Police Evidence Building Electrical Work

TOWN OF PLAINFIELD
8 Community Avenue Plainfield, CT 06374
REQUEST FOR PROPOSAL (RFP)
FOR
POLICE EVIDENCE BUILDING ELECTRICAL WORK
#FIN-0420
ISSUED BY: Lisa Madden, Director of Finance
Town of Plainfield
8 Community Ave
Plainfield CT 06374
CONTACT: Katie Brunelle, Administrative Assistant
Plainfield Police Department
210 Norwich Rd
Plainfield CT 06374
k.brunelle@plainfieldctpolice.com
860-564-0804
PROPOSAL DUE: Monday May 11th at 2pm
Finance Department
8 Community Ave
Plainfield CT 06374

INVITATION TO BID
The Town of Plainfield invites requests for proposals from qualified vendors to provide
electrical services for the Police Evidence Storage Building/Garage. Sealed bids must be
received in the Finance Office, Plainfield Town Hall, 8 Community Avenue, Plainfield,
CT 06374 by 2:00 PM on Monday, May 11th. Bids will be opened and read publicly.
After opening the bids, no bid can be withdrawn for a period of sixty (60) days.
The Town of Plainfield reserves the right to reject any or all bids or any part of all bids
and to waive any informality when such action is in the best interest of the Town. The
Town also reserves the right to extend by mutual consent an awarded bid.
All bidders must comply with applicable Federal, State of Connecticut, and Town of
Plainfield laws, ordinances, and regulations.
Please put "RFP Police Evidence Building Electrical Work" in the subject line of any
email requests.
STANDARD INSTRUCTIONS FOR BIDDERS
1. Sealed bid proposals will be received by the Finance Director by the date and time
indicated on the Invitation to Bid. Bids received later than the date and time
specified will not be considered and will be returned unopened.
2. Bids are to be returned with the bid name prominently indicated on any other
mailing envelope. The name and address of the bidder should appear in the upper
left-hand corner of the envelope. Please add to the exterior of the envelope: "DO
NOT OPEN UNTIL 2PM ON MAY 11, 2026". Bids will not be accepted via fax
or e-mail.
3. All proposals will be opened and read publicly and are subject to public
inspection. Bidders may be present or represented at all openings. Bid results are
mailed to all responding bidders.
4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must
be exclusive of taxes and will be so construed.
5. The Town of Plainfield reserves the right to reject any or all bids or any part of all
bids and to waive any informality when such action is in the best interest of the

Town. The Town also reserves the right to extend by mutual consent an awarded
bid when such action is in its best interest.
6. Bidders should familiarize themselves with all of the terms and conditions set
forth in the bid specifications. Failure by the bidder to familiarize himself with
these terms and conditions does not excuse the bidder from fulfillment of the bid
specifications.
7. All entities doing business with the Town certify, upon acceptance of a bid and by
virtue of their signature on that bid, that they have read, understood and will
comply with the section of the Town's updated plan of affirmative action and
equal opportunity relating to contractual and purchasing procedures. The bidder
agrees to cooperate fully should the Town choose to audit this compliance.
8. In case of an error in the extension or addition of prices, the unit price will
govern. The Town will not be subject to any price increases after a bid award,
unless it was part of the original bid terms.
9. The Town reserves the right to increase or decrease quantities listed to stay within
the allocated funding at the time of bid opening.
10. The Finance Department has an obligation to accept the lowest responsible bid
which is in the Town's best interest. Factors include, but are not limited to: price,
compliance to specifications, quality offered, freight costs, delivery time, past
performance, standardization of current equipment, financial resources, technical
qualifications, equipment and experience.
11. Bidders shall state in writing and attach to the bid any conditions/exceptions that
are part of the bid price. Comments to the effect "see literature" will not be
acceptable.
12. Any manufacturers' names, trade names, brand names or catalog numbers used in
the specifications are there for the purpose of establishing and describing general
performance and quality levels. Such references are not intended to be restrictive,
and bids are invited on these and approved equal brands or products of any
manufacturer.
13. The Town's competitive bidding process is not a means for competitors to obtain
private/proprietary information that is not otherwise normally available. Such
information relates to a bidder's financial records and responsibility, test data,
manufacturing drawings, formulas and processes. To promote competition and
protect valid interests this type of information/data will remain confidential.
14. All bidder questions shall be directed to the Administrative Assistant, Katie
Brunelle. Procedural and clarification questions will be answered appropriately.

Questions that require an answer that will in effect change/alter the intent of the
specifications will only be answered in writing to all bidders by a bid addendum.
15. Awarded bidders are responsible for obtaining all necessary permits as required
by OSHA, Federal, State and/or Town regulations. Town permits will be issued at
no cost.
16. Alternate proposals will not be considered unless specifically called for in the bid.
17. Prices shall include packing, transportation, and delivery charges F.O.B. to
Plainfield/delivered unless specifically noted otherwise.
18. The bidder declares that the proposal is not made in connection with any other
bidder submitting a proposal for the same bid and is in all respects fair and
without collusion or fraud.
19. The Town will not award a bid to any bidder who owes a delinquent tax to the
Town. Bidders certify by virtue of their signature on the bid sheet that neither the
bidder nor any business or corporation which the Bidder owns an interest is
delinquent in tax obligations to the Town. The Finance Department will verify
that no delinquent taxes are owed before any bid is awarded.
20. The bidding entity is required to provide evidence from the Connecticut Secretary
of State that they are in good standing and qualified to conduct business in the
State of Connecticut.

TOWN OF PLAINFIELD, CONNECTICUT
INDEMNIFICATION AND INSURANCE
REQUIREMENTS FOR CONSTRUCTION,
PROFESSIONAL OR LABOR SERVICE BIDS
NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER
A. INDEMNIFICATION
THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE
FOLLOWING INDEMNIFICATION LANGUAGE
To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of
itself and its successors and assigns, covenants and agrees at its sole cost and expense, to
protect, defend, indemnify, release and hold the Town of Plainfield, its agents, servants,
officials, employees, volunteers and members of its boards and commissions
(Collectively the "Town of Plainfield), harmless from and against any and all Losses
(defined below) imposed upon or incurred by or asserted against the Town of Plainfield
by reason of bodily injury, personal injury, death, or property damage of whatsoever kind
or nature, to any individuals or parties (including, but not limited to the Town of
Plainfield, the Awarded Bidder, or any other third party) arising out of or resulting from,
or alleged to arise out of or arise from Awarded Bidder's performance of its work under
the contract, but only to the extent such Losses are attributable to the negligent or
intentional act, error or omission of the Awarded Bidder or any person or organization
employed or engaged by Awarded Bidder to perform all or any part of the contract. The
term "Losses" includes any losses, damages, costs, fees, expenses, claims, suits,
judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations,
debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable
consequential damages, litigation costs, attorneys' fees, expert's fees, and investigation
costs, of whatever kind or nature, and whether or not incurred in connection with any
judicial or administrative proceedings, actions, claims, suits, judgments or awards.
Upon written request by the Town of Plainfield, the Awarded Bidder shall defend and
provide legal representation to the Town of Plainfield with respect to any of the matters
referenced above. Notwithstanding the foregoing, the Town of Plainfield may, in its sole
and absolute discretion, engage its own attorneys and other professionals to defend or
assist it with respect to such matters and, at the option of the Town of Plainfield, its
attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder
shall pay or, in the sole and absolute discretion of the Town of Plainfield, reimburse, the
Town Plainfield for the payment of reasonable fees and disbursements of attorneys and
other professionals in connection with this contract.

THE TOWN OF PLAINFIELD WILL NOT AGREE TO INDEMNIFY THE
AWARDED BIDDER; SUBCONTRACTOR(S); OR INDEPENDENT
CONTRACTOR
B. INSURANCE
1. GENERAL REQUIREMENTS
The AWARDED BIDDER shall be responsible for maintaining insurance coverage in
force for the life of this contract of the kinds and adequate amounts to secure all of the
AWARDED BIDDER'S obligations under this contract with an insurance company(ies)
with an AM Best Rating of A-VII or better licensed to write such insurance in the State of
Connecticut and acceptable to the Town of Plainfield.
Additional Insured: The Town of Plainfield its officials, employees, volunteers, boards
and commissions must be included as an Additional Insured on the AWARDED
BIDDER'S Insurance Policies (except Workers' Compensation and Professional Errors
& Omissions). Evidence of this must be provided upon inception of this contract and
upon renewal of insurance by the AWARDED BIDDER to the Town of Plainfield in the
form of language on a Certificate of Insurance as well as a policy endorsement. The
AWARDED BIDDER shall provide the Town of Plainfield with a Certificate(s) of
Insurance signed by an authorized representative of the insurance company(ies) prior to
the performance of this contract describing the coverage and providing that the insurer
shall give the Town of Plainfield written notice at least thirty (30) days in advance of any
termination, expiration, or any and all changes in coverage. Such insurance or renewals
or replacements thereof shall remain in force during the AWARDED BIDDER'S
responsibility under this contract. Failure to provide or maintain any of the insurance
coverage required herein shall constitute a breach of the Contract.
2. SPECIFIC REQUIREMENTS:
a) Commercial General Liability Insurance
The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad
form coverage) insuring against claims for bodily injury, property damage, personal
injury and advertising injury that shall be no less comprehensive and no more restrictive
than the coverage provided by Insurance Services Office (ISO) form for Commercial
General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance
shall include the following coverage, to wit: Bodily Injury, Property Damage, Fire Legal
Liability (not less than the replacement value of the portion of the premises occupied),
Personal & Advertising Injury, Blanket Contractual, Independent Contractors, Premises

Operations, Products and Completed Operations (for a minimum of two (2) years
following Final Completion of the Project). Any deviations from the standard unendorsed
form will be noted on the Certificate of Insurance.
Type of Coverage: Occurrence Basis
Minimum Amount of Coverage: $1,000,000 per occurrence
$2,000,000 aggregate
Policy Period: Annual Policy
b) Workers' Compensation and Employer's Liability Insurance
The AWARDED BIDDER shall provide Statutory Workers' Compensation Insurance as
required by the State of Connecticut, including Employer's Liability.
Amount of Coverage: Coverage A: Statutory
Coverage B (Employer Liability):
$500,000 Each Accident
$500,000 Disease, Policy
Limit
$500,000 Disease, Each
Employee
c) Commercial Automobile Liability Insurance
The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance
insuring against claims for bodily injury and property damage and covering the
ownership, maintenance, or use of any auto or all owned/leased and non-owned and hired
vehicles used in the performance of the Work, both on and off the Project Site, including
loading and unloading. The coverage should be provided by Insurance Services Office
form for Commercial Auto Coverage (CA CA0001 10/2013) or equivalent. "Auto"
(symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form
will be noted on the Certificate of Insurance.
Type of Coverage: Occurrence Basis
Minimum Amount of Coverage: $1,000,000 combined single limit
Policy Period: Annual Policy
d) Umbrella Liability Insurance
The Town reserves the right to require the AWARDED BIDDER to carry an umbrella
liability insurance policy up to $1,000,000. The necessity and amount of umbrella
liability insurance is dependent upon several factors including, but not limited to scope,
price, and duration of the work to be performed. The Town of Plainfield will inform the

AWARDED BIDDER as to the necessity and limits for this insurance as soon as
practicable and has sole discretion of the limits to be required.
3. PROFESSIONAL SERVICE CONTRACTOR REQUIRMENTS
(e.g., Architects, Engineers, et al.)
The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum
amount
$1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts.
If the insurance coverage is written on a Claims-Made basis, an extended reporting period
of at least 3 years after substantial completion of the project is required. Increased
coverage limits may be required based on the scope, price and duration of the work to be
performed. The Town of Plainfield will inform the AWARDED BIDDER as to the
required limits for this insurance as soon as practicable and has sole discretion of the
limits to be required.
4. SUBCONTRACTOR REQUIREMENTS:
The AWARDED BIDDER shall require all subcontractors and independent contractors to
carry the coverages set forth in section B. INSURANCE and will obtain appropriate
Certificates of Insurance before the subcontractors and independent contractors are
permitted to begin work.
The AWARDED BIDDER shall require that The Town of Plainfield, its officials,
employees, volunteers, boards and commissions be included as an Additional Insured on
all subcontractors and independent contractors' insurance (except Workers'
Compensation and Professional Errors & Omissions) before permitted to begin work.
The AWARDED BIDDER and all subcontractors and independent contractors and their
insurers shall waive all rights of subrogation against the Town of Plainfield, and its
officers, agents, servants and employees for losses arising from work performed by each
on this contract.
THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF
COVERAGE REQUIRED AND TYPE OF COVERAGE PROVIDED BASED ON
THE FINAL AGREED UPON SCOPE OF SERVICES

SPECIFICATIONS
1. GENERAL INFORMATION AND BACKGROUND
The Town of Plainfield is soliciting proposals from experienced and licensed electricians
to do the electrical work at the Police Evidence Building located at 210 Norwich Rd
Plainfield CT 06374.
2. CONTRACT MANAGEMENT
The Managing Authority for this contract will be the Town of Plainfield Police
Department.
3. SCOPE OF SERVICES
The successful bidder will be responsible for the following items:
a. Provide and install ten (10) 20-amp interior receptacles.
b. Provide and install two (2) 20-amp exterior receptacles.
c. Wire thermostat and supply power to HVAC system and complete all connections.
d. Supply power and connect a 10,000 lb vehicle lift.
e. Supply power and connect an air compressor.
f. Supply power and connect three (3) garage door openers.
g. Provide power, install, and connect an industrial fan.
h. Provide and install six (6) RAD high bay interior LED light fixtures.
i. Provide and install three (3) RAD 120-watt exterior LED wall packs.
j. Provide and install one (1) RAD 60-watt exterior LED wall pack under lean-to.
k. Provide and install one (1) RAD 20-watt exterior LED wall pack above entry door.
l. Install all wiring in Electrical Metallic Tubing (EMT) conduit.
m. Install dusk-to-dawn sensors for all exterior lighting.
n. Install switches for all interior lighting and fan controls.
o. Ensure all work complies with current electrical codes including AFCI and GFCI
requirements.
p. Coordinate all installation locations with the Plainfield Police Department.

CONDITIONS
Work shall begin no later than June 1st. The contractor shall be responsible for all
permits, inspections, and coordination with the Police Department. The contractor shall
ensure safe working conditions at all times and minimize disruption to operations.
SELECTION CRITERIA AND EVALUATION METHOD
Proposals will be evaluated using a weighted rating system. The contract will be awarded
to the lowest priced responsible and qualified bidder whose proposal is determined to be
in the best interest of the Town, taking into account the criteria below. While all factors
will be considered, cost will be the most important factor in the evaluation.
Each proposal will be scored on a total of 100 points as follows:
1. Cost Competitiveness - 50 points
Cost will be the most heavily weighted factor. Proposed pricing will be evaluated
for reasonableness, completeness, and overall competitiveness. The lowest
responsive bid will receive the maximum score in this category. Other bids may
receive proportionally fewer points based on the degree to which their pricing
exceeds the lowest bid.
2. Contractor Experience and Qualifications - 20 points
The Town will evaluate the bidder's experience performing comparable electrical
work, including relevant licenses, technical expertise, familiarity with commercial
or municipal projects, and ability to perform the required scope in a competent
and code-compliant manner.
3. References and Past Performance - 15 points
The Town will consider the bidder's record of performance on similar projects,
including quality of workmanship, reliability, timeliness, cooperation, and overall
client satisfaction. References may be contacted by the Town.
4. Ability to Meet Schedule - 10 points
Proposals will be evaluated on the bidder's ability to begin work by the required
date, complete the project within an acceptable timeframe, and coordinate
effectively with the Plainfield Police Department to minimize disruption.
5. Completeness of Proposal - 5 points
Proposals will be reviewed for completeness, clarity, and responsiveness to the
RFP requirements, including submission of all requested information,
acknowledgment of the scope, and any stated conditions or exceptions.
Total Possible Score: 100 points