Police Station Security Fencing

Agency:	City of Fairfax
State:	Virginia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 14, 2024
Due Date:	Feb 27, 2024
Solicitation No:	IFB 24033
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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City of Fairfax, Virginia

Office of Procurement Services

10455 Armstrong Street

Fairfax, Virginia 22030

Title

Invitation for Bid

Commodity Code

Issue Date

Pre-bid Conference

Questions Deadline

Due Date

Procurement Officer

Police Station Security Fencing

IFB 24033 (VBO 52963)

98815 Fence Installation,

Maintenance and Repair

December 18, 2023

January 9, 2024 @ 1:00 pm

3730 Blenheim Blvd.

Fairfax, VA 22030

January 16, 2024

January 23, 2024 @ 4:00 p.m.

Patricia Innocenti

Patricia.innocenti@fairfaxva.gov

PAPER OR HAND-DELIVERED BIDS WILL NOT BE ACCEPTED IN RESPONSE TO THIS

SOLICITATION. ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE VIRGINIA

PROCUREMENT SITE WHICH CAN BE FOUND AT HTTPS://EVA.VIRGINIA.GOV. ANY

ASSISTANCE SUBMITTING BIDS THROUGH THIS SYSTEM MUST BE DIRECTED SOLELY

TO EVA SUPPORT/HELPDESK.

• Your business must be eVA registered and in active status.

• Start by clicking the Register Now link on the eVA website (www.eVA.virginia.gov).

City of Fairfax

10455 Armstrong Street

Fairfax, Virginia 22030

The City of Fairfax does not discriminate against faith-based organizations in accordance with the Code of

Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age,

disability, or any other basis prohibited by state law relating to discrimination in employment in the

performance of its procurement activity.

STATEMENT OF WORK............................................................................................................. 1

PRE-BID MEETING.................................................................................................................... 1

BID SUBMISSION:..................................................................................................................... 1

AWARD: ................................................................................................................................... 1

COMPETITION INTENDED ........................................................................................................ 2

QUALIFICATION OF BIDDERS ................................................................................................... 2

BID ACCEPTANCE PERIOD:....................................................................................................... 2

CITY OF FAIRFAX BUSINESS LICENSE........................................................................................ 2

ACCURACY OF SOLICITATION DOCUMENTS ............................................................................ 3

CLARIFICATION OF TERMS:...................................................................................................... 3

UNBALANCED BIDS .................................................................................................................. 3

EXPENSES INCURRED IN PREPARING BID ................................................................................ 3

INFORMALITIES........................................................................................................................ 3

BID WITHDRAWAL PRIOR TO BID OPENING............................................................................ 3

WITHDRAWAL OF BID FROM CONSIDERATION AFTER BID OPENING..................................... 3

INTEREST IN MORE THAN ONE BID AND COLLUSION ............................................................. 4

ANNOUNCEMENT OF AWARD:................................................................................................ 4

PROMPT PAYMENT DISCOUNTS:............................................................................................. 4

PURCHASE ORDER: .................................................................................................................. 4

APPLICABLE LAWS AND COURTS: ............................................................................................ 4

ANTI-DISCRIMINATION: ........................................................................................................... 4

ETHICS IN PUBLIC CONTRACTING:........................................................................................... 5

DEBARMENT STATUS:.............................................................................................................. 5

ANTITRUST:.............................................................................................................................. 5

MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS: ........................................ 6

CLARIFICATION OF TERMS:...................................................................................................... 6

PAYMENT: ................................................................................................................................ 6

UNREASONABLE CHARGES: ..................................................................................................... 6

PRECEDENCE OF TERMS: ......................................................................................................... 6

DEFAULT .................................................................................................................................. 7

TAXES ....................................................................................................................................... 7

ANNOUNCEMENT OF AWARD:................................................................................................ 7

DRUG-FREE WORKPLACE:........................................................................................................ 7

NONDISCRIMINATION OF CONTRACTORS: ............................................................................. 7

AVAILABILITY OF FUNDS: ......................................................................................................... 8

AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH:.................................. 8

AUDIT ....................................................................................................................................... 8

INDEMNIFICATION................................................................................................................... 8

STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: .......................................... 8

SPECIFICATIONS

PURPOSE:................................................................................................................................. 9

SCOPE OF WORK:..................................................................................................................... 9

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

LAWS AND REGULATIONS ..................................................................................................... 10

CONTRACTOR’S LICENSE:....................................................................................................... 10

BUILDING PERMIT:................................................................................................................. 10

PROHIBITION OF ALCOHOL AND OTHER DRUGS................................................................... 11

TIME FOR COMPLETION ........................................................................................................ 12

CONDITIONS AT SITE.............................................................................................................. 13

SUBCONTRACTS ..................................................................................................................... 14

SEPARATE CONTRACTS .......................................................................................................... 15

CONTRACTOR’S AND SUBCONTRACTOR’S INSURANCE ........................................................ 15

TAXES, FEES AND ASSESSMENTS ........................................................................................... 16

ARCHITECT/ENGINEER’S STATUS........................................................................................... 17

INSPECTION ........................................................................................................................... 18

SUPERINTENDENCE BY CONTRACTOR................................................................................... 20

CONSTRUCTION SUPERVISION, METHODS AND PROCEDURES ............................................ 21

SCHEDULE OF THE WORK ...................................................................................................... 21

SCHEDULE OF VALUES AND CERTIFICATE FOR PAYMENT ..................................................... 25

ACCESS TO WORK .................................................................................................................. 26

SURVEYS AND LAYOUT .......................................................................................................... 26

PLANS AND SPECIFICATIONS ................................................................................................. 26

SUBMITTALS AND PROJECT RECORDS................................................................................... 28

FEES, SERVICES AND FACILITIES............................................................................................. 30

EQUALS .................................................................................................................................. 31

AVAILABILITY OF MATERIALS................................................................................................. 31

CONTRACTOR’S TITLE TO MATERIALS ................................................................................... 32

STANDARDS FOR MATERIALS INSTALLATION & WORKMANSHIP ......................................... 32

WARRANTY OF MATERIALS AND WORKMANSHIP ................................................................ 33

USE OF SITE AND REMOVAL OF DEBRIS ................................................................................ 33

SIGNS ..................................................................................................................................... 34

PROTECTION OF PERSONS AND PROPERTY........................................................................... 34

CLIMATIC CONDITIONS.......................................................................................................... 35

PAYMENTS TO CONTRACTOR ................................................................................................ 35

PAYMENTS TO SUBCONTRACTORS:....................................................................................... 39

CHANGES IN THE WORK ........................................................................................................ 39

EXTRAS ................................................................................................................................... 46

CONTRACTOR’S RIGHT TO STOP WORK OR TERMINATE THE CONTRACT ............................ 46

OWNER’S RIGHT TO TERMINATE THE CONTRACT FOR CAUSE ............................................. 46

TERMINATION BY OWNER FOR CONVENIENCE .................................................................... 47

DAMAGES FOR DELAYS; EXTENSION OF TIME....................................................................... 48

INSPECTION FOR SUBSTANTIAL COMPLETION & FINAL COMPLETION................................. 50

GUARANTEE OF WORK AND INDEMNIFICATION .................................................................. 51

ASSIGNMENTS ....................................................................................................................... 53

CONTRACTUAL DISPUTES ...................................................................................................... 53

TRAINING, OPERATION AND MAINTENANCE OF EQUIPMENT ............................................. 54

PROJECT MEETINGS ............................................................................................................... 54

DEFINITIONS .......................................................................................................................... 56

IFB 24033

GENERAL TERMS AND CONDITIONS

STATEMENT OF WORK

The City of Fairfax (“City” or “Owner”) is soliciting competitive bids from licensed, qualified companies to

provide fencing and two electronic speed gates to enhance the security of the City police station. Fencing

and gates shall be as specified and described in the Contract Documents and limited to the Scope of Work

defined in paragraph 2 of the “Specifications.” The awarded Contractor shall provide all necessary labor,

supervision, equipment, tools, material, transportation and resources necessary to complete the

described Scope of Work.

All references to the Owner shall be interpreted to mean the City of Fairfax, Virginia.

PRE-BID MEETING

An optional Pre-Bid Meeting will be held at the Project Site on the date and time specified on the Title

Page and for the purpose of identifying the Project and providing information that will assist bidders in

completing the Bid Form and all necessary documents. Questions will be received by the City during the

meeting and an addendum containing summary minutes will be posted on the Commonwealth of Virginia

eVA website.

BID SUBMISSION:

Sealed Bids shall be received and time stamped online through the eVA website, no later than Bid Closing

and will be publicly posted, following the Bid Closing. Bidders are responsible for ensuring its submission

prior to Bid Closing. The time a Bid is received shall be determined by the time stamp on the Bid receipt

by the time clock on the eVA Sourcing and Contracting website. The City of Fairfax is not responsible for

any technical difficulties which may result in the Bidders response not uploading in time, or any responses

that are not properly uploaded. The City will not receive any bids in person. Any paper bids received will

be not be considered and will be returned, unopened, to the bidder. Bids received after the Bid Closing

shall not be considered.

The Bid Form shall be accompanied by the resume and qualification statements required in Paragraph 6

of this IFB.

Any estimate of quantities in the Contract Documents is approximate only and shall be the basis for

receiving unit price bids for each item, but shall not be considered by the Bidder as the actual quantities

that may be required for the completion of the proposed work. Bidder shall state a unit or lump sum price

for every item of work named in Exhibit A of the Bid Form. Bidder shall provide, in the unit prices,

furnishing of labor, materials, tools, equipment, and apparatus of every description to construct, erect,

and finish the Work. The unit and lump sum price bid for the items shall be shown numerically and in the

appropriate spaces provided on the Bid Form. Such figures shall be clear and distinctly legible so that no

question can arise as to their intent or meaning.

AWARD:

An award will be made to the lowest responsive and responsible bidder. Evaluation will be based on net

prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price

will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space

provided. Discounts for prompt payment will not be considered in making awards. The City reserves the

RFP Number	Title	Starting	Closing	Status
IFB 24033	Police Station Security Fencing	12/18/2023	02/27/2024 4:00 PM	Open

Police Station Security Fencing

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