IT

JUSTBEFORE IT FLOWERS. CONTRACTOR SHALL SPRAY CUTLEAF TEASEL AND POISON

HEMLOCK ROSETTES AND BOLTING PLANTS BEFORE THEY BLOOM. CONTRACTOR must follow

all laws and requirements in accordance with the pesticide label. CONTRACTOR will allow no more than

a 5% coverage of noxious weeds, invasive weeds, annual and cool-season grasses, and woody

vegetation in any of the areas listed in Appendix III. Any failure to achieve control achieve control of

noxious weeds, invasive weeds, annual and cool-season grasses, and woody vegetation may result in

a reduction of payment equal to the percentage of undesirable vegetation coverage above 5%. The

CONTRACTOR and ODOT representative will evaluate the project site on an agreed upon date and

time.

5.1a Advanced Notice

CONTRACTOR will provide a three-working day (Monday through Friday) advanced notice to the ODOT

Transportation Administrator responsible for the county the CONTRACTOR will be working in. Contact

information is listed in Appendix I.

5.1b Post-Establishment Maintenance Evaluation.

CONTRACTOR will allow no more than a 5% coverage of noxious weeds, invasive weeds, annual and

cool-season grasses, and woody vegetation in any of the areas listed in Appendix III. Failure to achieve

control may result is a reduction of payment equal to the percentage of undesirable vegetation coverage

above 5%. The CONTRACTOR and ODOT representative will evaluate the project site on an agreed

upon date and time.

Section 6: Scope of Service

6.1: Areas to be Maintained

Awarded vendor shall maintain the areas identified on the site listed in the excel pricing page.

6.2: Herbicide Application

Prior to each herbicide application, CONTRACTOR will perform an assessment of existing weeds within

the pollinator habitat boundaries and document target species on the spray record form located in

Appendix II (in this document).

CONTRACTOR will apply herbicides as specified under SECTION 5.

Invitation No. 016-27

Care should be taken to prevent spraying of non-target species

ODOT will supply the herbicide. CONTRACTOR will notify Joel Hunt by telephone at (614) 466-7173 to

arrange pickup locations (ODOT garages only).

Utilizing the spray record form in Appendix II, CONTRACTOR will electronically scan and email spray

records each Monday for the previous week’s herbicide applications to Joel.Hunt@dot.ohio.gov, if such

work occurred.

6.3:

6.4:

Section 7:

Debris Removal

Vendor shall remove all litter, fallen leaves and branches prior to each herbicide application.

Vendor Coordination of Services

ODOT requires a single contact point for scheduling, contract administration and billing to eliminate

confusion for questions to responsible parties after award. All bidders shall specify on the pricing

documents, Vendor Contacts tab, a list including name, position/function, email address, phone number

and alternate contact number for each office that will service facilities covered by this contract. Vendor

staffing may require that the contact(s) for scheduling, contract administration and billing be three

different people. The awarded vendor(s) shall update this contact list whenever changes are made

during the term of this contract.

Outside Scope of Service

Any work outside the scope of service of these specifications requested or found to be necessary for

the safety, operation, beautification and/or regulatory compliance of the systems and associated

components of this contract shall be brought to the attention of the Pollinator Habitat Program

Administrator or their designated representative immediately. The vendor shall submit, in accordance

with this section, a proposal explicitly detailing the work required and listing the labor, material and other

charges or items necessary to perform the work in accordance with these specifications. The approved

proposal shall then constitute a quote for the performance of the work. An approved quote for work shall

be paid by approved methods and timeframes after receipt of a properly formatted invoice. Written

approval must be given by ODOT prior to repairs being made. Non-contract work performed without the

approval of ODOT will be at the vendors’ expense.

The Department reserves the right to the following without affecting the terms and conditions of this

contract:

• Perform any work not covered by this contract with Department personnel

• Place any work not covered by this contract out for bid

7.1: Presentation of Outside Scope of Service Plan and Cost

The awarded vendor shall present a written project plan within five (5) business days from date of site

visit. A template of how the costs should be detailed is included in the excel pricing spreadsheet. The

plan shall include the applicable items listed below:

• Estimated material list

• Estimated project cost

• Project schedule as required by ODOT including:

o Estimated start date upon acceptance and delivery of purchase order

Invitation No. 016-27

o Estimated length of time to complete project

o Project milestones (when appropriate)

• Site preparation details

• Site cleanup and waste disposal measures

• Detailed proposed labor breakdown showing number and classification of employees and number

of hours proposed

• Construction drawings and specifications when required by the appropriate ODOT District Facilities

Department and/or if required for permits by the authority having jurisdiction

• Required building permits and associated fees

7.2: Acceptance of Outside Scope of Service Plan and Commencement of Work

Upon written acceptance of outside scope of service plan by the Pollinator Habitat Program

Administrator or their designated representative, ODOT will provide the vendor with a purchase order

that is directly associated with the additional quoted services as soon as possible. Once the vendor is

in receipt of the purchase order, they will commence work in accordance with the outside scope of

service plan.

The awarded vendor shall not commence work without written prior approval of the outside scope of

service plan and vendor receipt of purchase order, or as directed by the Highway Beautification and

Pollinator Habitat Program Administrator or their designated representative. Non-contract work

performed without the approval of ODOT will be at the vendors’ expense.

7.3: Equipment

The awarded vendor shall send necessary equipment (trucks, trailers, etc.) sufficiently capable of

completing the requested services in one (1) trip whenever possible

Rental Equipment

All rental equipment utilized in the execution of this contract will be paid at CONTRACTOR’s expense

and should be included as part of the bid amount.

7.4 Standard and Scheduled Work

Standard and Scheduled Work shall be considered any planned and scheduled outside scope of service

work performed between the hours of 6:00 AM and 6:00 PM, Monday through Saturday, excluding state

holidays.

Section 8:

Traffic Control

The vendor must be prequalified for “Signings & Markings” and “Maintenance of Traffic”.

These online eLearning modules can be found at Traffic Academy | Ohio Department of Transportation

OR www.transportation.ohio.gov/programs/ltap/elearning/traffic-academy. If a vendor has not

successfully completed the LTAP eLearning modules on “Signings & Markings” and “Maintenance of

Traffic” prior to the bid solicitation end date, they will not be considered for award of this contract. Each,

“Signings & Markings” and “Maintenance of Traffic”, are an estimated 4 hours of eLearning on average.

Vendor will be responsible for implementing any Traffic Control requirements.

Vendor shall not impede the safe and steady flow of traffic while performing this work. ODOT reserves

the right to suspend work during periods of high traffic flows.

Invitation No. 016-27

Section 9:

Section 10:

Section 11:

Section 12:

Vendor vehicles must be properly equipped with 360-degree lighting. Vehicles shall not be permitted to

remain on a paved shoulder for more than 30 minutes. If a vehicle must remain with the work crew for

more than 30 minutes, the vehicle shall be parked off the paved surface on the grass median or shoulder.

CONTRACTOR shall have traffic control plans that conform to ODOT’s Traffic Control Guidelines and

shall be approved by ODOT at the preconstruction meeting and may require modifications at any time,

if such actions are deemed necessary by ODOT

Saturday or Sunday work may be considered if Vendor notifies Joel Hunt, Highway Beautification and

Pollinator Habitat Program Administrator at 614-466-7173 or Joel.Hunt@dot.ohio.gov AND the ODOT

County Manager three working days prior as.

Uniforms

All vendor personnel working in or around buildings designated for service under this contract are

required to wear distinctive clothing/uniforms. Employees of the vendor shall wear at least one clothing

item with the vendor name and/or other identifying wording to provide their identification to anyone

entering facilities or properties where they are providing services pursuant to these specifications.

Subcontracting

The awarded vendor(s) shall perform work amounting to not less than one hundred (100) percent of the

Contract price with its own organization, unless otherwise approved by the Department. The phrase “its

own organization” includes only workers employed and paid directly, inclusive of employees who are

employed by a lease agreement acceptable to the Department, and equipment owned or rented with or

without operators by the vendor. The phrase does not include employees or equipment of a

subcontractor, assignee, or agent of the vendor.

The vendor’s percentage of the total Contract Price includes the cost of materials and manufactured

products purchased by the vendor, but not the cost of materials and manufactured products purchased

by subcontractors.

Vendor shall not subcontract any of the work covered by the contract unless specifically authorized to

do so by ODOT. All subcontracting will be supplied to ODOT at cost with no vendor markup. The vendor

will be required to submit copies of invoices from subcontractor(s) as proof of costs. Contractor will be

fully responsible for making all subcontractor payments and ensuring that subcontractors follow all laws,

rules, safety procedures and ODOT expectations as though they were the Contractor.

Permits

Any permits required by the authority having jurisdiction shall be obtained by the vendor and will be

reimbursed by the Department at cost.

Billing

All work performed in conjunction with this contract shall be subject to the invoicing

requirements contained herein.

To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail

or electronically to the office designated on the purchase order as the “bill to” address for work paid by

purchase order.

• Vendor name, address and contact information

• The ODOT purchase order number authorizing the delivery of products and/or services

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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016-27 Pollinator Habitat Spot Spraying

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