Police Firearms Ammunition
| Agency: | City of Derby |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 4, 2025 |
| Due Date: | Dec 22, 2025 |
| Solicitation No: | 2025-037 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2025-037
|
| Bid Title: |
Police Firearms Ammunition
|
| Category: | Public Safety Equipment |
| Status: | Open |
|
Attachment Preview
REQUEST FOR BIDS
#2025-037
Police Firearms Ammunition for the City of Derby
December 4, 2025
The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors to
provide Police Firearms Ammunition. Please carefully review this document. If you are
interested in making a bid consistent with the conditions, instructions, requirements, and
specifications as contained herein, submit a comprehensive bid in a sealed envelope no
later than 10:00 A.M., on Monday, December 22, 2025. The outside of the envelope should
be clearly marked with the bidder’s name and address and identified as “Police Firearms
Ammunition”. The sealed envelope should be addressed as follows:
Derby City Clerk
ATTN: Police Firearms Ammunition
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2025-037
All bids must be valid for 120 days.
It is the sole responsibility of the proposer to see that its response and the appropriate
documents are delivered on time. Any response received after the scheduled closing time
for receiving bids will be returned to the bidder unopened and will not be considered. It is the
responsibility of the vendor to check Derby’s website for information and updates.
Proposed pricing for services may be disclosed at a public meeting to receive and to file
responses of this solicitation at the City of Derby Board of Bids and Contracts meeting.
Other information provided in your response will be considered proprietary and will not be
divulged during the bid review process unless otherwise required by law. Because the
services sought will require the expenditure of public funds, part or all of the successful
proposal, as well as a resulting contract, will likely be public records within the meaning of
the Kansas Open Records Act. Prior to acceptance of a bid, the information contained in
each proposal will be used for evaluating the proposer’s ability to handle the scope of
services and will not be shared with persons not involved in the evaluation of proposals
unless otherwise required by law.
Karensa Schiffel
Administrative Captain
Derby Police Department
Attachments
Bid Form
GENERAL INFORMATION
This request is for Police Firearms Ammunition that meet the specifications listed. It is the
intent of these specifications to describe Police Firearms Ammunition that are capable to
accommodate the needs of the City.
Questions regarding this bid request must be made in writing and directed to Captain
Karensa Schiffel at karensaschiffel@derbyks.gov.
INSTRUCTIONS TO BIDDERS
Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids.
Bid information shall be entered into the appropriate space on the Bid Form. All costs of bid
preparation are the expense of the bidder. No electronic, verbal, facsimile or telephone bid
will be accepted.
Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each
document listed on the table of contents of the Request for Bid, and any addenda which may
be issued. Submission of a bid shall constitute bidder’s acknowledgment upon which the
City may rely that bidder has thoroughly examined and is familiar with the Bid Documents.
No claim for additional compensation will be allowed beyond that stated in the bidder’s
submitted Bid Form. Neglect or failure of the bidder to receive or examine all or part of the
Bid Document shall in no way relieve the bidder from any obligations with respect to this bid.
Conformance to Bid Requirements. All requested attachments shall be submitted with the
completed bid form and in the designated format. Bids shall conform to the requirements of
this Request for Bid. Failure to comply with all requirements of this Request for Bid may
result in bid rejection.
Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or
ambiguity in the Bid Documents that require a decision or explanation, bidder may request
an interpretation. Such a request shall be made in writing and delivered to the buyer
identified on the cover page of this Request for Bid no later than five (5) calendar days
before the deadline for receipt of bids. Every interpretation made to bidders will be in the
form of an Addendum issued by the City. Addenda, if issued, will be sent as promptly as
possible to all parties that have been issued Bid Documents. Bidders shall acknowledge the
receipt of Addenda on the Bid Form.
Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the
completed Bid Form, together with any required attachments or explanatory materials, prior
to the time and date set for receiving bids as stated on the cover page of this Request for
Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed envelope
clearly marked with the applicable bid number addressed to:
Derby City Clerk
ATTN: Police Firearms Ammunition
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2025-037
Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid
submission deadline. Bids modified must be retrieved by bidder, at bidder’s expense, and
resubmitted with corrected information prior to the bid submission deadline. There will be no
extensions for bid modification beyond the bid submission deadline.
No bids may be modified after the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the
deadline for receipt of bids shall not be accepted and shall be returned to the bidder
unopened unless necessary for identification purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of one hundred (120)
calendar days from the date of bid opening.
Contract Award. Contract award will be made to the lowest responsive and responsible
bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order/Contract
delivered to the successful bidder. The successful bidder agrees to abide by the
specifications, requirements, terms and conditions contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase
Order/Contract that is acceptable to the City. Special Provisions within the contract may
allow for the addition of attachments, amendments, and special conditions that may be
negotiated by the successful bidder and the City. Contract documents will consist of this bid
invitation, its attachment(s) and addenda, if any; the successful bidder’s completed and
signed Bid Form; and a Purchase Order/Contract issued by the City. In the absence of any
language to the contrary in the executed Purchase Order/Contract, this bid invitation, its
attachment(s) and addenda, if any, will be the determining document in questions of
compliance with the specifications for this bid.
Reservations. The City reserves the right to:
1.Postpone the date and time announced for receipt of bids by issuance of an Addendum at
any time prior to the deadline for receipt of bids;
2.Reject any bid that is conditional in any way or that contains erasures, items not called for,
items not in conformity with applicable law, changes, additions, alternate proposals, or any
other modifications of the Bid Form which are not in accordance with the Bid Documents;
3.Make any investigations deemed necessary to determine if a bidder is responsive and
responsible;
4.In the event that only one bid is received in response to this bid invitation, require the sole
bidder to submit cost or pricing data to assist in determining if the price is reasonable;
5.Reject any or all bids, including any bids that are found to be non-responsive or submitted by
a bidder that is not responsible;
6.Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect
the bid amount or give the bidder an advantage over others;
7.Accept a bid which offers a newer product than specified if, in the opinion of the buyer
identified on the cover page of this bid invitation, it offers equal or greater functionality than
the specified product, even though it may not comply with bid specifications in every detail;
8.Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders
by line item, in groups, or in phases, according to specifications.
BID REQUEST OVERVIEW
Purpose:
Bid Request Date:
Due Date:
Proposal Opening:
Police Firearms Ammunition
December 4, 2025
Monday, 10:00 a.m. December 22, 2025
Monday, 10:00 a.m. December 22, 2025
Requested Action
Send competitive bids to:
Derby City Clerk
ATTN: Police Firearms Ammunition
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2025-037
Attachment: Bid Form
REQUEST FOR BIDS
#2025-037
Police Firearms Ammunition for the City of Derby
Company: _______________________________________________
Proposal Submitted by: _____________________________________
Name / Title
Address: ________________________________________________
City/State/Zip: ____________________________________________
Phone: __________________________
Email: ___________________________
Taxpayer I.D. Number: _____________________________________
Option A
Total Bid Price for 35,000 rounds
(FOB City of Derby, Kansas):
_______________________
(includes shipping costs)
Estimated Delivery time: _________ weeks
Option B
Total Bid Price for 50,000 rounds
(FOB City of Derby, Kansas):
______________________
(includes shipping costs)
Estimated Delivery time: ________ weeks
9mm Ammunition Specifications
1. 115 or 124 grain full metal jacket.
2. Casing may be new or remanufactured – vendor must specify in bid.
3. Bid must include shipping costs.
4. Ammunition may be packaged in 50-round boxes with 500 or 1000 rounds per case.
5. Ammunition may be packaged in 500-round or 1000-round value packages.
6. Amount of ammunition must be 50,000 rounds total.
Circle One
New casing
50 round boxes
500/1000 round value packs
Remanuf. Casing
500/1000 round cases
.
Comments:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_____________________________________________________
In submitting a bid, firm acknowledges every section of this Request for Bids document
including all requirements, terms, conditions, and sections of this document. Bid submission
format should be by order in which document is outlined. Exceptions to any part of this
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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