Police Department Cleaning Services
| Agency: | Gallatin city |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 4, 2025 |
| Due Date: | Jan 15, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Police Department Cleaning Services
|
| Category: | City of Gallatin Bids |
| Status: | Open |
|
Attachment Preview
CITY HALL CLEANING SERVICES
12/04/2025
City of Gallatin
1.0 Introduction
The City of Gallatin is seeking bids for Police Department Cleaning Services. Bids will
be due on January 15, 2026 @ 3:30 pm in a sealed envelope clearly marked: BID:
POLICE DEPARTMENT CLEANING SERVICES
The City of Gallatin Police Department is seeking Cleaning Services for the
buildings located at GPD Headquarters; 130 West Franklin Street, GPD Training
Center; 575 E. Bledsoe Street, Police Annex; 411 South Water Ave. and Police Gun
Range 192 Commerce Way all located in Gallatin, TN. 37066.
2.0 CLEANING REQUIREMENTS
General Works Areas: Lobby, Hallways, Offices, Conference Rooms, Stairwells, and Restrooms
3 days a week required cleaning: Mon/Wed/Fri
Vacuum high traffic carpeted areas
Empty trash cans, replace liners
Thoroughly dust mop / vacuum lobby areas hard surfaces
Spot clean glass windows and doors
Clean and disinfect high touch areas, drinking fountains
Vacuum entrance mats and runners
Clean and restock all Restrooms
Vacuum all carpeted areas including mats and rugs
Damp mop all hard surfaces floors to include corners and edges
Dust all horizontal surfaces to include wall hangings and shelves
Spot clean walls and doors
Clean exterior and interior glass entry door
Damp clean bases of chairs and tables
Disinfect all phones
Clean behind and under all moveable furniture and décor
Once a month required cleaning
Dust Windowsills and blinds
Damp clean doors, door frames, baseboards
High dust all surfaces not reach during normal cleaning (HVAC, vents, light
fixture)
Page 1 of 12
Restrooms
3 days a week required cleaning: Mon/Wed/Fri
Sweep all hard surfaces
Damp mop all hard surface floors
Empty trash/sanitary receptacles, replace liners
Clean and disinfect fixtures and doors
Clean and disinfect sinks/toilets/urinals
Replenish toiletries in restrooms as needed
Weekly required cleaning
Spot clean walls
Monthly required cleaning
Damp clean doors, door frames, baseboards
High dust all surfaces not reach during normal cleaning (HVAC, vents, light
fixture)
Buff Tile Floors (upon request)
3.0 Vendor Requirements
Vendor must meet all contract requirements and sign contract
Vendor to complete all cleaning during business hours (7:30 – 4:30; Mon.-Fri.)
City will provide cleaning chemicals for cleaning services
City will provide all trash bags and paper products
City will provide everything required for buffing tile floors
No call outs, vendor is required to provide required staff for each cleaning day
4.0 Evaluation of Proposals
The City of Gallatin will award the contract to lowest responsible and responsive
bidder meeting specifications, quality, and performance standards pursuant to the
Municipal Purchasing Act of 1983. Response will be based on the following
factors;
Completeness of response
Cost
Vendor track record, including references
Quality of service
Quality of product
Durability and standard warranty.
Page 2 of 12
5.0 Contract Award
The City of Gallatin reserves the right to reject any or all proposals and to waive
any informality found therein. The City of Gallatin will award a bid based on
evaluations described above. Pricing good for 1 year, with 1 year contract
extension up to 3 years.
6.0 Question Submissions
Capt. Scottie King
Gallatin Police Department
130 West Franklin
Gallatin TN, 37066
(615)452-1313 Ext. 3254
Sking@gallatinpd.org
7.0 Proposal Submission
ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED
“POLICE DEPARTMENT CLEANING SERVICES”
BID DUE DATE: January 15, 2026, 3:30 pm
Proposals shall be directed to the attention of:
Finance Department
132 West Main Street
Gallatin, TN 37066
Telephone: 615-451-5899
Page 3 of 12
8.0 City Scheduled Holidays
OFFICES WILL BE CLOSED ON LISTED HOLIDAYS AND CLEANING
SERVICES WILL NOT BE REQUIRED. SUBMITTED INVOICES FOR THESE
DATES SHOULD BE ADJUSTED FOR ONLY DATES WORKED DURING
THESE HOLIDAYS
New Year’s Day
Martin Luther King, Jr. Day
President’s Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year’s Day
Thursday, January 1, 2026
Monday, January 19, 2026
Monday, February 16, 2026
Friday, April 03, 2026
Monday, May 25, 2026
Friday, June 19, 2026
Saturday, July 04, 2026
Monday, September 07, 2026
Monday, October 12, 2026
Wednesday, November 11, 2026
Thursday, November 26, 2026
Friday, November 27, 2026
Thursday, December 24, 2026
Friday, December 25, 2026
Friday, January 01, 2027
Thursday, January 1, 2026
Monday, January 19, 2026
Monday, February 16, 2026
Friday, April 03, 2026
Monday, May 25, 2026
Friday, June 19, 2026
Friday, July 03, 2026
Monday, September 07, 2026
Monday, October 12, 2026
Wednesday, November 11, 2026
Thursday, November 26, 2026
Friday, November 27, 2026
Thursday, December 24, 2026
Friday, December 25, 2026
Friday, January 01, 2027
POLICE DEPARTMENT CLEANING SERVICES PRICE SHEET
Page 4 of 12
3 DAYS PER WEEK CLEANING: $___________________________each week
BUFFING TILE FLOORS $_____________________________ each occurrence
(Main PD and Annex)
Name of Company: _____________________________________
Address:
_____________________________________
Telephone:
_____________________________________
Signature:
_____________________________________
Print Name:
_____________________________________
Title
Email:
_____________________________________
_____________________________________
Pricing Good for 90 days
Iran Divestment Act:
By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and believe that
each bidder is not on the list created pursuant to §12-12-106.
Boycott of Israel. Contractor certifies that it is not currently engaged in, and covenants
that it will not, for the duration of the Contract, engage in a Boycott of Israel, as that term
is defined in Tenn. Code Ann. § 12-4-127.
PROFESSIONAL SERVICES AGREEMENT
Page 5 of 12
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Form Details (Abstract): RFQ 360776 Status Active Document PDF File Abstract Negotiation Number
City of Memphis
Bid Due: 6/24/2026
Bid / RFP / RFQ Name Date Issued Sealed Bids will be received
Memphis International Airport
Bid Due: 6/23/2026
Follow Janitorial Services for Nashville National Cemetery -- S201 Active Contract Opportunity Notice
VETERANS AFFAIRS, DEPARTMENT OF
Bid Due: 6/12/2026
Event 40100-13901 Terms and Conditions Specifications 2025 ODA Sign Removal Word Order Rate
State Government of Tennessee
Bid Due: 6/15/2026