POLICE VEHICLE UPFITS

REQUEST FOR UNPRICED PROPOSALS
For the procurement of
Police Vehicle Upfits
A Reverse Auction Event
For
City of Jackson
Hosted By:
Publication Dates: June 18, 2026, and June 25, 2026
Unpriced Responses Due: July 9, 2026, at 10:00 AM
Reverse Auction: July 14, 2026, at 10:00 AM
Jackson Police Vehicle Upfits 1

ADVERTISEMENT FOR BIDS
NOTICE is hereby given that the City Council of the City of Jackson will receive unpriced
proposals for prequalification until 10:00 AM on July 9 2026, to furnish the City of Jackson's
requirements for the following:
POLICE VEHICLE UPFITS
Copies of the Bid Package are available for free download at www.jacksonmsbids.com. Documents
must be downloaded through the website to be on the official plan holders list. For questions
regarding website accessibility or obtaining bid documents, please contact PH Bidding Group at 662-
407-0195 or via email at bids@phbidding.com.
Unpriced proposals shall be submitted through the bid site. Responses will be reviewed and
vendors meeting the requirements in the bid package will be invited to participate in the online
reverse auction, which will be held on July 14, 2026, at 10:00 a.m. Pricing will only be received
by approved bidders through the online reverse auction.
Bid preparation will be in accordance with the Instructions to Bidders bound in the Documents. The
City of Jackson reserves the right to waive irregularities and to reject any and/or all bids.
Minority and women's business enterprises are solicited to bid on this contract as prime bidders and
are encouraged to make inquiries regarding potential subcontracting opportunities and equipment,
material, and/or supply needs.
Any contract or contracts awarded under this invitation for bids are expected to be funded in whole by
the City of Jackson. This procurement will be subject to the provisions of Section 31-7-13 of the
Mississippi Code of 1972.
CITY OF JACKSON
___________________________________
Monica Oliver, Purchasing Manager
PUBLISH: June 18, 2026, and June 25, 2026
Jackson Police Vehicle Upfits 3

INFORMATION FOR BIDDERS
POLICE VEHICLE UPFITS
CITY OF JACKSON, MISSISSIPPI
1. Scope and Intent
The City of Jackson is soliciting unpriced bid proposals for the installation of police vehicle upfitting
equipment. All proposed equipment must be equal to or exceed the performance, capacity, durability, and
safety features of the specified basis of design.
The intent of this solicitation is to obtain a complete, turnkey law-enforcement vehicle upfit, including all
labor, materials, equipment, wiring, programming, testing, documentation, and delivery necessary to place
each vehicle into full operational service.
The contract shall be for a period of one year from the date of award, purchase order, or fully executed
agreement, as determined by the City. During the contract term, the City may issue purchase orders or
work authorizations for individual vehicles on an as-needed basis. The initial award is expected to include
eight (8) City-provided Dodge Durango vehicles. The City does not guarantee any additional vehicles
beyond the initial eight (8) during the one-year contract term. The City may, at its sole option and subject to
governing authority approval, renew the contract for additional one-year periods upon mutual written
agreement of the City and awarded vendor.
2. Procurement Method - Multi-Step with Reverse Auction
This is a multi-step competitive procurement:
A. Phase One: Unpriced Technical Proposal
Vendors submit the completed Specification Response Form, descriptive literature, warranty
information, and other required documentation.
The City of Jackson will evaluate submissions for compliance with minimum specifications
and overall acceptability.
Only vendors whose equipment is found compliant or reasonably capable of being made
compliant will be approved to proceed.
B. Phase Two: Online Reverse Auction (Pricing Phase)
PH Bidding Group will issue detailed instructions and login credentials to approved vendors.
Vendors will submit pricing only through the reverse auction platform at the scheduled date and
time.
Bidders will see their ranking but not competitors' prices. The event may automatically
extend if bids are placed near closing, per PH Bidding Group's standard rules.
No pricing of any kind is to be included with the unpriced proposal. Pricing will only be accepted
through the Reverse Auction by bidders that are approved to participate.
3. General Requirements
A. All items shall be new, current production, and covered by full manufacturer warranty and support.
B. All equipment shall be shipped FOB Destination, City of Jackson, Mississippi, with all freight and
delivery charges prepaid by the vendor.
C. The bidder bears the burden of demonstrating compliance with specifications through
literature, technical data, and completed response forms.
D. Any exceptions or deviations from the specifications must be clearly stated on a separate sheet
and referenced in the Specification Response Form.
E. The City of Jackson will not accept escalation clauses, fuel surcharges, or other add-on fees beyond the
bid price.
F. Any proposed equivalent shall identify the specified item being replaced, proposed manufacturer/model,
technical data, warranty, and explanation of equal or superior performance. Failure to clearly identify
substitutions may result in rejection of the proposal or require the vendor to furnish the specified item at
the awarded price.
Jackson Police Vehicle Upfits 4

4. Evaluation Criteria
Technical proposals will be evaluated for responsiveness, responsibility, and compliance with the minimum
specifications. Only bidders determined to be technically acceptable and responsible will be invited to
participate in the reverse auction. Following the reverse auction, award may be made to the lowest-priced
responsible bidder whose proposal meets the specifications and is determined to be in the best interest of
the city.
5. Submission of Unpriced Technical Proposals
To be considered for an invitation to participate in the Reverse Auction and potential award for this
project, bidders must submit all required documentation as outlined in the Information for Bidders.
A. Proposal Submission and Evaluation
Proposals may be opened at any time after receipt. Once opened, all proposals will be taken under
advisement. The City of Jackson reserves the right to conduct written and/or oral discussions with
potential bidders as part of the evaluation process.
B. Reverse Auction Process
Only vendors approved through the multi-step qualification process will be permitted to submit
pricing through the Reverse Auction. Unpriced technical proposals may be opened at any time
after receipt and will be evaluated under advisement. The City of Jackson reserves the right to
determine the responsiveness of all offers and proposals, waive minor informalities or irregularities,
reject any or all proposals, and invite priced bids only from those companies deemed most
advantageous to the buyer.
C. Proposal Conditions
By submitting a proposal, bidders acknowledge that they have read, understood, and agree to
comply with all specifications as written. Proposal modifications, alterations, or corrections received
after the specified closing time will not be considered. All proposals must remain valid for at least
sixty (60) days from the date of opening. The City of Jackson is a tax-exempt government entity.
D. Signature and Submission Requirements
Unpriced technical proposals must be signed by an owner, authorized officer, or manager of the
bidding company. It is the bidder's responsibility to ensure that complete and timely proposals,
including all required documentation, are received. Late or incomplete proposals will not be
considered.
E. Reverse Auction Invitation
Bidders selected to participate in the Reverse Auction will receive detailed instructions outlining the
bidding process and submission requirements for priced bids.
Jackson Police Vehicle Upfits 5

6. INSTRUCTIONS FOR ELECTRONIC SUBMISSIONS
The following information applies to all proposals. The preferred submission method is electronic submission
through www.jacksonmsbids.com
A. Unpriced Proposal Submission (Electronic Submission)
To submit your unpriced proposal electronically, follow the steps below:
1. Prepare Documents
a. Scan all required documentation into a single PDF file.
2. Access the Bid Portal
a. Go to www.jacksonmsbids.com
b. Log in using your credentials.
c. On the left side of the homepage, click "Public Bids."
d. Select the appropriate bid solicitation you wish to participate in.
e. Click the "Submit Bid" tab.
3. Upload Your Documents
a. Complete or verify your profile information.
b. Under the "PDF Attachments" section, drag and drop your PDF file into the upload
box, or click "click here" to browse and upload your file manually.
4. Review and Submit
a. Under the "Review and Verify" section, check the box to agree to the terms and
conditions.
b. Click "Submit" when you are ready to finalize your submission.
5. Confirmation
a. A confirmation message will appear once your proposal has been
successfully submitted.
b. Important: If you do not receive confirmation, your submission was not received.
For assistance, contact bids@phbidding.com or call (662) 407-0195.
6. After Submission
a. Once the submission deadline has passed, the City of Jackson will review all proposals.
b. You may revise or withdraw your submission at any time before the official bid
opening deadline.
c. Approved bidders will be invited to participate in the reverse auction phase.
B. Required Submission Documents
Your unpriced proposal must include the following as a SINGLE PDF FILE:
1. Completed Specification Response Form
2. Product Specifications and Brochures
3. Warranty Information
4. Vendor Information
5. PH Bidding Supplier Agreement
6. Any additional information you wish the City of Jackson to consider
7. Opening and Review of Proposals
Unpriced proposals may be opened any time after receipt and will be taken under advisement. The City
of Jackson may conduct written and/or oral discussions with vendors as part of the evaluation process.
Only vendors determined to be responsive and technically acceptable will be invited to participate in the
reverse auction pricing phase.
Jackson Police Vehicle Upfits 6

8. REVERSE AUCTION
The reverse auction will be conducted on July 14, 2026, at 10:00 AM CST, through the following
platform: www.phbidding.procureclix.com
A separate registration is required to access the reverse auction platform. Vendors approved to
participate will receive detailed registration instructions and login credentials prior to the
auction.
Final reverse auction price shall include the equipment, delivery, freight, dealer preparation,
manuals, warranty, preventative maintenance agreement, applicable fees, training, and all
other costs necessary to furnish a complete operational unit. No additional charges,
surcharges, or escalation costs will be accepted after the reverse auction.
A. Participation Requirements
Vendors must submit their unpriced proposals by the bid deadline. Proposals that meet all minimum
specifications will be invited to participate in the Online Reverse Auction.
B. Reverse Auction Process
The Online Reverse Auction is a live, competitive bidding event in which participants submit
progressively lower bids.
C. During the event:
Bidders will be able to view their ranking in real time.
Bidders will not be able to view other participants' actual bid amounts.
Bidders may revise and lower their bids as often as desired throughout the auction.
To ensure fairness, the system automatically extends the auction if new bids are placed near the close:
Any bid submitted within the final 3 minutes of the auction will trigger an automatic 3-minute
extension. Each subsequent bid will continue to extend the auction by 3 minutes until a full 3-
minute period passes with no new bids.
Once no bids are received during that window, the auction will close automatically.
D. Additional Information
Comprehensive instructions and event details will be included in the official Invitation to Participate
sent to approved vendors. ** PH Bidding Group does not participate in the evaluation or selection
process of the awarded vendor.
9. Basis of Bid
Reverse auction pricing shall be submitted as a single turnkey per-vehicle price for one complete police
vehicle upfit in accordance with these specifications. The City will multiply the awarded per-vehicle price by
the initial quantity of eight (8) vehicles for the initial award amount.
The per-vehicle price shall include all equipment, materials, labor, wiring, programming, graphics, mounting
hardware, delivery/pickup if applicable, testing, documentation, warranty, fees, and all incidentals necessary
for a complete operational upfit.
The City of Jackson will deliver vehicles to the awarded upfitter. Vehicles will be provided by the City. Bidders
are responsible for verifying compatibility of all proposed equipment with the City-provided vehicles. The City
will provide vehicle year, make, model, trim, VINs, and available factory upfit/prep package information prior to
installation or upon request, if available.
10. Award
Following the conclusion of the reverse auction, the City of Jackson will evaluate results and may make
award to the lowest-priced, responsible vendor whose offer is determined to be in the best interest of the
City of Jackson. The City of Jackson reserves the right to: reject any or all proposals, waive informalities
or irregularities, re-advertise or solicit new bids, or accept the bid deemed most advantageous to the
City of Jackson. Award is subject to governing authority approval/minutes.
Jackson Police Vehicle Upfits 7

10. Questions and Addenda
Failure to examine any specifications and instructions will be at the bidder's risk. All procedural and
technical questions, or if the attached specifications are incomplete, not clear, or not standardized, shall be
made in writing and addressed to the following:
General questions regarding this request should be directed to Monica Oliver, Purchasing Manager, at City
of Jackson. Phone: (601) 960-1035. For questions regarding obtaining bid documents or regarding the
online reverse auction process, prospective bidders may contact PH Bidding Group at 662-407-0195. Email:
bids@phbidding.com
Jackson Police Vehicle Upfits 8

SPECIFICATION RESPONSE FORM
POLICE VEHICLE UPFITS
CITY OF JACKSON
Bidders shall indicate compliance with checking "YES" or non-compliance with "NO" for each line item. Any space left
blank will be interpreted as non-compliant. All exceptions must be clearly explained in the "Variance" column or on an
attached sheet.
The successful bidder shall be awarded the upfitting of the initial eight (8) City-provided Dodge Durango police
vehicles. The awarded vendor shall also receive a one-year term contract to provide police vehicle upfit services for
additional City police vehicles on an as-needed basis. Pricing submitted through the reverse auction shall be
evaluated on a per-vehicle turnkey upfit price for the specified Dodge Durango configuration. Future upfits of the
same vehicle type and same configuration shall be provided at the awarded per-vehicle price. If the City requests
upfits for different vehicle models, different configurations, additions, deletions, or substitutions, pricing shall be
negotiated by written quote and approved by the City prior to work.
Item Acknowledge
Item Description
# Yes No Variance
References to specific components, control layouts, technologies, or design features are intended to
establish the required level of performance, safety, durability, serviceability, and operational suitability.
Equivalent manufacturer designs meeting or exceeding the stated performance intent will be considered.
1. FS Spectra Lux ILS - Front Visor ______________
2. FS Spectra Lux ILS - Rear Visor _____
____________
3. FS Pathfinder Siren Remote Knob (PF200R) ______
FS Rumbler Compact Speaker Pair / Low Frequency
4.
(ES100C)
5. FS Speaker Rumbler Brackets _______
6. Dual-color MicroPulse model MPS62U
7. FS Corner LED Dual
8. SOS SL Brackets - Vehicle Brackets
9. SOS SL Running Light 61
10. FS 416300 Series Flush Mounts
11. Heise LED Marine Light Bar 30" 2-Row
12. FS OBD Cable
Jotto Gun Rack Partition - Dual Single Weapon
13.
(475-1760) with gun lock, Jotto model 475-2054
Power Distribution System
Complete 12V power distribution system for police
vehicle upfit, including fuse blocks, relays, circuit
protection, grounding, wiring, terminals, labels, and all
related components required to safely power and
14. control all installed emergency equipment, console
equipment, lighting, computer equipment, printer,
accessories, and related devices. System shall be
properly fused, routed, protected, and installed in
accordance with manufacturer recommendations and
law-enforcement vehicle upfit standards.
15. ATC 6 Fuse Block (BP156000620)
Jotto Desk Patriot Partition for Dodge
Durango, Space-Saver Design, or Approved
Equal
Jotto Desk Patriot partition system designed for Dodge
16. Durango police vehicles, space-saver configuration, including
all required mounting hardware, filler panels, brackets, and
installation components. Partition shall be compatible with the
City-provided Dodge Durango vehicles and shall not interfere
with airbags, seat belts, seat travel, prisoner transport area,
or factory safety systems.
Jackson Police Vehicle Upfits 9

Item Acknowledge
Item Description
# Yes No Variance
17. Magnetic Mic Mount (MMSU-1)
18. Hammerhead Push Bumper Center
19. Hammerhead PB Wings
20. Hammerhead PB Brackets
21. Motorola Antenna Phantom Elite (ETRAB7603)
22. Motorola Power Harness (HKN4191B)
23. FS Expansion Module 24-Output (EXPMOD24)
24. Jotto Window Guards Bar Style Durango (475-1417)
Graphic Art - Full Striping
Graphics shall match the City of Jackson Police
Department's approved design or current fleet
25. standard. Vendor shall provide proof for City approval
prior to installation. Pricing shall include all vinyl, layout,
production, installation, and related labor for one
complete vehicle
.
26.
Gamber Johnson Docking S tation - Panasonic Tablet
33 w/120V (7170-0685-00)
27.
Gamber Johnson C onsole Box Kit w/ Mongoose XLE
9" (7170-0884-05)
Panasonic Toughbook FZ-56BZ00TBM, configured
with Windows 11 Pro, Intel Core Ultra 5 235H vPro
28.
processor (up to 5.0 GHz), 14-inch display, 16 GB
RAM, and a 512 GB Opal self-encrypting SSD.
29.
Panasonic ToughCare Coverage for Rugged Dev ices,
model FZ-SVCTCR3Y (FZ56), Three-Year Term
30. Brother PocketJet PJ822
31. Brother Printer USB Cable (LBX133001)
32. Brother Power Adapter - Car Power Port (LB3692)
33.
E-Seek M260 Card Reader - 2D Barcode & Mag Stripe
(M-260)
34.
E-Seek CN 8000 USB Smart Cable for M210/M260
(CN-8000)
35. GPS Receiver (BU-353N)
36. Gamber Johnson (7160-0546)
37. FS Allegiant Lightbar
Installation of the Getac in-car dash camera system,
including all mounting, wiring, power, integration, and
38.
testing necessary to place the unit into full operational
service
Installation shall be performed in a professional,
workmanlike manner consistent with law-enforcement
vehicle upfit industry standards. Wiring shall be
properly fused, protected, loomed, secured, labeled
where practical, and routed to avoid heat, abrasion,
moving parts, airbags, seatbelt systems, and factory
safety equipment. All penetrations shall be sealed. The
39.
completed upfit shall not interfere with factory vehicle
systems, diagnostics, safety equipment, or warranty
coverage.
Jackson Police Vehicle Upfits 10

Item Acknowledge
Item Description
# Yes No Variance
Vendor shall install and power all listed equipment.
Unless otherwise stated, the City shall be responsible
for software licensing, cellular/data activation, radio
40
programming, MDT/CAD configuration, and user
credentials. Vendor shall coordinate with the City's
IT/radio personnel as required.
Each vehicle shall be subject to inspection and
functional acceptance testing by the City prior to final
acceptance. Vendor shall correct all deficiencies at no
41
additional cost. Acceptance shall not occur until all
equipment is installed, programmed, fully operational,
and approved by the City.
Bidders shall identify any subcontractors proposed for
installation, graphics, wiring, programming, or related
42
work. The awarded vendor shall remain fully
responsible for all subcontractor work.
Any proposed equivalent shall identify the specified
item being replaced, proposed manufacturer/model,
technical data, warranty, and explanation of equal or
43 superior performance. Failure to clearly identify
substitutions may result in rejection of the proposal or
require the vendor to furnish the specified item at the
awarded price.
City-provided vehicles shall remain the property of the
City at all times. Vendor shall be responsible for care,
custody, and control of vehicles while in vendor's
44
possession and shall be responsible for damage
caused by vendor, its employees, agents, or
subcontractors.
At delivery of each completed vehicle, vendor shall
provide documentation identifying installed equipment,
serial numbers where applicable, warranty information,
45
user manuals, and any programming/configuration
information necessary for City operation and
maintenance.
Turn-Around Time and Delivery Schedule
Bidders shall state the estimated number of business days required to complete each vehicle after receipt of the
vehicle and written work authorization. Bidders shall also state the maximum number of vehicles that can be in
production at one time. Provide this information in blanks below:
Number of days to completed the upfitting of each vehicle: _______________________________________
Maximum number of vehicles that can be in production at one time: _______________________________
Failure to meet the proposed turnaround schedule may be considered in future work authorizations or vendor
responsibility determinations.
Jackson Police Vehicle Upfits 11